Recruitment at United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)

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UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort. We are recruiting to fill the position below:     Job Title: Driver Job ID: 11873 Location: Maiduguri, Borno, Yola, Adamawa, Damaturu Grade: G2 Contract Duration: 1 Year with possibility for extension Vacancy Type: FTA Local Background

• Under the guidance and direct supervision of the Head of Sub-Office, the Driver provides reliable and safe driving services ensuring high accuracy of work.
• The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
• The Driver provides driving services to the UNOCHA staff in Nigeria, Consultants and Experts and UN staff on mission.

Duties and Responsibilities Summary of Key Functions:

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies

Detailed Functions:

• Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
• Ensure that the assigned vehicle is wash and clean.
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, first aid kit, and necessary spare parts.
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.
• Ensure insurance cover of assigned vehicle is valid.

Impact of Results:

• The key results have an impact on the accurate, safe and timely execution of the OCHA transport services.

Competencies Operational Effectiveness:

• Ability to perform a variety of repetitive and routine tasks and duties
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Ability to operate and maintain variety of computerized business machines and office equipment to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repairs.
• Demonstrates excellent knowledge of protocol
• Demonstrates excellent knowledge of security issues

Managing Data:

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records data, demonstrating attention to detail and identifying and correcting errors on own initiative.
• Transmits file data: creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and or /identifies patterns which support the work of others.

Managing Documents, Correspondences and Reports:

• Creates edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software.
• Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing and Multi-tasking:

• Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
• Promoting learning and knowledge management/sharing is the responsibility of each staff member

Required Skills and Experience Education:

• Secondary Education. Valid Driver’s license.

Experience:

• 2 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.

Language Requirements:

• Fluency in English is required, good knowledge of local Nigerian language is desirable.

      Job Title: National Finance Officer Job ID: 11894 Location: Maiduguri Grade: NOB Contract Duration: 1 Year with possibility for extension Organizational Context:

• OCHA has recently established a Common Humanitarian Fund (CHF) in Nigeria and is recruiting the staff necessary to run the Humanitarian Financing Unit which will act, within OCHA, as the CHF’s Secretariat. Given the potential for natural disaster and the ongoing country conflict, it is of utmost importance that the current staffing gaps are filled in order to support CHF funding requirements to humanitarian operators in-country. Expectations by stakeholders of the CHF funding in terms of timelines and institutional capacity are high.
• The NHAO is expected to help strengthen OCHA’s humanitarian financing, programmatic and reporting quality and follow-up, and support the HFU’s senior management in the same. Main duties will include supporting the correct running of the Grant Management System-based allocation and reporting timelines, sensitization and awareness-raising among NGOs and Participating United Nations Organizations of them CHF’s work, and supporting reporting and monitoring activities, or other functions as required.

Duties and Responsibilities Under the overall guidance of the OCHA Head of Office and under the direct supervision of the Pool Fund Manager, the incumbent will be expected to be able to perform the following, prioritized according to operational requirements: Summary of key functions:

• Financial Review
• Financial Management
• Administration

Financial Review:

• Facilitate the review and revision process of project proposals in consultation with cluster leads and other technical partners and advise organizations on recommended revisions, assisting them in revision drafting if required;
• Support the Fund Manager in the review of grant agreements and supporting documents to ensure accuracy, consistency, reasonableness and compliance with the United Nations Financial Regulations and Rules (UNFRR) and the Country-Based Pooled Funds (CBPF) Guidelines;
• Review project budgets to determine “normal costs and variations” in project expenditure areas to be determined;
• Support the Fund Manager in the review of budget amendments, reprogramming or No-Cost Extension requests;
• Conduct market cost survey for items commonly purchased under CHF projects and maintain a database to support cost effectiveness analysis of proposals to CHF;
• Reconcile advisory reports from HQ with CHF records on project performance status and financial statements;
• Communicate concerns about proposals, project documents, or implementing partners to the relevant HFU manager;
• Assist in the preparation of financial analyses for the CHF Annual Reports and other progress or ad-hoc reports;
• Support the Fund Manager in drafting budgets for services to be contracted to outside entities.

