Recruitment for a Resourcing Officer at Action Against Hunger

⏲ Mar 28, 2019, 11:17 AM
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy. We are recruiting to fill the position of: Job Title: Resourcing Officer Location: Damaturu, Yobe Department: Human Resources Job Type: Full Time Start date: May 2019 Direct Line Manager: HR Manager Objective 1

Oversee the base recruitment process

Tasks & Responsibilities:

Ensure that all steps of the recruitment process are followed accordingly at the base level.
Liaise with managers to initiate recruitment and ensure proper approval by HR and Finance.
Participate in interviews as necessary.
Participate in reviewing written technical test and interview grids for all existing positions.
Update Base recruitment tracking database and submit to HR Manager on a weekly basis.
Send offer letters and ensure signing of employment contracts and all other employee-related letters for all national employees including collection and maintenance of new starter’s documents.
Manage the posting, advertising and circulation of vacancies and the screening of received applications at the base level.
Liaise with managers for technical shortlist and to define the interview panel.
Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed.

Objective 2

HR Administration

Tasks & Responsibilities:

Provide administrative support to Action Against Hunger HR team.
Ensuring the effectiveness of AAH recruitment policy and participate in other HR related projects.
Maintain and update Base Recruitment Tracker and Employment offer and Contract Tracker.
Liaise with the HR & Admin Officer in Damaturu to provide all information and documentation needed to ensure the timely processing of the monthly payroll.
Ensure consistency in the filing system of Base HR recruitment Documents.
Oversee the collation, maintenance, provide recruitment reports as agreed with the hiring manager and send to the HR Abuja team.

Objective 3

Other Recruitment

Tasks & Responsibilities:

Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
Research and recommend new sources for attracting and screening active candidate.
Work in accordance with agreed timescales to reduce time to hire figures and retain the best candidates.
Communicate with managers and employees regularly to establish rapport, gauge morale and source new candidates’ leads.
Ensure the maintenance of Action Against Hunger recruitment module and all candidates receive timely communication and feedback.
Ensure job description is in line with mission staffing requirements.

Internal & External Relationships Internal:

Resourcing Assistant: Line management, exchange of information, reporting, collaboration, coordination.
Logistics and Finance Departments: collaboration, coordination, and exchange of information.
Abuja and field-based HR team: collaboration, coordination, and exchange of information.
HR Manager: Line manager, exchange of information, reporting, collaboration and coordination

External:

Job applicants and inquiries

Requirements

Bachelor's degree in fields related to HR, Administration and Management and a minimum of 2 years of experience in a similar position.
Able to maintain confidentiality.
Capacity for analysis, synthesis and reporting of large amounts of information
Previous experience working for INGOs an asset, particularly health-related INGOs
Fluency in one or more National/regional languages an asset
Understanding of national labor law and employment norms/practices
Experience working in HR and/or administrative support positions.
Excellent verbal and written communication skills
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook)
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently