Roving Procurement Officer Job in an International Development Organization (NERI Nigeria)
An International Development Organization is seeking applications from qualified Nigerian nationals for the following
Job Title: Roving Procurement Officer
Position Summary:
The Roving Procurement Officer
will support the procurement of goods and services required for a busy
international development office under the project task order.
S/He will
be responsible for
(1) ensuring that procurements and logistics
operations are carried out strictly in accordance with the IDO policies,
regulations and local law;
(2) maintaining the complete documentation
and filing system for all procurement including the proposal, evaluation
reports, negotiation memorandums, award documents, relevant
correspondence etc.;
(3) serving as the point person related to any
procurement of goods and services for the program either for direct use
under the project task order, or as part of the in-kind grant of Direct
Distribution of Goods and Services (DDGS) activity; and
(4)
coordinating procurement actions with the program’s technical lead in
order to ensure timely and satisfactory delivery of goods and services.
This position will be based at the head office, located in Abuja, with
program activities and expected to be carried out in the North Eastern
states. Travel is expected.
Reporting & Supervision:
The Roving Procurement Officer reports to the Operations Manager.
Primary Responsibilities:
Primary responsibilities include but are not limited to the following:
- Ensure that the procurement process strictly follows the International Development Organization rules and regulations.
- Maintain a file system
for procurements to allow for efficient documentation and process audits
and maintain the privacy of grantees and vendors.
- Process procurements according to rules and regulations.
- Maintain strict control of budgets, and financial expenditures.
- Coordinate
delivery logistics with program team and/or grantees to obtain the
required permits including, such as delivery receipts.
- Coordinate
transportation, permits, authorizations, insurance, loading and
unloading of goods/materials, and financial allocation of related
expenses under grants.
- Prepare
requests for quotations, negotiate, conduct analysis, and recommend
vendors for delivery of goods and materials to grantees.
- Communicate
all delivery schedules corresponding to grant and operations
procurements, including the projection of related expenses.
- Verify deliveries are complete and timely.
- Maintain files, including: proposal, evaluation, award
documents, official contracts and correspondence of all procurements,
following policy and local law.
- Assist
with preparation of Terms of Reference and/or technical specifications
for materials, goods, and services, for contracts, acquisitions, and
procurements, in collaboration with the program team. Ensure
presentation of sufficient selection that meets requirements of quality
assurance, delivery, and transparency.
- Work with vendors of goods and services to ensure quality.
- Assist
with invitations to potential vendors to compete offers for the
purchase of goods or services including under grants, either through
direct, bid invitation, or other mechanism that ensures high standards
of transparency.
- Participate
in evaluation committees for proposals submitted by the various
vendors, according to the solicited terms of reference and regulations.
- Perform other tasks, as assigned.
Qualifications:
- University degree in related field is required.
- Minimum of 5 years of relevant work experience.
- Experience working in IDO funded programs
- Strong knowledge of donor procurement rules and regulations.
- Ability to work under pressure and efficiently handle multiple tasks
- Ability to work under own initiative or as a part of a team
- Experience of working in a conflict environment is a plus.
- Fluency in oral and written English is required.
- Fluency in one or more of the local state languages in the North Eastern part of Nigeria is required
- Demonstrated ability to solve challenging and complicated logistical issues.
- Experience with budgeting and cost analysis.
- Strong ability to use and develop management and tracking systems.
- Strong communication skills.
- Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
How to Apply
Interested applicants for this position MUST submit the following documents by 23rd December, 2015:
- A current resume or curriculum vitae (CV) listing all job responsibilities AND
- A cover letter.
Please reference the job title and location on the cover letter and resume or CV.
Alternatively, Please Submit Applications to:
PO Box # 20350ATTN: Human Resources OfficeAbuja FCT, Nigeria.
Only short-listed candidates will be contacted.
(You can send the email yourself or use the Apply Now button below to send your application to the Recruiter)