Financial Management:

• Conduct partner sensitization on CHF procedures and guidelines for accessing grants, as well as regarding compliance with the United Nations Financial Regulations and Rules (UNFRR) and the Guidelines for Country-Based Pooled Funds (CBPF) through participation in meetings and workshops;
• Support preparation of paperwork related to Humanitarian Coordinator project approval and disbursement actions (Fund Transfer Requests, agreements, MoU, etc.);
• Support preparation of and execution of transfer agreements to be signed by NGO and HC, following up on requests to the HFU to arrange for fund transfers to partners and notifies payees of status of payments;
• Assist HFU staff and CHF stakeholders regarding queries on payment and deposit-related issues;
• Track, collect and review financial reports from CHF partners to ensure accuracy and compliance with CHF guidelines and provides feedback to partner as necessary;
• Assist in tracking project spending and ensure that future payments are approved based on satisfactory financial reporting and justification of previous advances;
• Support the preparation and take part in periodic financial spot-check visits to partner offices, in line with operational modalities and guidelines;
• Participate in drafting financial spot-check monitoring reports and recommendations to partners following visits to partners;
• Support the Fund Manager in the conduct of project audits with partners, helping facilitate audit visits, reviewing audit reports, keeping records of partner performance, providing feedback to partner and supporting the process of recovery of funds if necessary.

Administration:

• Support the Fund Manager in liaising with companies carrying out contractual services on behalf of the HFU, and provide support and information as and when required;
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program budgets and the CHF in general;
• Act as interpreter/translator in English, Hausa and Kanori, as required.
• Prepare documentation and reports for country-level coordination forums.
• Perform other duties as required.

Work implies frequent interaction with the following:

• Senior HAOs and Fund Manager
• National and International HAOs
• National and International NGOs
• United Nations Agencies, Funds and Programs
• CHF contracted entities providing capacity assessment, monitoring and audit services
• Provincial authorities

Impact of Results:

• Develop well-reasoned, innovative suggestions and approaches to problem resolution in dealing with complex financial/budget issues.
• Assist in the management of funding programming projects and partners, ensuring timely delivery of outputs.
• Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian financing and monitoring.

Competencies Professionalism:

• Ability to apply financial rules, regulations and procedures in the UN environment.
• Ability to maintain accurate records, review and interpret a wide variety of data.
• Ability to identify and resolve data discrepancies and operational problems.
• Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; remains calm in stressful situations.

Proven Analytical Skills:

• Ability to conduct independent research and analysis, identify issues, and recommend appropriate solutions.
• Ability to relate humanitarian affairs issues and perspectives, including gender issues, to political economic, social and human rights programs.
• Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. armed conflict, civil strife, natural disasters and human misery).

Judgment and Decision-making:

• Apply sound judgment to resolve a range of issues/problems. Will abide by security guidelines.

Technological Awareness:

• Solid computer skills, including proficiency in word processing, spreadsheet applications, and relevant software packages, including e-mail.

Communication:

• Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making and defending recommendations.

Accountability:

• Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Required Skills and Experience Education:

• Master’s Degree preferably in Business Management, Accounting, Economics or related field is required.

Experience:

• 2 years of relevant experience in finance and accounting/administration, crisis/emergency program management or other related area, preferably with at least two years with a UN organization or an NGO.
• Very good analytical and writing skills are required, as is experience with project budgeting and proposal writing.
• Experience with auditing and/or financial review of partners an advantage.

Language Requirements:

• Professional fluency in oral and written English and Hausa and/or Kanori is required. Candidates will be tested on their linguistic ability.

      Job Title: ICT Associate Job ID: 11890 Location: Maiduguri, Borno Grade: G7 Vacancy Type: FTA Local Contract Duration: 1 Year with possibility for extension Organizational Context

• Under the guidance and direct supervision of the Administrative Officer or ICT Analyst, the ICT Support Associate provides ensures the execution of ICT services in the Maiduguri Office and the sub-offices in Borno state. implements ICT management systems and strategies, provides daily technical support to users of information management tools and technology infrastructure.
• The incumbent is responsible for review and advice on the use of new technologies that will enhance the office productivity.  The ICT Support Associate promotes a client-oriented approach.
• The ICT Support Associate supervises ICT support to staff and works in close collaboration with the OCHA ICT Analyst in Abuja and OCHA HQs staff for resolving complex ICT-related issues and the procurement of the ICT/communication equipment.

Duties and Responsibilities Summary of Key Functions:

• Implementation of ICT strategies and introduction/implementation of new technologies
• Effective functioning of the CO hardware and software packages
• Networks administration
• Provision of web management services
• Provision of administrative support
• Facilitation of knowledge building and knowledge sharing

Ensures effective functioning of the office hardware and software packages focusing on the achievement of the following results:

• Provision of advice on maintenance of equipment and acquisition of hardware supplies, making routine repairs and change of hardware electronic components.
• Supervision of the implementation of corporate OCHA systems.
• Development of new software packages for high impact results (e.g. office management system, electronic registry, etc) as required

Ensures efficient networks administration focusing on achievement of the followingresults:

• Operation of network utility procedures defining network users and security attributes establishing directories, menus and drive-mappings, configuring network printers and providing user access. Ensure that the OCHA desktop and network resources are protected from malicious virus attacks and deploy countermeasures in the event of the attacks
• Trouble-shooting and monitoring of network problems.
• Response to user needs and questions regarding network access.
• Maintenance of up-to-date parameters of information for the network clients and electronic mail.
• Implementation of backup and restoration procedures for local drives. Maintenance of backup logs. Organization of off-site storage of backups.
• Maintenance of measures in place for business continuity and disaster recover processes and procedures including backup and restoration of both server and local storage facilities.
• Timely LAN Infrastructure and Internet connectivity upgrade to meet OCHA requirements.

Impact of Results

• The key results have an impact on the overall efficiency of the Office including improved business results and client services. Forward-looking ICT management has an impact on the organization of office management, knowledge sharing, and information provision.

Competencies Building Strategic Partnerships:

• Maintaining information and databases
• Analyzes general information and selects materials in support of partnership building initiatives

Promoting Organizational Learning and Knowledge Sharing:

• Basic research and analysis
• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches

Job Knowledge/Technical Expertise:

• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Identifies new and better approaches to work processes and incorporates same in own work
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments

Promoting Organizational Change and Development:

• Presentation of information on best practices in organizational change
• Demonstrates ability to identify problems and proposes solutions

Design and Implementation of Management Systems:

• Data gathering and implementation of management systems
• Uses information/databases/other management systems

Client Orientation:

• Maintains effective client relationships
• Reports to internal and external clients in a timely and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
• Responds to client needs promptly

Promoting Accountability and Results-Based Management:

• Gathering and disseminating information
• Gathers and disseminates information on best practice in accountability and results-based management systems

Core Competencies:

• Demonstrating/safeguarding ethics and integrity
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience Education:

• Secondary Education.  University Degree in Computer Science desirable, but it is not a requirement. Cisco Certified Network Engineer (CCNE) and Microsoft Certified Systems Engineer (MCSE) or Microsoft Certified Professional (MCP) required.
• If certification is not available at the time of recruitment, it should be obtained within 6 months.

Experience:

• 7 years of working experience in network administration and use of hardware/software, telecommunications facilities, knowledge of database packages, experience in web design.

Language Requirements:

• Fluency in the UN and national language of the duty station.

    Job Title: Programme Officer Location: Maiduguri, Borno Organizational Context

• OCHA has recently established a Common Humanitarian Fund (CHF) in Nigeria and is recruiting the staff necessary to run the Humanitarian Financing Unit which will act, within OCHA, as the CHF’s Secretariat.  Given the potential for natural disaster and the ongoing country conflict, it is of utmost importance that the current staffing gaps are filled in order to support CHF funding requirements to humanitarian operators in-country. Expectations by stakeholders of the CHF funding in terms of timelines and institutional capacity are high.
• This post is located in the Humanitarian Financing Unit (HFU) of the Country – Based Pooled Fund in the Office for the Coordination of Humanitarian Affairs in Nigeria. The post is based in Maiduguri, with possible travel to field locations such as Abuja and Yobe State.
• The incumbent reports to the Head of Office through the Pooled Fund Manager and works closely with the Field Coordination, Public Information and the Information Management Units.

