Recruitment at Agency for Technical Cooperation and Development (ACTED)

---

Agency for Technical Cooperation and Development (ACTED) -  Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. We are recruiting to fill the position below:     Job Title: Cashier/Compliance Assistant Location: Monguno, Borno Job Summary

• In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Monguno to respond to the humanitarian needs. ACTED is therefore looking for a Cashier/Compliance Assistant to support its mission in Monguno.

About the job In order to ensure a proper cash flow system within mission, the cashier will take care of ACTED physical cash release and documentation of physical cash flow. Your main duties and responsibilities will be:

• Respect and follow-up of ACTED financial procedures
• Dealing with cash transfers and cash exchanges
• Petty cash management
• Cash flow follow-up (PRATIC)
• Follow up of FLAT document for compliance and transparency of ACTED procedures

General Responsibilities

• Respect and follow-up of ACTED financial procedures
• Dealing with cash transfers and cash exchanges
• Petty cash management
• Cash flow follow-up (PRATIC)
• Follow up of FLAT document for compliance and transparency of ACTED procedures;
• Every day: ensure of having daily exchange rates of currency
• Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook
• Payment: make payments for all items and services which have been approved by the CR
• Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond
• Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook
• Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area
• At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the Cashier and CFM;
• Vouchers: quality of vouchers should be checked by the Cashier – Admin Assistant at the end of each month
• Cashbook & SAGA: cashbook and SAGA should be checked before closing the accounting month
• Advances: ensure the clearance of all advances for the staff before paying the salary
• Release international staff per diem/food allowances after the monthly attendance sheet signed by staff and approved by CFM or CR;
• Follow-up of the Compliance process at base level by ensuring the regular (fortnightly) transfer of the project(s) Compliance documentation to the capital office
• At the end of the project, ensure the centralization of all Compliance folders at the Capital Office
• Facilitate the country Compliance review process once the project has been terminated or completed and ensure the accurate documentation of costs/expenses allocations within the documentation;
• Submit the completed Compliance folder (final version) to the HQ once the Compliance review process has been completed and ensure that the duplicate Compliance folder is securely archived.
• Update and send the MCR (Monthly Compliance Report) to capital office;
• Provide timely supplementary quality control of the Compliance documentation by checking the accuracy and consistency of the information between the related documents and report discrepancies immediately to the department concerned for corrective action
• Facilitate and report compliance of all audit recommendations/action plans under the authority of the Country Representative and Country Finance Manager and provide accurate feedback immediately
• Comply with the Audit Department Code of conduct.

About you

• All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following:

Essential:

• An understanding of humanitarian/civil society issues in the country and the region.
• 1-2 years working experience, in the field of business is require
• University degree or advanced training/ course in Banking and Finance, Accounting, Business Administration, Sociology, Social Work, International Affairs, Humanitarian or related field
• Fluency in written and spoken English. Fluency in local spoken languages.
• Experience with the use of Microsoft Office Package

Desirable:

• Previous working experience with humanitarian agencies
• Experience working with displaced populations.

We offer

• Contract length: 3 Months with possibility of extension
• Level: E2-1 (national contract)
• Start date: As soon as possible Desirable

  How to Apply Interested and qualified candidates should: Click here to apply     Job Title: Logistics Assistant Location: Borno About the Job

• The Logistics Assistant is responsible to facilitate the operations in Monguno through facilitation of procurements as well as the oversight of transport planning, asset management and stock management of ACTED.

Procurements:

• To receive Order form - cross check the items and ensure the OF filled with clear descriptions, delivery timeline, delivery location as well as the budget has validated by Finance;
• To spot gaps in the setup of the Office/ GH of the base and start procurements in consolidation with Base Manager
• To conduct all procurements under Scenario A to C of Logistic Manual;
• To ensure to respect ACTED procurement procedures for each purchase
• To find and Prepare the list of successful suppliers in Monguno Base
• To ensure fair and transparent selection of suppliers in each procurement;
• To prepare procurement memo, contracts, purchase orders based on fair and transparent negotiation with suppliers/contractors;
• To follow with Finance and Logistic officer on bi-weekly basis (each Thursday afternoon) contract follow up (CFU) to ensure all procurement contracts under scenario (C) is registered and recorded;
• Follow up with office/GH cleaner/laundry man for any ad hoc purchases or services required for ACTED premises;
• Facilitate all procurements of running cost for the base

Delivery Follow up/ Stock Management:

• To ensure all procurement has been followed by delivery follow up (waybills, reception vouchers and packing list).
• To follow and ensure that the signed waybill, reception vouchers and packing list are collected after each delivery IMMEDIATELY.
• To attach and file each delivery forms (waybill, reception voucher and packing list) with each relevant purchase documents in designated folder.
• To ensure the received quantity in the waybill(s) corresponds with the purchase documents and Order Form (OF)
• Communicate and provide the purchase delivery documents with Finance for supplier’s payments;
• To keep the stock files updated and a neat and clean stock in Monguno

