Vacancies at Atlantic Hall Educational Trust Council (AHETC)

⏲ Jul 22, 2021, 9:01 PM
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Atlantic Hall School is a co-educational full boarding international secondary school set in extensive and beautiful grounds in Poka, Epe, a safe rural setting close to the Atlantic Ocean.

We are recruiting to fill the positions below:

Job Title: Administration Manager

Location: Epe, Lagos
Employment Type: Full-time

Job Summary

The Administration Manager will be charged with the responsibility of overseeing the administrative operations of the Board Secretariat.
He/she will also facilitate the achievement of the organization’s strategic and operational objectives by ensuring the provision of timely and qualitative administrative and support services as well as involvement in all school’s events.
He/she will ensure an efficient (cost, quality and time wise) procurement process through the design and implementation of leading practice procurement policies, processes and procedures.
Responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

Principal Duties and Responsibilities
Procurement Functions:

Oversee the maintenance of an accurate and up-to-date database of pre-qualified vendors
Oversee the procurement process as well as the contracting and tendering processes for all categories of goods/services
Participate in the testing and inspection of stock/goods/equipment received; and advice on suitability/quality of goods based on established standards
Ensure accurate records and documentation of all procurement-related transactions
He/she will work in collaboration with the VPs, Catering and Facilities departments.
This role is not that of a decision-maker, but the post-holder will ensure implementation of the decision.
Ensure that no request leaves his/her desk without approval from the HOF

Operational:

Coordinate all general administration functions and ensure the provision of efficient and effective services to support core operations
Quality assures all areas of administration, assessing areas for improvement and ensuring the integrity of all areas of school operation whilst ensuring that successful outcomes are delivered in operation and project areas
Oversee the activities of the procurement function ensuring the School’s interest is protected and that quality items are provided at reasonable prices;
Identification, monitoring, and purchase of fixed assets
Management of contract administration
Involvement in the price index
Handling of travel itinerary (booking of flight tickets and hotel reservations).
Ensure transparent and objective vendor selection and evaluation process, including maintenance of a comprehensive supplier/vendor database
Monitor the activities of vendors to ensure adherence to Service Level Agreements (SLAs)

General:

Continually review and assess the effectiveness and efficiency of the department’s policies, procedures, and processes and identify improvement opportunities
Coordinate periodic internal customer satisfaction surveys to identify service improvement areas across the school
Assigns responsibilities to subordinates and monitor them to ensure timely delivery of high-quality results
Prepare and submit periodic activity/management reports to the Head of Finance on the activities of the department’s general administrative functions; progress and challenges
Support the HOF in all aspects of procurement and in particular employing analytical and auditing skills to constructively evaluate and coordinate the improvement of both general and specific administration tasks and functions
Manage the human and material resources of the department for optimal performance and enhanced output.
Review and authorize key expenditures/transactions of the department in line with the approved departmental budget and the School’s manual of authority
Provide overall guidance, leadership support, and direction to subordinates in the procurement department.
Perform any other duties as assigned by the line manager.

Qualification, Experience, Skills and Competencies

First Degree or its equivalent in any discipline, preferably in the Social Sciences
Minimum of ten (10) years relevant experience of which at least four (4) must have been at a managerial level.
Extensive knowledge of the principles, practices, and techniques of general administration
Excellent project management skills
Good problem analysis and crisis management skills
Good coaching, negotiation, and influencing skills
Must have knowledge in business law regarding contracts in order to prepare agreements between a department and other agencies
Must know the state and federal laws and regulations related to the work unit.
High integrity and ethical standards
Organizational and analytical skills
Problem-solving skills.
Excellent team player; ability to work collaboratively with both teaching and non-teaching management colleagues
Strong leadership and management skills; effectively plan and implement key objectives and ensure the day to day operational efficiency of the department
Excellent knowledge of leading practices in procurement
Detailed oriented, sound organization, and time management skills
Excellent interpersonal and communication skills

Salary
N200,000 - N300,000 monthly.

