Vacancy For Procurement Assistant at the International Rescue Committee, 14th June, 2019

⏲ Jun 14, 2019, 6:20 PM
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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home. We are recruiting to fill the position below: Job Title: Procurement Assistant Requisition ID: req5397 Location: Mubi, Adamawa Sector: Supply Chain Employment Category: Fixed Term Employment Type: Full-Time Open to Expatriates: No Job Overview/Summary

The Procurement Assistant will assist the Procurement Officer in Mubi field office to coordinate all of the purchasing activities in his field site.
He/She should focus on a customer-oriented service to Program Managers and other end users within the IRC structure.
He/She should be aware that his/her role is critical to the success of the project cycle and as such should wherever possible deliver a high quality product in the shortest time possible and in a completely transparent and accountable way.

Major Responsibilities Specific responsibilities include:

Support in Establishment and maintenance of ethical, professional working relationships with suppliers.
Maintain supplier information for regularly purchased items, and be informed of current local market conditions.
Any other duties or tasked delegated by senior supply chain Manager
Ensuring that she/he assists the procurement Officer in carrying out Procurement in accordance to IRC and donor-specific polices.
Support the procurement officer in attending all the procurement committee meetings when the procurement officer is unavailable or as mandated by the management
Support in coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Ensuring that a transparent and responsive procurement process is implemented and maintained.
Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
She/he will assist in ensuring that all Supplies, services and equipment’s required are delivered in time.

Key Working Relationships

Position Reports to: Procurement officer
Position directly supervises: None

Indirect Reporting:

Internal: Field coordinator, senior supply chain manager, procurement officer/ Assistant, Logistics Manager, Programs Managers, warehouse and asset officer, Administration and Finance Asst., Program staff, etc
External: Suppliers, Business Leaders in the community

Job Requirements

Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
Familiarity with major donor and local regulations / laws advantageous.
Previous experience working within the management team of a large organization
1 year work experience in procurement.
Holder of a valid driving license
Competent in spoken and written English
Good mathematical skills.
Ability to organize task, and identify priorities.
Honest, responsible and in good physical condition to meet the demands of job.
Competent use of PC especially spreadsheets & Microsoft words

Education:

OND/HND or Bachelor's degree in a relevant field.
Supply chain / Procurement qualifications highly desirable
One year relevant experience in related field is highly desirable

Tips to Consider:

Assist in maintaining an IRC Pre-qualified Vendor database.
Assist in maintaining a comprehensive price list for goods, services and equipment’s purchased by IRC.
Produce routine cash / payment projections for Procurement Officer and Finance.

Working Environment: