Recent Vacancies at the Catholic Relief Services, 22nd October, 2018

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Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. We are recruiting to fill the position below:     Job Title: Program Assistant Job Ref Code: PAB181018 Location: Maiduguri, Borno Band: 4 Department: Early Recovery and Resilience Project: Feed the Future (FTF) Nigeria Integrated Agriculture Activity Project Reports To: Director of Early Recovery and Resilience Job Summary

• The project assistant will be required to work within a multi-sectoral setting including Agriculture, livelihoods, nutrition, peace building, gender integration, education, governments and local partners.
• The post holder will need to deliver effective, highly competent project support and consistently deliver in a person-centered environment which promotes positive relationships.

Specific Job Responsibilities

• General Administrative Duties:
  • Liaise with administration support staff to provide updates on anticipated administrative needs.
  • Manage day-to-day operations of project office.
  • Provide general administrative support to the operation of project activities.
  • Organize proper storage and issuance of stock, maintain stock reports and monitor usage.
  • Organize transport and distribution of project materials to project sites.
  • Maintain files and support the dissemination of project information among the project team.
  • Work in collaboration with operations/ facility officer to ensure proper running of the project office.
  • Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
  • Support program staff with request for advances and cash disbursements
• Support Project and CRS-wide meetings and activities:
  • Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, provision of materials and refreshments.
  • Support in drafting meeting notes and record all proceedings and share with meeting participants.
  • Filing (electronic and hard) project documents, meeting minutes and technical documents.
  • Maintain inventory of all project partner’s contact information.
  • Maintain project assets inventory register in collaboration with the grant unit
  • Liaise with the IT department on hardware and software issues to ensure functionality to meet ongoing and ad hoc needs
  • Support the establishment and function of project resource center and project information management
• Logistics and itineraries:
  • Ensure logistical support to staff/visitors including liaising with operations on itineraries
  • Make appointments according to schedules developed by department members
  • Be the primary point of contact for visitors’ administrative needs
  • Communicating material and cash needs to Finance and/or Administration in a timely manner.
  • Coordinate staff movements including leave, field trips and all required logistics using the movement and leave tracker.
  • Assist with correspondence, letters, and invitations. Act as liaison between programs staff and dispatcher.
• Serves as the interface between technical team and the operation finance unit.
• Perform other duties and tasks as determined by the line manager and other supervisors.

Qualifications and Skills

• Minimum of a university degree.
• Minimum of 3 years work experience in administrative support
• Experience working with local or international NGO a plus
• Interest in development issues
• Strong computer skills required, especially the ability to work comfortably in the MS office package
• Excellent interpersonal skills and ability to work successfully in team environment
• Demonstrated ability to assess priorities and handle multiple tasks simultaneously to meet deadlines with attention to detail and quality;
• Strong organizational skills and communication skills
• Ability to work and manage various projects in a team setting, with limited supervision
• Fluency in English and Hausa
• Ability to work well with people at all levels.
• Strong initiative and self-motivation required, with a commitment to teamwork and effectiveness within a dynamic integrated project.
• Passion to reach the most vulnerable groups
• Ability and willingness to travel to FTF project locations

Key Working Relationships:

• Internal: program manager - FTF Nigeria Integrated Agriculture Activity, Agriculture and livelihoods Adviser, MEAL officer, SILC Specialist.
• External: other FTF Nigeria Integrated Activity consortium staff, government workers (Borno state ADP), community leaders.

    Job Title: Field Assistant Market Job Ref Code: FAM181018 Location: Kaga, Borno State, Nigeria (with frequent travel to the field) Band: 4 Department: Programs Reports To: Market Officer Project Background In its ninth year, the crisis in Northeast (NE) Nigeria shows no sign of abating. The economic system of the NE region has been severely disrupted, with serious impact on agricultural and income generating activities resulting in reduced purchasing power at the household (HH) level and market demand. Years of violent conflict have displaced 1.7 million people in the three most affected states of Borno, Yobe and Adamawa. The vast majority live in host communities or informal settlements. Borno hosts over 1.3 million internally displaced persons (IDPs) and remains the state most affected by the conflict-induced humanitarian crisis. As the security situation across the NE evolves, there is also an increasing rate of returns. An estimated 1.3 million IDPs and refugees have returned, with 547,385 in Borno. Through a second phase of Emergency Food Assistance and Nutrition Support to Conflict Affected Families in Borno State, CRS will scale-up lifesaving support to a total of 32,500 individuals, in Borno over a 9-month period. CRS will continue to provide monthly support to meet the immediate food survival needs in 2 LGAs in IPC Phase 3 (Magumeri, Gubio) and where needs remain high and displacement is ongoing. This includes CRS’ current caseload and an additional 4,500 HHs in Magumeri and Gubio LGAs, who meet CRS’ selection criteria. Primary Job Responsibilities

• Under the leadership of the Market Officer (MO), and with guidance from the Borno Program Manager, the Market Assistant (MA) is responsible for the daily project activities in her/his geographic location, while maintaining relationships with vendors and beneficiaries.

Specific Job Responsibilities The MA’s specific responsibilities will include the following:

• Conduct regular monitoring of project implementation and report on challenges for timely action
• Undertake market visits at the point of disbursement to ensure that progress is made as per project plan
• Assist MO in e-voucher distribution process as well as extend support to beneficiaries and vendors, as necessary
• Ensure that feedback from beneficiaries on project implementation is regularly documented, shared and addressed through the appropriate channel
• Facilitate and actively engage in data collection activities such as PDM, price monitoring and ensure that quality standard is maintained where data is collected by market CMs
• Provide support during beneficiary identification, registration and verification using standard tools
• Support MO to ensure community sensitization across all interventions is conducted before e-voucher disbursement
• Assist the market and MEAL team in card distribution for project beneficiaries
• Assist procurement/MEAL officer for identification of vendors and market actors to participate in the e-voucher activities
• Carryout regular vendor training and refresher activities
• Support Mo to plan and facilitate meetings with stakeholders and beneficiaries and sharing project information with relevant local authorities
• Any other task assigned by supervisor

Qualifications and Skills

• Proficiency in MS office application such as word, excel, PowerPoint and outlook
• Demonstrated experience in data collection
• Proven experience in group discussions and other participatory methods
• Demonstrated commitment to gender responsive programming.
• Excellent organizational, analytical, oral and written communication skills in English
• Ability to speak local languages - Kanuri and Hausa - is a must
• Team-oriented and strong interpersonal skills
• Ability to work effectively under pressure and to organize and prioritize a variety of initiatives
• Willingness to travel about 70% of the time.
• Bachelor’s degree in Social Sciences, Community Development or any other relevant field
• At least 1 years’ experience in project implementation preferably with an NGO

Key Working Relationships:

• Internal: Market Officer, Program Managers, MEAL Assistant, Program Officers
• External: Local partners, Enumerators, external consultants and other key stakeholders
• Travel: Willingness to travel about 70% of the time.

    How to Apply Interested and qualified candidates should download the "Application Form" below and send with a detailed Resume as one document in PDF to: [email protected] indicating position being applied for and the Job Ref Code as the subject of the application.   Application Deadline 31st October, 2018.   Click here to download Application Form (MS Word)

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