Job Title: Male & Female Resident Medical Officer

Location: Lagos
Employment Type: Full-time

Job Summary

The applicant should have the ability to diagnose and treat medical conditions, disorders, and diseases through the application of specialist medical skills and knowledge.
Manage the school clinic and ensure policies and procedures are followed, and standards are maintained.

Key Responsibilities

Undertake patient consultations and physical examinations
Conduct regular patient check-ups, diagnose any ailments, monitor and administer medication, assess and plan treatment requirements and write reports and maintain records.
Promote whole school health education by conducting health talks and refresher training on First Aid/CPR/AED to certified members of staff
Conduct such special medical examinations on students as may be indicated or required after referrals by the classroom teacher, the school nurse, or the house parent.
Examine and/or approve annually all students participating in inter-house athletic activities and sea school before participation
Examine members of staff and new hires as required and provide report on their suitability for employment or continued employment
Work with the VP (Pastoral) on medical issues and public health information programs and procedures
Serve as a liaison with student’s private physicians as required
Assist in the development and implementation of medical practices and procedures in the School
Coordinate and manage testing of the school water system to ascertain quality and advise the school appropriately
Refer patients to specialists and consultants after giving first aid treatment.
Any other duty that may be assigned by the line manager.

Qualifications, Experience, Skills and Competencies

MBBS Degree from an accredited school and licensed to practice in Nigeria
Higher Degree e.g. MPH, MHA will be an added advantage
Minimum of two (2) years of work experience preferably in a school
Ability to work long hours, often under pressure
Compassionate and empathetic
Problem solving and effective decision-making skills
Leadership and management skills
Excellent communication and interpersonal skills
Knowledge of and ability to apply professional medical principles, procedures, and techniques
Thorough knowledge of pharmacological agents used in patient treatment.
High integrity and ethical standards.

Job Title: Board Secretary

Location: Lagos
Employment Type: Full-time

Job Opportunity

An Educational Institution in Lagos requires the services of a Board Secretary for immediate employment.

Job Summary

The Board Secretary records meetings and conference calls and distributes this information appropriately.
The Board Secretary assists in preparing agendas and serves as the archivist in making sure all historical records are filed, documents and kept up to date.

Key Responsibilities

Provide comprehensive company secretarial service to the organisation
Approve and coordinate the execution of the department’s work program and plans.
Ensure the department maintains custody of all original contract documents as well as securities documents.
Prepare and circulate board papers for all Board and Board committee meetings.
Supervise the preparation of all agendas, notices, proxies, waivers of notice and subsequent correspondence in connection with meetings.
Ensure the administration of the organisation's corporate governance architecture.
Organise logistics and facilitate Board and Board Committee meetings.
Record and circulate minutes of the meeting of the board and its various committees.
Ensure compliance with Board’s decisions and directives.
Ensure timely processing of all Board entitlements.
Keep board directors and executive management up to date with governance issues which directly or indirectly affect the organisation.
Supervise the maintenance of all statutory registers, ensuring that they are kept up to date at all times.
Ensure that all necessary statutory forms, statutory year-end accounts and returns are made under relevant legislation and filed with the relevant regulatory authorities.
Continually review and assess the effectiveness and efficiency of the department’s policies, procedures and processes and identify improvement opportunities.
Review and authorise key expenditures and transactions in line with the approved budget and authority limit.
Review departmental performance and conduct performance appraisal of unit heads.
Prepare and submit activity and performance reports to the Board Chairman.
Perform any other duties assigned by the Board Chairman.
Prepares minutes for permanent records following meetings. Collaborates with the Board Chairman.
Circulates approved minutes to the Board members
Updates and maintains the Board Contact List. and circulates to BOD members and the AEE Office.
Facilitates the updating of Board members’ bios and pictures on the website
As Board Secretary, you will be responsible for keeping the working documents such as the Policy Register and Board Procedures Manual up to date and current.
Maintains meeting schedules. Requires thorough follow through with little to no room for errors.
Assists with preparation for meetings/ presentations/documents
Prepares materials for internal meetings and takes meeting notes and distributes
Takes telephone messages and draft email responses
Ensures agendas are distributed in time for effective meetings
Performs other appropriate duties and participates in other special projects as assigned.
Serves as a liaison to other departments
Maintains all files/folders.
Maintains and update important contact information
Manages sensitive and highly confidential information with discretion and the utmost level of confidentiality.
Work under tight deadlines, remain aware of shifting priorities, anticipate last second changes and make necessary adjustments; always having a plan B in place.
Prioritize functions and appointments, ensuring that meetings, deadlines presentations and other duties of the Board Chairman are carried out seamlessly.

