Training School Administrator Job In a Reputable Montessori Training Centre

⏲ Mar 22, 2018, 8:52 AM
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Jemi Neil Consulting - Our client, a reputable Montessori Training Centre, is recruiting to fill the position below: Job Title: Training School Administrator Location: Lekki Phase 1, Lagos State. Job Summary

Candidates with quality hands-on work experience who are genuinely passionate about Training, Organization and Administration. The target delegates are adults. Hence, this is a Montessori teachers training centre.
The Training School Administrator is responsible for planning, directing and coordinating the activities of the Training School.
He/She will manage the long range operational planning for the school. He/She will also work with different kinds of board relations: Client management, School budgets and accounting, designs & advertising

He/she will be expected to perform the following duties: Student Registration:

Attending to enquiries.
Collect necessary documents: Application forms, School/Student agreements, letters of recommendation and student CVs.
Track registration data and student growth.

Record Keeping:

Academic schedule of attendance
Student assignments
Evaluation forms
Graduate surveys/graduation rates
Complaints
Transcripts
Assignment forms
Essays

Administrative Duties:

Monitoring of stipulated curriculum: monitor individual course hours, ensure that students meet course requirements, and submit assignments and required forms.
Research and Develop / Design annual training calendar
Monitor the school’s assets/materials, maintaining an inventory of all assets and materials.
Maintain a ledger for borrowed materials.
Organize accommodation and travel logistics for Faculty members.
Administrative support to faculty: Printing, photocopying, accommodation and travel logistics, internet access.
Track and report on training outcomes
Provide feedback to training participants and management
Establish and maintain relationships with external facilitators
Supervise all data collection needed for reports
Develop, coordinate and manage all school activities/programs including all training courses/conferences

Facilities Management:

Manage and maintain the school’s Training Centre and equipment
Monitor usage
Keep clean and tidy
Maintain adequate space for records and material storage

Statutory:

Seek and maintain the school’s approval from government licensing agencies.
Assist in implementing federal and state legislative and regulatory activity.
Ensure that all accreditations and membership subscription is acquired and updated.
Track, analyze and report various legislative and regulatory actions on both the state and federal level
Provide Local and State government affairs organizations with reports on legislative, regulatory, and other government on the school’s affairs and activities.

Communications & Marketing:

Assist the Communications & Media Manager with all school’s communications and public relations activities
Serve as the representative and main contact of the centre
Ensure that the school’s policies and procedures are followed
Liaise, when needed or requested, with other training centre’s or associations
Policy information dissemination: Financial, Academic, Non-academic, Attendance & Practicum.
Develop content for newsletters, brochures and other promotional materials
Coordinate production of publications, website content, student communications and promotions
Work with the Communications & Media Manager to create and manage marketing plans for the centre’s services, in partnership with other Team Leads and the Executive Director

Accounts:

In collaboration with the Business Services Manager, develop and monitor the school’s budget for approval and acceptance by the Executive Director.
Keep school’s account details handy and easily accessible
Keep record of all statutory payments and due dates
Keep track of student payment records

Requirements Education:

Minimum of University degree or equivalent
Montessori certification

Experience:

A minimum of three (3) years working experience in an administrative / public relations role.
Experience in developing marketing plans
Experience in dealing with government regulatory bodies

Desirable knowledge:

Knowledge of and belief in the Montessori philosophy
Knowledge of health and safety regulations.
Knowledge of First aid and CPR applications/techniques.
Great interest in teacher education

Desirable intellectual and emotional qualities:

Entrepreneurial Thinking - Has the ability to envision the future of the institutions and design solutions to communicate the organization’s primary cause, seeing and responding to opportunities for collaboration with other organizations and individuals.
Autonomy - Exhibits the drive and ownership necessary to independently lead the organization’s marketing and communication goals and objectives to actualize its vision.
Resourcefulness - Can ingeniously find the resources to efficiently execute the organization’s strategy/operations, and solve arising problems.
Interpersonal: Exhibits a high level of ability to work as part of a team. Able to inspire oneself and others to achieve and surpass set targets and goals. Can empathize and show compassion towards others when necessary, without losing sight of individual role and responsibility.
Intrapersonal: Has a conscious ability to channel emotions towards achieving set targets, while also gaining intrinsic satisfaction from such executions. A strong internal resilience that allows you think, see, speak and act in ways that lead to external productivity as a member of the organization.
Strategic Thinking - Is able to evaluate and analyze existing data to design the organization’s necessary marketing and communication strategy.
High Executive Function - Exhibits the time management, planning, organization and persistence skills to accomplish the set goals with emotional stability, objectivity, and optimism even under pressure.
Strong Communication skills - Has the flawless articulation, vocabulary, charisma and presence to communicate with the organization’s stakeholders; orally and in writing.