Recent Job Vacancies at United Nations Office for the Coordination of Humanitarian Affairs, 29th April, 2019

---

UNOCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response effort. We are recruiting to fill the position below:     Job Title: Humanitarian Affairs Officer Job ID: 23062 Location: Abuja, Nigeria Practice Area - Job Family: Management - ADVOCACY, Management - COORDINATION, Management - HUMANITARIAN AFFAIRS Grade: NOC Vacancy Type: FTA Local Posting Type: Common System Contract Duration: 1 Year with possibility for extension Background

• OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors to:
•  Alleviate human suffering in disasters and emergencies
• Advocate for the rights of people in need
• Promote preparedness and prevention
• Facilitate sustainable solutions.
• In December 1991, the General Assembly adopted Resolution 46/182 designed to strengthen the United Nation's response to both complex emergencies and natural disasters.  In addition, it aimed at improving the overall effectiveness of the UN's humanitarian operations in the field.

Duties and Responsibilities

• Under the guidance and direct supervision of the Coordination Unit Head, the SNHAO will ensure effective and efficient support on all activities related to Inter agency technical coordination and programmes while maintaining full confidentiality in all aspects of assignment, maintenance of procedures, management of information flow and follow up on deadlines and commitments.
• The SNHAO will work in close collaboration with the other units in OCHA Nigeria and support coordination with the humanitarian community (UN Agencies, government and partners) to ensure efficient flow of information, effective coordination, advocacy and reporting.

Summary of Key Functions

• Ensures effective and efficient program support for inter-agency technical coordination;
• Supports consolidation of inputs for key OCHA products and reports;
• Supports local coordination mechanisms through monitoring, analysis and reporting on key humanitarian developments, disaster relief/management or emergency situations in assigned locations.
• Participates in large, complex organizational and inter-agency projects; participates in mission planning and execution.
• Supports the National Emergency Management Agency (NEMA) and the State Emergency Management Agency (SEMA) to coordinate humanitarian assistance by identifying and setting up appropriate structures and organizing relevant inter-sector coordination meetings at local government level when required.
• Ensures close consultation and coordination with state and national authorities/partner
• Supports the coordination of inter-agency needs assessments and contingency planning in the event of immediate threats;
• Assists the preparation and implementation of the Humanitarian Programme Cycle (HPC) within the framework of the HNO and the HRP for Nigeria
• Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters.
• Build and maintain relationships with UN agencies, NGOs and governmental officials to ensure effective exchange and dissemination of information;
• Serves as the primary focal point on specific topics or policy-related issues; keeps abreast of latest developments, liaises with other humanitarian organizations, donors, etc., to ensures appropriate monitoring and reporting mechanisms; provides information and advice on a range of related issues.
• Identifies contacts in the media, government, private sector, donors, other agencies, civil society and other stakeholders in support of OCHA’s advocacy efforts;
• Any other assignments at the request of the Coordination Unit Head and/or colleagues;

Competencies Advocacy/Advancing a Policy-Oriented Agenda:

• Identifies and supports preparation of relevant information for advocacy for a variety of audiences
• Identifies contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for OCHA’s advocacy efforts.
• Results-Based Programme Development and Management:
• Contributes to collective results through provision of information
• Provides information and documentation on specific stages of projects/programme implementation
• Provides background information to identify opportunities for project development and helps drafting proposals
• Participates in the formulation of project proposals.

Building Strategic Partnerships:

• Analyzes general information and selects materials in support of partnership building initiatives
• Tracks and reports on resource mobilization
• Innovation and Marketing New Approaches:
• Documents and tracks innovative strategies/best practices/new approaches
• Tracks bottlenecks, problems and issues, and proposes solutions
• Responds positively to new approaches

Basic Research and Analysis:

• Researches best practices and poses new, more effective ways of doing things
• Documents innovative strategies and new approaches
• Identifies and communicates opportunities to promote learning and knowledge sharing
• Develops awareness of the various internal/external learning and knowledge-sharing resources

Job Knowledge/Technical Expertise

• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Fundamental knowledge of processes, methods and procedures
• Understands the main processes and methods of work regarding the position
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of Information Communication Technology (ICT) and good writing / reporting skills and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.
• Promoting learning and knowledge management/sharing are the responsibility of each staff member:

Core Competencies:

