Secretary Job in Ibadan, Oyo State at Vicmart Enterprises Limited

Vicmart Enterprises Limited - We are an indigenous firm involved in the marketing and sales of FMCG (fast moving consumer goods) and other allied products to meet the needs of our customers. Vicmart Enterprises Limited is recruiting to fill the position of: Job Title: Secretary Location: Ibadan, Oyo Job Description

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with company procedures.
• Prepare and mail checks.
• Provide services to customers, such as order placement and account information.
• Supervise other clerical staff, and provide training and orientation to new staff.
• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
• Make copies of correspondence and other printed material.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Schedule and confirm appointments for clients, customers, or supervisors.
• Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
• Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Locate and attach appropriate files to incoming correspondence requiring replies.
• Mail newsletters, promotional material, and other information.
• Maintain scheduling and event calendars.
• Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
• Order and dispense supplies.
• Conduct searches to find needed information, using such sources as the Internet.
• Coordinate conferences and meetings.
• Establish work procedures and schedules, and keep track of the daily work of clerical staff.
• Manage projects, and contribute to committee and team work.

• National Diploma in Secretarial Studies or related discipline.
• Candidates residing only in Ibadan should apply or candidates willing to reloctate