Receptionist / Secretary / Cashier, AfCFTA at the African Union

⏲ Apr 21, 2022, 3:18 PM
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The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organisation of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Receptionist / Secretary / Cashier, AfCFTA

Requisition ID: 1161
Location: Accra, Ghana
Reports to: Directorate / Department
Directorate / Department : Administration and Human Resources Management
Division : Administration and Human Resources Management
Job Grade: GSA4
Contract Type: Regular

Purpose of Job

To provide secretarial and clerical support services to the assigned supervisor or Department for its effective functioning.

Main Functions

Provides support for the provision of logistical arrangements, activity implementation and provision of updates.
Provide support for cash flow management mainly in petty cash
Reception of guests, delegates and official
Liaises effectively with internal and external stakeholders.
Follow up meeting decisions and correspondence outcomes and ensure their implementation.
Prepares draft routine office communication and assist in compiling data and information for reporting purposes.
Contributes to the creation, improvement and maintenance of record and retrieval systems
Draft initial requests on provision and maintenance of office facilities and materials.
Prepares documents for meetings
Keeps diary of Director and informs him/her accordingly and timeously
Receives and maintains proper correspondence at the Directorate
Prompts action on correspondence and other routine matters
Maintains good computer file naming procedures.

Specific Responsibilities

Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
Keep equipment in use in good condition and report on defects for maintenance and other necessary action;
Provides day to day routine administrative supports to various work units of the assigned Department / Division / Units
Performs reception services where required
Reception of all official correspondences, newspapers and others and insure the right dispatching
Manage the cash flow and the petty cash and report to the Finance Directorae
Types and proof-read documents, reports, correspondences, messages, queries, as may be required by assigned supervisors;
Drafts responses to routine correspondences for the signature of the supervisors;
Receives guests/visitors/staff and provide them with basic information on relevant issues and procedures;
Maintains a proper filing and records management system for all incoming and outgoing correspondences and documents;
Answers and screens telephone calls/E-mail messages and ensure follow up with supervisors and partners;
Keeps an up to date diary of appointments for supervisors and other senior staff of the division;
Performs any other relevant duty/responsibility assigned.

Academic Requirements and Relevant Experience

Diploma in Administrative Services, accounting Office Management, Secretarial and Clerical related studies with 3 years of relevant experience in Public Sector or international organization
A Bachelor’s Degree in Administrative Services, Office Management, Secretarial and Clerical related studies with 2 years’ relevant experience in any Public Sector or international organization;
Typing Speed: 50 words per minutes.

Required Skills:

Computer skills, including excellent word processing, proficiency with e-mail and internet applications experience in using programmes such as MS Word, Excel and Power Point
Planning and organizational skills
Interpersonal skills
Communication ability both orally and in writing
Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic) and fluency in another AU language(s) is an added advantage.

Leadership Competencies:

Developing Others
Flexibility
Risk Awareness and Compliance.

Core Competencies:

Teamwork and Collaboration
Accountability awareness and Compliance
Learning Orientation
Communicating Clearly.

Functional Competencies:

Trouble shooting
Job Knowledge Sharing
Task Focused
Continuous Improvement Awareness.

Languages:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Tenure of Appointment
The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of US$ 12,834.00 (GSA4 Step1) per annum plus other related entitlements e.g. Post adjustment ( 57% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

How to Apply
Interested and qualified candidates should:
Click here to apply

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