• Professionalism: Knowledge of a range of humanitarian assistance, emergency relief and related human rights issues, including approaches and techniques to address difficult problems. Capacity to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response.
• Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned area.
• Ability to work under extreme pressure, on occasion in a highly stressful environment; ability to provide guidance to new/junior staff; ability to provide advice to senior level officials. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Demonstrate corporate knowledge and sound judgment.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailor’s language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Acting as a team player and facilitating team work
• Creating synergies through self-control, sharing knowledge and encourage the learning of others.
• Professionalism: Knowledge of a range of humanitarian assistance, emergency relief and related human rights issues, including approaches and techniques to address difficult problems. Capacity to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response.
• Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned area.
• Ability to work under extreme pressure, on occasion in a highly stressful environment; ability to provide guidance to new/junior staff; ability to provide advice to senior level officials. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Demonstrate corporate knowledge and sound judgment.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailor’s language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Acting as a team player and facilitating team work
• Creating synergies through self-control, sharing knowledge and encourage the learning of others.

Required Skills and Experience

• Master's Degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences, Law or related field would be desirable, but it is not a requirement;
• A minimum of five years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related area is required.
• At least two years of work experience in the field within the context of humanitarian affairs is desirable. Relevant experience working in inter cluster coordination is desirable. Experience working on the Humanitarian Programme Cycle is desirable.
• Must be conversant with UN operational system;
• Excellent Information Communication and Technology (ICT) and Report Writing skills.;
• Knowledge of Information Management (IM);
• Ability to build networks and partnerships and capacity to work in a team;
• Demonstrates critical ability and sound judgment in the pursuit of requests to full completion;
• Balances meeting deadlines, while maintaining high professional standards and accuracy;
• Demonstrates the highest level of discretion a manner that promotes a positive working environment;
• Demonstrates understanding of the UN organizational structure and external partners for purposes of efficiently handling incoming queries and requests, and for collecting information and performing liaison functions;
• High fluency in English (both verbal and written) is essential; working knowledge of at least one other official UN language is an asset.

Interested and qualified candidates should:Click here to apply     Job Title: Senior Driver/Clerk Job ID: 23059 Location: Maiduguri, Nigeria Practice Area - Job Family: Management - CLERICAL, Management - LOGISTICS Grade: G3 Vacancy Type: FTA Local Posting Type: Common System Contract Duration: 1 Year with possibility for extension Background

• Under the guidance and supervision of the Administrative & Finance Analyst in Maiduguri and direct supervisor, the Admin and Logistics Associate, the Senior Driver provides reliable and safe driving services ensuring high accuracy of work.
• The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
• The Driver provides driving services to the operations and programme staff in the Country Office (CO), Consultants and Experts and UN staff on mission.
• The driver will lead the other drivers and be responsible for the fleet management.

Duties and Responsibilities Summary of Key Functions:

• Provision of reliable and secure driving services
• Proper use of vehicle
• Day-to-day maintenance of the assigned vehicle
• Availability of documents/ supplies
• Ensures provision of reliable and secure driving services by a) driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.
• Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts.
• Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Competencies Corporate Competencies:

• Demonstrates commitment to OCHA’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

• Knowledge Management and Learning:
• Shares knowledge and experience
• Provides helpful feedback and advice to others in the office

Development and Operational Effectiveness:

• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair
• Demonstrates excellent knowledge of protocol
• Demonstrates excellent knowledge of security issues

Leadership and Self-Management:

• Focuses on result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Remains calm, in control and good humored even under pressure
• Responds positively to critical feedback and differing points of views

Required Skills and Experience Education:

• Secondary Education. Valid Driver’s license.

Experience:

• 3 years' work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.

Language Requirements:

• Fluency in English, knowledge of
• Local language of the duty station.

Interested and qualified candidates should:Click here to apply     Job Title: Associate Development Coordination Officer, Data Management and Results Monitoring/Reporting Job ID: 23037 Location: Abuja Agency: Resident Coordinator Office Languages Desired: English Grade: NOB Practice Area - Job Family: Management - DATA Vacancy Type: FTA Local Contract Duration: 1 Year with possibility for extension Background

