Senior Executive Assistant at the International Finance Corporation

⏲ Feb 11, 2023, 10:11 PM
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International Finance Corporation (IFC) a sister organization of the World Bank and member of the World Bank Group, is the largest global development institution focused on the private sector in developing countries. The Bank Group has set two goals for the world to achieve by 2030: end extreme poverty and promote shared prosperity in every country.

We are recruiting to fill the position below:

Job Title: Senior Executive Assistant

Job No: req21170
Location: Lagos, Nigeria
Sector: Administration/Office Support
Grade: GD
Term Duration: 2 years 0 months
Recruitment Type: Local Recruitment
Required Language(s): English and French

Description

IFC’s Sub-Saharan Africa Department is seeking to recruit a highly motivated and well-organized Senior Executive Assistant to support the Regional Director for Central Africa & Nigeria.
This role will contribute to the effective operation and administrative coordination of the Director’s front office and the broader Sub-Saharan Africa Department.

Duties and Accountabilities

Provide high-level administrative and organizational support to the Regional Director
Effectively communicate with all members of the Front Office to ensure coordination of efforts and efficiency
Coordinate the Director's calendar, schedule and travel arrangements; Make sure the Director is fully prepared for each meeting/presentation/event
Maintain a strong overview of the Department’s work program, ensuring timely delivery of tasks/actions needed by the Director and the management team. Help ensure that the Director action list is consistently current
Provide quality control by monitoring documents for accuracy, ensuring adherence to unit and Bank guidelines and procedures, and assisting in editing, formatting, and production of documents and correspondence
File, retrieve and track information for the Director's office
Manage special departmental projects and other ad hoc duties as assigned by the Director toward the attainment of departmental goals
Act as a liaison for the Director with external clients, Department's management team, HQ colleagues, including senior management, other Directors, and Executive Directors - handling sensitive matters with finesse and discretion.
Proactively handle incoming emails. Delegating these to the relevant staff members and following up to make sure that they are handled on time. Independently prepare answers to queries
Follow up to ensure that management decisions and assignments are properly carried out

Selection Criteria

Bachelor's Degree with minimum 5 years of relevant experience
Advanced knowledge of office productivity tools (including MS Office, Excel, PowerPoint, Outlook)
Excellent communication skills – written and oral
Demonstrated maturity, discretion and good judgement, absolute integrity in handling confidential information
Outstanding interpersonal skills and the ability to interact effectively with a range of contacts both internal and external.
Ability to influence others, excellent team building, collaboration and partnering skills. Demonstrated ability to coach and mentor support staff is an advantage
Highly developed personal integrity, strong values and personal ethics, role modeling tact and discretion
Passion, drive and commitment to the World Bank's development agenda and mission and ability to inspire
Business level French is mandatory.
Ability to handle complexity and ambiguity, to prioritize and multitask and to handle a diverse range of situations with tact and diplomacy
Proven ability to work effectively in a team oriented, multi-cultural environment, and function as an effective team member in various groups
High degree of resourcefulness with the ability to anticipate and solve problems and demonstrated willingness to go the extra mile