Qualifications, Experience, Skills and Competencies

First Degree in Secretarial Studies, Mass Communication, English or any other discipline
Minimum of ten (10) years’ experience in a reputable organization.
Not less than 35 years old.
Excellent verbal and written communication skills
A company secretarial qualification would be an added advantage.
Candidate must be matured with high level of integrity and confidentiality.
High level of innovativeness, resourcefulness, and possession of strong organization and problem-solving skills required to work with board members.
Demonstrated leadership capabilities, including ability to organise and manage human resources to attain goals.
Ability to multi-task
Excellent planning skills
Accurate reporting skills
Ability to proof read documents to a high standard
Excellent telephone manner
Ability to efficiently work under pressure
Fast and accurate typing skills
Excellent analytical and problem solving skills
Proficiency in MS Office Suite
Excellent record keeping and file management skills
High integrity and ethical standards

Job Title: Business Development Manager

Location: Epe, Lagos
Employment Type: Full-time

Job Summary

The Business Development Manager will to help us expand our clientele. He/she will be the front of the school and will have the dedication to create and apply an effective sales strategy.
He/she will identify, develop, build, manage & deliver business development sales targets for a School, management of relationships with new & existing clients, generation of new sales leads, & maintaining relationships with new contacts/parents, develop & implement event-related sales & marketing initiatives to drive revenues & profit within the guidelines set & followed by the school.
He/she will also be responsible for the management of the school’s social media platforms.

Principal Duties & Responsibilities
General:

To plan, develop and implement a strategy for business, marketing, and operational development so as to meet the agreed School development and improvement plans within agreed budgets and timescales
To provide strategic advice and guidance to the Governing Body, the Principal, and leadership team on business, marketing, and operational matters
To monitor, review and evaluate all business, marketing, and operational issues, opportunities, development plans, within agreed formats and timescales.
To embody the principles, values, ethos, and vision of the school in assisting the Principal and leadership team to formulate a policy that will ensure high-quality financial and marketing outcomes.
To lead the development of outstanding business and marketing practices in the school that promote the business and enterprise specialism such that successful links with the business community are forged and developed for the benefit of the school
Develop a level of business activity that generates significant income, effective linkages to business leaders to support curriculum development and drive inward investment for the school
To create and foster relationships with the world of business that support curriculum developments and experiences for the students of the School
To exploit opportunities for members of the ‘community hub’ to learn business and enterprise skills so that they may contribute positively to the local community’s regeneration and raise the profile of the school as a center for business development
To be responsible for all marketing and advertising affairs of the school
To be responsible and accountable for the monitoring and evaluating of marketing systems and processes so that the school’s marketing affairs are safeguarded
To ensure that the school staff are supported with high quality professional development and training which contributes to its development and achievements
To ensure that marketing and business management provides the resources for the school to realize its ambitions and provide value for money
To define and establish robust service standards and supplier performance management systems for all operational delivery and lead a program of continuous improvement to safeguard and enhance service performance across the school
To ensure that the school is fully compliant with all legal, contractual, business, marketing, and insurance requirements
To maintain awareness and knowledge of contemporary business development and inform the leadership team accordingly
To place the school at the cutting edge of research, policy, and practice in the transformation of education/business links
To participate and lead in Performance Management arrangements

