United Nations Development Programme (UNDP) Graduate recruitment in Abuja

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United Nations Development Programme (UNDP), helps developing countries attract and use aid effectively. In all our activities, we encourage the protection of human rights, capacity development and the empowerment of women. We are recruiting to fill the vacant positions below:     Job Title: Communications Assistant Job ID: 13118 Location: Abuja Grade: SB3 Duration of Initial Contract: 1 year Background

• United Nations in Nigeria is delivering humanitarian and development interventions in support of Government’s priorities. In providing it support, the UN works with a wide of partners both at Federal and State levels.
• This year marks the end of the partnership framework (UNDAF III) which informed UN interventions during the period 2014-2017. Together with the Government of Nigeria, a new partnership framework has been developed and will be implemented during the period 2018-2022.
• The multi-faceted challenges Nigeria faces include the complex humanitarian situation in its northeast region, other internal conflicts and many development shortfalls.
• The formulation of the successor UNDAF therefore took cognisance of the twin foci of humanitarian and development. Different agencies will be contributing to realizing the outcomes under each of the identified national priorities (pillars).
• To ensure enhanced visibility of the work and results of the work of the UN System and to provide the required crisis communication support, reporting and documentation of the humanitarian situation in NE and the development efforts in the country, efforts are being put in place to enhance communication activities of the Resident Coordinator’s Office (RCO).
• Under the overall guidance and direction of the Head of the RC Office, and direct supervision of the Head of Communication Unit, the incumbent will be responsible for providing support to RCO/CO Communications Unit in advancing its objectives in crisis communications, knowledge management and advocacy in the context of the New way of work under the Humanitarian-Development nexus.
• Specifically, he/she will assist in the design and development of strategic communications projects and advocacy initiatives, assist in the editing and translation of communication material, knowledge and advocacy products, and associated media materials (press releases, speeches, etc.) focusing on the crisis in North East, support to the development of the Country Team website and management of RCO/CO website and social media platforms for the piloting of the Humanitarian-Development nexus in Nigeria. He/she will also support administrative and logistical services for communication activities of the RCO and Communications Unit.
• A crisis Communications Strategy and Action Plan and tightly linked to program priorities helps position the Country Office in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.

Summary of Key Functions

• Support to development and implementation of internal and external crisis communications and advocacy strategies, actions plans support to business development
• Support to elaboration and implementation of the publications strategy and plan
• Support maintenance of website, social media platforms, databases and knowledge management systems
• Support the development and implementation of the UN in Nigeria Crisis Communication Strategy and Action Plan, highlighting the new way of working and programme interventions in crisis-affected regions of the country along the Humanitarian-Development Nexus.

Specifically, the incumbent will:

• Provide support towards content development for UN in Nigeria website
• In coordination with supervisor, develop regular communication material highlighting UN activities and achievements and/or engagements in responding to the crisis in North-East.
• Assist in rolling out media events such as press conferences/media briefings, interviews, campaigns, etc.
• Draft, translate and disseminate media products (media advisories, press releases, brief notes, etc.).
• Implement daily administrative and logistical tasks related to communications work, act as focal point for procurement in Communication Unit
• Development of communication materials for marketing and awareness-raising campaigns, including briefing materials and press releases in coordination with the supervisor.
• Review of reference materials, identification of reference materials for retention. Maintenance of information database and photo library.
• Identify and compile daily news briefs on key humanitarian and development issues as covered by both local and foreign media.
• Organization and implementation of joint UN Communication activities including information campaigns (UN Day, World AIDS Day, etc.)
• Join any ad hoc task forces that require his/her support as requested by the supervisor.
• Provides support to the elaboration and implementation of the UNCT publications guidelines and plan focusing on the achievement of the following results:
  • Provision of inputs and information for elaboration of RCO publications strategy and plan
  • Identification of storylines for publications and articles contributing to debates on key humanitarian and development issues affecting the country.
  • Support to translation/adaptation/rewriting of information received, printing and dissemination of publications and audio-visual materials. Contact with printers and other suppliers to ensure production.
  • Support production of publications including annual reports, UN Development Partnership Framework progress reports, project report/publication, newsletter and other outreach materials
  • Supervision of publications dissemination.
• Support the design and maintenance of the UNCT web site, intranet, Social media, UNCT web-based knowledge management system focusing on achievement of the following results:
• In collaboration with other UN Agency communication officers, assist in identifying and drafting success stories and compiling lessons learnt in UN activities in responding to the crisis in North-East.
• Assist in implementing social media strategy and campaign, including content development, dialogue monitoring as well as feedback collection
• Updating and maintaining online platforms, support design of content including graphic designs for digital distribution.
• Preparation/checking the content for the web sites to ensure consistency of the materials
• Monitor press coverage and improve external communications with radio and TV, newspapers and magazines as well as social media outlets to promote better understanding of human development and UN priorities in the countr.

Critical Success Factors

• The key results have an impact on creation of effective communications and dissemination of information on UNDP as UN’s global development network and the UN in Nigeria as government’s partner in responding to the humanitarian crises. Accurate analysis and presentation of information enhances UN/UNDP position as a strong development partner.
• The information provided facilitates decision making of the management.

Required Skills and Experience Education:

• University Degree in either International Relations, Public Relations, Political Science, Development Studies, Mass Communications or any development related field.

