Effective Communication Situations Questions & Answers

1.

You work in a large audit firm as a consultant. There are five additional members in the team, all working under the supervision of a team manager and the department manager above him.

Matt, a co-worker in your staff with whom you share an office, needs your advice regarding a report he is about to present at this week's team meeting. These meetings are led by your team manager but the department manager is almost always present, too.

Although the part of the report that Matt shows you seems fine, you notice that the numerical analysis in another section of the report is missing important conclusions. You can tell that this section of the report does not adhere to the standards of your department's supervisors.

Matt seems to be confident about that part of the report and you get the impression that he is not interested in your opinion about it.

What would you do? Choose the BEST option.

A.

If he is not interested in your opinion there is not much you can do about it, so you let it go and leave him to deal with the consequences of a poor presentation.

B.

If he does not want to listen to you, notify management about it. Talk to your manager and ask him to explain to Matt the importance of the necessary changes.

C.

You do your best to get him to listen. It may involve some discomfort but you try to explain the logic behind your criticism in the hope that he will understand.

D.

It's best to stay out of it. If Matt does not want to hear your thoughts, that is his right and there is always the possibility that you are mistaken.

Correct answer is C

No explanation has been provided for this answer.

2.

In the past month, one of your employees has shown a major decline in sales performance. Although the decline has been ongoing for a couple of months, it has been particularly steep during the past two weeks. In addition, she has started coming in late and seems very frustrated with her work. Her behaviour is influencing the atmosphere in the office as she is a
popular employee and has been working for the company for the past two years.

What would you do? Choose the BEST option.

A.

You meet with the employee and explain that her negative behaviour is affecting not only her performance but that of the entire office. You express a sincere desire to help her during her rough patch on condition that she cooperate with you and improve her attitude.

B.

You feel that since she is a very popular employee it is crucial that she be replaced temporarily or else office performance will suffer. You assign her to back office tasks for the time being and promise her that once her performance improves, you will re-instate her in her former position.

C.

You call a staff meeting to talk about the negative atmosphere in the office. You single out the problematic employee and discuss her contribution to this atmosphere in the hope that her behaviour will improve.

D.

You decide to let it blow over. She has been a consistently good employee until recently and you feel you need to "cut her some slack". Part of your job is to be sensitive to your employees' needs when necessary.

Correct answer is A

No explanation has been provided for this answer.

3.

You are a department manager. Two members of your staff are long overdue to participate in a professional training course. The training department manager has informed you that she has chosen employees from a different department instead. Relations with the training department are already problematic.

What would you do? Choose the BEST option.

A.

You do not accept the decision and send the training manager a furious e- mail demanding that she re-open the course for your employees as their performance is hindered by the delay in their training. You make sure to cc the executive director.

B.

Since relations between you and the training manager are already strained, you decide to let the subject go this time and wait a few months until the next course opens.

C.

You contact the manager of the other department, whose workers were selected for training instead of your employees. You try to convince him to let one of your employees take the course instead of one of his.

D.

You talk to the training manager and try to understand the reasons for her decision. You explain the necessity of training for your department's performance and try to persuade her to let at least one of your employees attend the course.

Correct answer is D

No explanation has been provided for this answer.

4.

A co-worker is undermining you. Currently, he is at a less senior position than you in the company and hasn't been working there for long. However, he is better educated than you and is also considered a fast learner. You know from a third party that he is interested in taking over some of your responsibilities.

What would you do? Choose the BEST option.

A.

You wait to see how things develop; at the moment this information is merely hearsay.

B.

You call your co-worker in for a talk. You explain that cooperation is an essential feature of any workplace and tell him you believe both of you can learn from one another. If he refuses to understand you take more serious steps.

C.

You do not want to take any chances with such issues. You report the matter to your supervisor and advise him to consider replacing your co-worker.

D.

Since you do not want to make a "big deal" out of the issue, you ask a third party to intimate to your co-worker that his behaviour is unacceptable.

Correct answer is B

No explanation has been provided for this answer.

5.

The company you work for is experiencing financial difficulties. You have thought of a creative solution that will enable it to recruit more clients. However, the downside is that the company will have to let go a stable, loyal but not-so-profitable client (due to a conflict of interest). Two out of three marketing people agree with you while your manager does not because she believes this is too risky.

What would you do? Choose the BEST option.

A.

You trust your manager's judgement and withdraw your proposition. There's no point in going against her better judgement.

B.

You present a document to your manager systematically detailing the advantages of your proposition and its contribution to the company. If she keeps insisting, you'll support her decision.

C.

You implement your proposition despite the manager's resistance. Since you have a lot of faith in this proposition, you decide to trust your judgement and go behind her back this once for the benefit of the company.

D.

You confront your manager on the issue and insist that she accept your proposal. You are positive that you are right. You have the marketing people to back you and will not give up until you convince your manager otherwise.

Correct answer is B

No explanation has been provided for this answer.