Operational:

Generate new client & business relationships to ensure new business & projects are identified
Propose options to management regarding price/options margins to ensure that the management is supplied with industry related information when deciding on setting competitive prices.
Manage strategic alliances & partnerships by securing corporate/ business relationships through effective client management & analysing joint ventures/partners to identify & ensure best suited options for school
Lead the business development unit according to set objectives & initiate market analysis, review process ensuring that the senior management team are kept fully up to date with relevant information
Preparing sales contracts; following company rules and guidelines
Building trust and long-term relationships with clients/customers
Managing records of sales, revenue, and other important data
Making professional decisions in a fast-paced environment
Cultivating positive interactions and relationships with team leaders and managers, and executives to evaluate sales strategy and results

Marketing and Media:

This role will help in raising the visibility and brand awareness of the school by carrying out an effective marketing and communications plan in order to attract new students across the School’s portfolio, publicize the strengths of the school and promote the profile of the School as a whole to external audiences.

Website:

Oversight of Website including design and generation of content.
Ensuring that website content is up to date and appeals to potential parents and students.
Responsible for ensuring increase in website traffic and monitoring of traffic.
Examinations and admissions information: Updating the website with all examinations and admissions information.

Social Media:

Management of all the school’s social media handles (Facebook, Instagram, Twitter and LinkedIn).
Creating online/social media communities that promote School’s brand.

Marketing:
Working in collaboration with the Director of Admissions and Examination to:

Market the school through various channels with the objective of achieving annual student intake projections. These channels will include:
Present to potential parents and students at identified feeder schools
Presentations and representation at relevant educational and other fairs and exhibitions
Identification of target parent clusters and marketing the school accordingly
Marketing the school nationally to identified feeder schools – in person and through other means of direct communication.
Webinars for international prospective parents and students.
Webinars for international prospective parents and students.
Preparing and delivering content for marketing presentations. In addition to physical presentations, responsibility for preparing presentations in other formats such as video for online use and for marketing to remote or distant target schools and parent groups.
Responsibility for building relationships with target feeder schools and Parent Teacher Associations of such schools.
Generating and maintaining a database of contacts for marketing purposes.
Production of marketing and informational communications such as newsletters for delivery through various platforms including email and social media.
Ensuring that Key School Information (KSI) such as core values, student population, staff strength, academic performance highlights, curricular offered, facilities, and school’s physical size are easily accessible on all the school’s platforms.
Responsibility for developing an annual marketing plan as determined by the school’s priorities. This will involve close liaison with the Director of Admissions & Examinations. The Marketing Plan will be submitted through the Principal for approval by a select committee of the board.

Public Relations and Branding:

Media and Press liaison and relationships: Ensuring that the correct narrative about the school is in the media.
Interaction with PR agencies on the school’s behalf under the direction of the Chairman or other designated member of the board.
Ensuring key school events are adequately and appropriately publicized.
Management of school’s brand.

Events:

Involvement in all the School’s events
Ensuring the school’s key events get significant publicity mileage

Alumni:

Integrating and giving additional visibility to Alumni activities, news, and success stories through the school’s platforms

Qualifications, Experience, Skills and Competencies

First Degree or its equivalent in any discipline, preferably in Marketing or any Business Management courses
Minimum of seven (7) years relevant experience of which at least three (3) must have been at a managerial level.

Competencies and Skills:

Extensive knowledge of the principles, practices, and techniques of Marketing
Possess the drive, enthusiasm, and determination to communicate with leads
Excellent communication and interpersonal skills
Excellent Negotiation and influencing skills
Good knowledge of leading practices in brand and social media Marketing
Detailed oriented, sound organization, and time management skills
Demonstrated and proven sales results
Ability to multi-task, prioritize, and manage time effectively
Self-motivated and self-directed
Experienced at compiling and following strict budgets
Ability to expand the school with new sales, clients, and territories
Ability to analyze data and sales statistics and translate results into better solutions
High sense of responsibility, accountability, and dependability
High integrity and ethical standards
Ability to determine which platform is best suited for each piece of content
Organizational and analytical skills
Problem-solving skills.
Excellent IT and project management skills
Timeliness of reports, communication, tasks, and outcome.

