Secretary Job in Lagos at The Unicaribbean Business School Nigeria, September 2014
The Unicaribbean Business School Nigeria is an institute of business
management, computer studies and short courses programs. The School is
located in Nigeria and established to promote good education in Nigeria,
and globally.
The mission of the UniCaribbean Business School is to
produce world class leaders equipped to shape the economic development
of the Nigeria and the entire globe.
UBS is recruiting to fill the position of:
Job Title: Secretary
Location: Lagos
Responsibilities
- A
secretary will have to take notes and dictation from the boss for
drafting the correspondence or executing the work. She can either record
the dictation and transcribe it later or write it down.
- Organizing fun employee
engagement activities and events for the department is not a secretary's
core activity, but it can definitely help in honing her leadership
prowess.
- It is the duty of the secretary to maintain the
archives of documents and paperwork regarding foreign delegation visits,
customer visits, inaugurations, new product launches, activities,
events, etc.
- A secretary has to ensure timely and accurate
delivery, and pick up of important office material. Items to be
couriered should be sent on time, tracked and followed up for efficient
delivery.
- A secretary also undertakes the responsibility of
maintaining guest relations. Welcomes the visitors and makes them
comfortable by offering refreshments. Might also require to book dinner
reservations or accommodation for the guests.
- It is the duty of the secretary to manage and renew memberships to various business forums, institutes, societies, etc.
- Keeps
a tab on the available stock of office supplies, stationery, office
equipment, etc. and makes arrangement for placing a new order.
- A
secretary will have to write, edit and disseminate information through
presentations, spreadsheets, letters, mails, minutes of the meetings,
memos, itineraries, etc.
- A secretary has to schedule, organize
meetings and maintain a record of the agenda, minutes and maintain a
follow-up of the tasks.
- Will
have to keep a record of appointments and ensure that each one is
conducted smoothly and on time. Follow up for attendance, venue booking,
arranging notepads, pencils, water bottles, glasses, etc. are also the
duties of a secretary.
- Handling difficult situations without
any assistance is one of the prime duties of a secretary. A secretary
might face managerial or administration problems; she has to sort them
out on her own without the interference of the senior management.
- One
of the prime duties of a secretary is to arrange for the travel and
boarding requirements of the boss or staff. This needs to be done
flawlessly and meticulously especially when foreign travel and hotel
bookings are involved. A minute-to-minute itinerary should be prepared
for the convenience of the travelers.
- The secretary has to carry out general office administration duties from time to time.
Requirement
- Degree qualification with relevant experience
How to ApplyInterested and qualified candidates should send their application letter, credentials and CV by hand or posting to:
24, Agbarho Street,
Off Lagos road, Ikorodu,
Lagos, Nigeria.
Application Deadline 16th September, 2014.