Duties

• This post is located in the Humanitarian Financing Unit (HFU) of the Country - Based Pooled Fund in the Office for the Coordination of Humanitarian Affairs in Nigeria. The post is based in Maiduguri, with possible travel to field locations such as Abuja and Yobe State. The incumbent reports to the Head of Office through the Pooled Fund Manager and works closely with the Field Coordination, Public Information and the Information Management Units.

Responsibilities

• Support the work of the HFU throughout the project cycle, assisting in the coordination with relevant counterparts in line with the Fund’s Terms of Reference (ToR) and allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads; humanitarian organizations; and relevant OCHA HQ and field offices).
• Assist with the initial screening of project proposals and give guidance to implementing partners to ensure that their submissions are in line with priorities and in compliance with standards before they are presented for review to the Advisory Board.
• Ensure that partners are informed and give them general guidance and support throughout the project cycle on issues of compliance with technical guidelines, administrative and financial rules and regulations, reporting times and/or any programming changes or extensions that may be required for the successful implementation of projects.
• Maintain systematic track of the Fund’s overall operational performance, particularly focusing on the duration and timeliness of each step/stage of the project cycle, and keep the Fund Manager and Head of Office appraised of key trends and/or individual cases to facilitate evidence-based decision - making and actions.
• Assist the HFU by keeping systematic and readily available electronic and physical files for all projects funded by the NHF, as well as other key documentation and correspondence related with the operation of the Fund. Support (and accompany if required) the Fund Manager and/or the Monitoring and Reporting Officer in the logistic and substantive preparation of field missions, conferences, meetings and NHF related events.
• Work closely with the Information Section and the IMU unit in the production of info graphs, reports, briefing packs and any other publications.
• Perform other duties as required by the Fund Manager and the Head of Office.

Work implies frequent interaction with the following:

• Senior HAOs and Fund Manager
• National and International HAOs
• National and International NGOs
• United Nations Agencies, Funds and Programs
• CHF contracted entities providing capacity assessment, monitoring and audit services
• Provincial authorities

Impact of Results:

• Develop well-reasoned, innovative suggestions and approaches to problem resolution in dealing with complex financial/budget issues. Assist in the management of funding programming projects and partners, ensuring timely delivery of outputs.
• Help meet organizational objectives and provide sound analytical inputs and advice with respect to coordination of humanitarian financing and monitoring.

Competencies Professionalism:

• Ability to apply financial rules, regulations and procedures in the UN environment. Ability to maintain accurate records, review and interpret a wide variety of data.
• Ability to identify and resolve data discrepancies and operational problems.
• Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; remains calm in stressful situations.
• Proven analytical skills: ability to conduct independent research and analysis, identify issues, and recommend appropriate solutions.
• Ability to relate humanitarian affairs issues and perspectives, including gender issues, to political economic, social and human rights programs.
• Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. armed conflict, civil strife, natural disasters and human misery).

Judgment and Decision-making:

•  Apply sound judgment to resolve a range of issues/problems. Will abide by security guidelines.

Technological Awareness:

•  Solid computer skills, including proficiency in word processing, spreadsheet applications, and relevant software packages, including e-mail.

Communication:

•  Proven ability to write in a clear and concise manner and to communicate effectively, including ability to prepare reports and conduct presentations, articulating options concisely, conveying maximum information, making and defending recommendations.

Accountability

• Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Required Skills and Experience Education & Work Experience:

• University Degree (Master's) in Political and Economic Sciences, Sociology, Law, International Relations, or related field. Background in international affairs or development with two to three years’ relevant experience.
• 2 years of relevant Experience in project management and budget management. UN or NGO experience required. Excellent inter-personal and communication skills. Proven experience on report writing in English. Excellent computer literacy and skills (word, excel, lotus notes, data bases and internet). Availability for travel in country. Ability to work with moderate supervision, with efficiency, competence and integrity with people of different national backgrounds. Willingness to work under pressure in an international, multicultural office.

Language Requirements:

• Professional fluency in oral and written English and Hausa and/or Kanori is required.  Candidates will be tested on their linguistic ability.

  How to Apply Interested and qualified candidates should: Click here to apply   Application Deadline: 13th September, 2017.

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