Senior Finance Officer at Breakthrough ACTION Nigeria
Breakthrough ACTION ignites collective action and encourages people to adopt healthier behavior - from using modern contraceptive methods and sleeping under bed nets to being tested for HIV and preventing the spread of zoonotic diseases - by forging, testing, and scaling up new and hybrid approaches to social and behavior change.
We are recruiting to fill the position below:
Job Title: Senior Finance Officer
Location: Abuja
Summary
- The Senior Finance Officer under the direct supervision of the Deputy Director - Finance and the technical guidance of the Director, Finance & Administration and Baltimore based project Financial Analyst is responsible for all financial administration of all project activities in Nigeria.
Essential Duties and Responsibilities
- Prepare budgets for annual work plans and proposals in consultation with the Baltimore Financial Analyst (FA)
- Assist sub recipients in the preparation of budgets and financial plans for sub-awards
- Assist field office staff in developing program budgets and budget justifications to support project activities
- Prepare all project payments from the Imprest Account
- Review all purchase orders documentation to ensure compliance with JHU and USAID rules and regulations.
- Liaise with Banking officials to assure timely transactions and receipt of banking information on the project bank operations;
- Ensure proper authorization for all payments;
- Along with the Finance & Administration Director, actively seek out potential conflicts of interest, deviation from compliance and irregularities in procurement and financial matters and immediately flag to the Finance & Administration Director if identified.
- Prepare bank and cash reconciliations
- Assist Regional Representative (if applicable), field office, and CCP project staff to track expenditures for programs and activities based on work plans and budgets;
- Enhance management systems and procedures for the country office;
- Trains CCP field office staff on financial management systems and procedures;
- Advise program staff on all financial related issues;
- Verify and review payment documents before they are submitted to the CD/COP to ensure compliance;
- Prepare journal entries and monthly financial reports, and ensure reports are sent to Baltimore on a timely basis;
- Prepare finance reports to Baltimore and respond to queries on monthly financial reports from CCP Baltimore;
- Makes field visits as necessary to provide technical financial support;
- Liaises with CCP/Baltimore Financial Analyst to prepare quarterly financial reports;
- Monitor Purchase Orders issued for sub awards, scrutinizes and authorizes invoices submitted for payments, and coordinates with Baltimore to track the funds paid to vendors and sub recipients;
- Coordinate with Baltimore Financial Analyst and other staff on financial related issues and obtaining approvals for payments above $3,000;
- Oversee the finance department and ensure that financial activities are carried in accordance with Generally Acceptable Accounting Principles (GAAPs), and International Financial Reporting Standards (IFRS);
- In accordance with the current JHPINI employee benefits scheme and strategy, process disbursements along with monthly salary and other staff benefits;
- Supervise the prompt and timely payment of local and country level statutory deductions and taxes;
- Maintain proper documentation for reference;
- Keep a record of tax invoices for VAT returns and maintains the VAT Tracking sheet to be submitted to USAID (from Baltimore);
- Perform other related duties as requested by the CD/COP and other management staff.
Supervisory Responsibilities:
- This position has direct supervisory responsibilities over the Finance Officers and Finance Assistants.
Minimum Qualifications & Experience
- Bachelor’s Degree or higher in a relevant field (Accounting, Economics, Business Administration or related finance field).
- 8-10 years’ NGO experience is required. Hands-on experience using Accounting softwares like Quick-books is required for this role.
- Experience implementing USAID funded projects in Nigeria is highly valued.
Languages Skills:
- Must be fluent in English.
How to Apply
Interested and qualified candidates should send their CV in PDF format to: [email protected] using the Job Title and Location as the subject of the e-mail. e.g. "Senior Finance Officer, Abuja".
Application Deadline 16th May, 2022.