Filing:

• To create and update regularly the procurement folders for each ongoing programs based on purchase scenarios
• To create and or update the Order form follow up folders (open order form to be placed in this folder)
• To update the procurement folders regularly and ensure that all procurement documents are collected with high attention on transparency and ACTED FLAT guidelines
• FLAT Folder (logistic contributions):
• To provide all scenario “C” purchase documents original copies to (Finance Officer) as FLAT focal point immediately after signing the contract with selected supplier(s)
• To provide delivery documents for Scenario “C” (delivery follow ups, waybills, reception vouchers or packing list) for each delivered contract to FLAT focal point immediately after delivery completion;

Transport Management:

• To plan daily movements of the fleet in Monguno in order to facilitate good services to the program teams
• Make sure all cars are operational and in good and safe condition through daily checks and the organization of repairs
• Liaise with Fleet Assistant Maiduguri for operational planning of cars and drivers

Asset Management:

• To plan the utilization of ACTED assets
• To make sure all assets are in good condition and serviced regularly
• To keep the asset list updated

About You

• All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability
• Moreover, we also expect the following:

Essential:

• Good use of Microsoft Office.
• An understanding of humanitarian/civil society issues in the country and the region.
• 1-2 years working experience, in the field of Fleet Management/Logistics/Procurement is required
• University degree or advanced training/ course in Business Administration, Sociology, Social Work, international affairs, humanitarian or related field
• Fluency in written and spoken English. Fluency in local spoken languages.

Desirable:

• Previous working experience with humanitarian agencies
• Experience working with displaced populations.

We Offer

• Contract length: 3 Months possibility of extension
• Level: E1-1 (national contract)
• Start date: As soon as possible/Desirable

  How to Apply Interested and qualified candidates should: Click here to apply     Job Title: Protection Officer Location: Borno About the Job

• The Protection Officer will be responsible for providing legal awareness to target populations on the Process of Food Distribution as well assisting in the management of protection cases as identified
• In addition, this individual will be responsible for assisting the Food Distribution team in Borno to organize Food Distribution and to conduct beneficiary intake and Food Concern referrals.

Duties and Responsibilities Your main duties and responsibilities will be:

• Support the Protection Unit in ensuring that protection is mainstreamed into ACTED projects implemented Borno with international standards and relevant ACTED Standard Operating Procedures (SOPs).
• Keep Protection Unit appraised of gaps and problems in protection programming and issues for internal improvement, advocacy or take-up with other agencies.
• Where cases with protection and other service needs are identified, ensure timely referral, documentation and follow up, as per ACTED standards for referrals and data protection.
• Provide protection sensitization sessions to Community Leaders and Gate keepers, identified through ACTED Food Distribution activities.
• Assist the Protection Unit with establishing safe referral pathways with key stakeholders to refer protection cases to those partners.
• Assist in facilitating information assistance sessions on issues including Food right.
• Contribute and support effective monitoring, evaluation and learning processes and initiatives, ensure effective data and information management and contribute to regular reporting on protection and Food Distribution activities.
• Assist in the development and roll out of a livelihood referral in-take form to assess beneficiary profile, needs, and employment eligibility;
• Provide one-on-one support to community center beneficiaries to identify appropriate referral pathway.
• Create and maintain on going relation and communication with formal and informal authorities.
• Support the distribution team with communication and mobilization campaign.
• Support the beneficiary’s identification and registration campaign(s).
• Create and maintain relation and communication with representatives of the beneficiaries.
• Any other occasionally task required for the implementation of ACTED’s programs.

About You All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability. Moreover, we also expect the following: Essential Qualifications and Experience

• Completion of a University Degree in Business Administration, Law, Humanities, Arts or Social Sciences
• At least 1-3 years protection experience in a humanitarian and/or development sector;
• Experience working with local organizations and local communities;
• Understanding of socio-economic conditions and legal status of Nigerian Displaced populations is a must;
• Experience working on sensitive protection activities that require discretion and adherence to data protection protocols;
• Strong knowledge of protection related needs, services and challenges;
• Excellent written and verbal communication skills, ability to establish reports;
• Understanding of gender, protection and human rights.

Desired Knowledge and Skills:

• Extensive knowledge of Nigerian displacement context.
• Highly flexible, with the ability to use initiative.
• Ability to work in a multi-cultural environment.
• Commitment to humanitarian principles and values.
• Commitment to promoting gender equality.

We Offer

• Contract length: 3 Months
• Level: D2-1 (national contract)
• Start date: As soon as possible

How to Apply Interested and qualified candidates should: Click here to apply     Application process

• ACTED considers all applicants on the basis of merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
• Due to the large numbers of expected applicants ACTED will only inform shortlisted candidates. We apologise for the inconvenience. Only short-listed applicants will be invited for written test and oral interview.

  Application Deadline: 16th April, 2019.

---