Job Title: Head, Medical Services

Location: Epe, Lagos
Employment Type: Full-time

Job Summary

Dynamic, forward-thinking and outward-looking leadership of the boarding community
Strategic leadership and development of boarding which supports the philosophy, aims and policies of the school, and promotes a high level of achievement in all areas of boarding life
Ensure that parents and guardians are well informed about the School’s boarding policies and all aspects of the care and welfare of students

Principal Duties & Responsibility

Deploy, train and develop all boarding staff to make the most effective use of their skills, expertise and experience and to ensure that all boarding staff have a clear understanding of their roles, duties and responsibilities
Oversee, in conjunction with the Deputy Head of Boarding, the training of Boarding Prefects to ensure consistency across the boarding houses
Be familiar with, and develop further, a working knowledge of relevant legislation including the Children Act, Child Protection Act, Human Rights Act, Health & Safety at Work Act and the legal rights of children
Ensuring a visible and active presence in the boarding houses in order to develop a relationship with all boarders
Keep the Vice Principal (Pastoral/Student Affairs) and other appropriate staff, informed of pastoral issues relating to any student in the boarding houses and manage these where appropriate
Inform and consult with the Vice Principal (Pastoral/Student Affairs) serious cases of student breaches of discipline or good conduct, and maintain a record of punishments awarded
Ensure that medical matters are dealt with appropriately in line with Atlantic Hall’s School Medical Protocol and Practices, liaising with the School Clinic, the Sports Department and the pupils’ parents and guardians as appropriate
Ensure that all appropriate registration/attendance/absence records are kept for all boarders including signing in and out of the hostels, clear whereabouts of boarders during weekends
In conjunction with the boarding team arrange, organize and participate in the programme of activities, trips, social events and weekends activities which play a key role in ensuring a very special boarding experience for the students
Liaise with the housekeeper, laundry supervisor in all matters relating to the maintenance of the hostels and students uniforms
Presents the interest and needs of the boarding houses to the Core Leadership Team (CLT), through the Vice Principal (Pastoral/Student Affairs), and play a leading advisory role in the long-term development of boarding houses

Qualifications, Experience, Skills & Competencies
Education and Work Experience:

First Degree in any discipline
Minimum of five (5) years experience in a related field.

Competencies and Skills:

Passionate about and dedicated to boarding
Innovative thinker and a flexible approach
Successful experience in a boarding post with significant leadership and management responsibility
Aware of Health & Safety issues in boarding
Strong interpersonal and decision-making skills
Capable of formulating and expressing an independent view and of working loyally as part of a team
Calmness and efficiency and the ability to work under great pressure at certain times
A friendly, professional approach capable of inspiring confidence in colleagues, students, existing parents, and future prospective parents
Excellent communication skills, oral, written, and in the use of ICT
Outstanding organizational and administrative skills
Understanding of the nature of boarding in independent education and meeting the requirements of all boarders
Aware of the nature of the school and prepared to commit to its all-round ethos
High integrity and ethical standards.

How to Apply
Interested and qualified candidates should send their Applications and Curriculum Vitae (CV) to: [email protected] using the Job Title as the subject of the email.

Note: Only shortlisted candidates will be contacted

Application Deadline 10th August, 2021.

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Administration Manager job vacancies in Nigeria, Business Development Manager job vacancies in Nigeria, Board Secretary job vacancies in Nigeria, Medical Officer job vacancies in Nigeria

Vacancies at Atlantic Hall Educational Trust Council (AHETC)

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