Experience:

• 5 years of relevant experience at the national level in similar position, providing communication packages to promote the activities of international development organization.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
• Experience in handling of web-based management systems.
• Experience in using graphic or design software.

Language Requirements:

• Fluency in English

Competencies:

• Demonstrates commitment to UN’s mission, vision and values.
• Demonstrates sound judgment, diplomacy and sensitivity to confidential matters.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Good coordination and organisational skills, teamwork
• Communications, journalism, copy-writing, editing experience
• Previous assignment in a similar position would be desirable.
• Experience and familiarity with UN and UNDP procedures an asset.

Interested and qualified candidates should: Click here to apply for this Position       Job Title: Procurement Associate Job ID: 13115 Location: Abuja Grade: G6 Vacancy Type: FTA Local Posting Type: External   Contract Duration: 1 Year with possibility for extension   Background

• Under the guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in the CO.
• The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
• The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.

Duties and Responsibilities Summary of Key Functions:

• Implementation of operational strategies
• Organization of procurement processes
• Implementation of sourcing strategy
• Control of CO Assets
• Provision of logistical services
• Facilitation of knowledge building and knowledge sharing

Ensures implementation of the operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• CO Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

Organizes procurement processes for CO, NEX/DEX projects and at the request of other Agencies focusing on achievement of the following results:

• Preparation of procurement plans for the office and projects and their implementation monitoring.
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
• Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. . Buyers profile in Atlas.
• Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Presentation of reports on procurement in the CO.
• Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
• Implementation of joint procurement processes for the UN Agencies in line with the UN reform.

Ensures implementation of sourcing strategy focusing on achievement of the following result:

• Development and update of the rosters of suppliers, implementation of supplier selection and evaluation.

Ensures proper control of CO Assets focusing on achievement of the following result:

• Preparation of inventory reports.
• Implementation of Inventory and physical verification control in the CO and projects.
• Tagging all furniture/equipment upon receipt from the supplier.  Update non-expendable property inventory record and track movement of furniture piece.
• Entry in ATLAS of all the requisite asset management information
• Assist in the reconstruction of annual physical inventory verification exercise to ensure accuracy of records and location of property.  Ensure that managers sign off on the physical count and correctness of the inventory system database.
• Preparation , certification and timely submission of inventory reports

Ensures organization of logistical services focusing on achievement of the following results:

• Organization of travel including purchase of tickets, DSA calculation, PO preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
• Timely conducted DSA, Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement.
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results

• The key results have an impact on the overall execution of the CO procurement services and success in implementation of operational strategies.
• Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

Competencies Functional Competencies:

• Building Strategic Partnerships
• Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing:

• Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise

• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development:

• Presentation of information on best practices in organizational change
• Documents ‘best practices’ in organizational change and development within and outside the UN system
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems:

• Data gathering and implementation of management systems
• Uses information/databases/other management systems
• Provides inputs to the development of simple system components

Client Orientation:

• Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Promoting Accountability and Results-Based Management:

• Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems
• Prepares timely inputs to reports
• Maintains databases

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making
• UNDP Procurement Certification programme

Required Skills and Experience Education:

• Secondary Education with specialized training in procurement. University Degree in Business or Public Administration or any social sciences would be desirable, but it is not a requirement.

Experience:

• 6 years of progressively responsible administrative experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.

Language Requirements:

• Fluency in the UN and national language of the duty station.

Interested and qualified candidates should: Click here to apply for this Position       Job Title: Human Resources Assistant Job ID: 13090 Location: Abuja Practice Area - Job Family: Management Vacancy Type: FTA Local Contract Duration: 1 Year with possibility for extension Grade: G5 Background

• Under the guidance and supervision of the DCD-Operations and HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work.
• The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
• The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities Summary of Key Functions:

• Implementation of HR strategies
• Implementation of HR services
• Support to staff career management and career development
• Support to UN-related surveys
• Support to knowledge building and knowledge sharing

Ensures implementation of HR strategies focusing on achievement of the following results:

• Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.
• Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

Implements HR services focusing on achievement of the following results:

• Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).
• Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
• Maintenance of the CO staffing table.
• Collection of background information for submissions to the Local Appointment and Promotion Board (CRP).
• Update of the CO rosters.
• Maintenance of proper filing system for HR records and documents.
• Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following results:

• Provision of background information to CRG.
• Provision of background information for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

• Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/projects staff on HR.
• Contribution to knowledge networks and communities of practice.

Impact of Results

• The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Requirements, Skills and Experience Education:

• University degree in Business or Public Administration or any relevant field. Specialized certification in HR will be an added advantage

Experience:

• 5 years of relevant HR and/or administrative experience is required at the national or international level.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

• Fluency in the UN and national language of the duty station.

Functional Competencies Building Strategic Partnerships Maintaining information and databases:

• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing:

• Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things

Job Knowledge/Technical Expertise:

• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development:

• Presentation of information on best practices in organizational change
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems:

• Data gathering and implementation of management systems
• Uses information/databases/other management systems

Client Orientation:

• Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines

Promoting Accountability and Results-Based Management:

• Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies

• Demonstrating/safeguarding ethics and integrity
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Interested and qualified candidates should: Click here to apply for this Position Note

• UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

  Application Deadline  30th November, 2017.

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