Microsoft Outlook Questions & Answers - Page 4

16.

Your manager just sent you a detailed list of deliverables that she wants you to review and then discuss in person. What is the most efficient way to do this?

A.

reply to the email and then create a new appointment and copy in the deliverables

B.

click the Reply with Meeting button

C.

click the Reply with IM button

D.

right-click the mail and click Follow Up

Correct answer is B

No explanation has been provided for this answer.

17.

Your boss sent you an important account code by mail two months ago. Unfortunately, you haven't been sorting or deleting your mail and there are currently over 41,000 mails in your Inbox. You need that account code now. What is the quickest way to find it?

A.

Look through the "Important mail from my boss" folder

B.

Sort by "From" and then look at all of the mail from your boss

C.

Search on key words related to the account code and your boss's name

D.

Sort by date and then look through mail from two months ago

Correct answer is C

No explanation has been provided for this answer.

18.

What does the Clean Up button do?

A.

it removes inappropriate language from your email

B.

it hides all unnecessary formatting from your email

C.

it removes redundant email from conversations or folders

D.

all of the given

Correct answer is C

No explanation has been provided for this answer.

19.

An appointment that happens every year, for example a birthday, is input as

A.

A yearly appointment

B.

Annualised

C.

Recurring

D.

None of the above

Correct answer is A

The correct answer is "A yearly appointment" because it accurately describes an appointment that occurs every year, such as a birthday. The term "yearly" indicates the frequency of the appointment, emphasizing that it happens once every year.

The other options, "Annualised" and "Recurring," may also suggest a recurring appointment, but they do not specifically convey the yearly aspect of the appointment. Therefore, "A yearly appointment" is the most suitable choice among the given options.

20.

What are categories?

A.

Ways to assign a colour code and name to an item to help find that item later and group it with other similar items

B.

Different types of data, like appointments, to do tasks, email messages etc

C.

A quick classification system for contacts, for example into business and personal

D.

None of the above

Correct answer is A

Categories are a method of assigning a color code and name to an item in order to facilitate easy retrieval and grouping with other similar items. This allows for efficient organization and identification of items based on their shared characteristics.