• With the 2030 Agenda for Sustainable Development at its core, and in response to the General Assembly resolution 71/243 on the quadrennial comprehensive policy review of operational activities for development of the United Nations system, the UN Secretary General’s report (December 2017) “Repositioning the United Nations development system to deliver on the 2030 Agenda: our promise for dignity, prosperity and peace on a healthy planet” puts forward a comprehensive proposal on further improvements to the resident coordinator system to ensure more coherent, accountable and effective support for the 2030 Agenda.
• This was further reinforced by General Assembly resolution 72/729 of 31 May 2018, which gave the Secretary-General the mandate to implement the repositioning.
• A reinvigorated resident coordinator system is at the centre of a repositioned United Nations development system, and while the system has been instrumental in driving coherence on the ground over the past four decades, it is now insufficiently robust to respond to the needs of the 2030 Agenda.
• The report stresses that resident coordinator offices will need to be adequately staffed to ensure sufficient substantive capacities to lead United Nations country teams.
• The core capacity will include expertise in coordination and strategic planning, economics, tailored policy support, results monitoring and evaluation, and strategic partnerships, plus a robust standing communications capacity within the United Nations country team, among others.
• This post is part of support to this new generation of resident coordinator office, with the new skillset and competencies required to deliver on the 2030 Agenda. The position is located in the United Nations Resident Coordination Office (RCO) in Nigeria.

Duties and Responsibilities Within delegated authority, the Associate Development Coordination Officer, Data Management and Results Monitoring/Reporting will be responsible of the following duties: Summary of Functions:

• Provides substantive support for the development and implementation of UN Country Team (UNCT) data and research strategies
• Assists in the development and expansion of strategic research and data partnerships
• Undertakes monitoring and reporting of UNCT results
• Supports knowledge management and capacity development

Description of Functions Provides substantive support for the development and implementation of the UNCT data and research strategies:

• Assists in the design and implementation of the UNCT’s data and research strategy, in alignment with the Country Common Analysis (CCA) and UN Development Assistance Framework (UNDAF);
• Undertakes empirical analysis, data mining and visualization, as assigned, to assist the Resident Coordinator (RC) and UNCT, including results groups, in developing reports and working papers on sustainable development topics;
• Compiles and analyses information on the latest developments of the use of new types of data sources and tools (e.g. big data) for sustainable development;
• Provides substantive and analytical support to RC/UNCT in preparing and positioning the UN to accelerate the achievement of the Sustainable Development Goals (SDGs) in the country, including the drafting of reports, as well as analytical and position papers;
• Contributes to UNCT research and development of data and research tools and methodologies at the country level;
• Keeps abreast of emerging development issues to optimize UNCT’s analytical capacity to respond to national priorities;
• Contributes substantively to the development and implementation of peer review and quality assurance mechanisms for UNCT’s research products;
• Administers UNINFO planning, monitoring and reporting system and contributes to the development of the One UN Country Results Report.

Assists in the development and expansion of strategic research and data partnerships, including with UN entities at regional and HQ level, government counterparts, research institutes, leading global thinkers on development, and civil society, among others:

• Supports the UN’s work with national data and statistical systems, facilitating engagement with national entities and data systems;
• Communicates and coordinates with existing partners and helps form new partnerships with UN agencies, academia, the private sector, and governmental agencies to further the use of data science for development.
• Communicates and coordinates with internal and external partners on data collection and project/research implementation;
• Supports the convening of key thinkers on sustainable development and 2030 Agenda to provide inputs on, advise and steer the UNCT’s research and data agenda.
• Assists in strengthening the UNCT’s partnerships with research institutions and similar entities across the UN system though concrete collaboration on areas of the 2030 agenda.

Undertakes monitoring and reporting of UNCT results under the UN Development Assistance Framework (UNDAF):

• Supports inter-agency efforts on results and progress monitoring and reporting on the UNDAF and Joint Programmes, particularly through UNINFO;
• Assists in preparing the UNDAF monitoring and evaluation (M&E) framework and reporting results at country, regional and global levels.
• Contributes to independent evaluations of UNDAFs as a key element of the UNDAF cycle, and other interagency work related to monitoring, evaluation and reporting;
• Serves as country focal point for country-level, regional and global M&E initiatives and networks.

Supports knowledge management and capacity development related to data and monitoring:

• Assists in the sharing of best practices within the UNCT and with UNCTs in the (sub)region and globally, based on a solid understanding of the incentives that people need to utilize knowledge.
• Advocates for knowledge sharing, inspiring others within the RCO and UNCT to contribute their expertise through internal and external platforms and tools, working closely with colleagues at the regional level to ensure usable knowledge is shared between and applied by UNCTs.
• Assists in the identification of good practices and lessons learned at the different levels of the UN System (national, regional and global) and share findings with HQ, Regional and country colleagues so that best practices benefit UN’s work;
• Contributes to the UNCT’s exchange of best practice, trends, knowledge and lessons learned with external partners.

Competencies:

• Professionalism: Knowledge and understanding of sustainable development theories, concepts and approaches. Ability to identify and develop sources for data collection.  Ability to undertake research, analyze data, make recommendations and write draft reports on sustainable development issues.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
• Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.
• Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education & Work Experience

• G-Bachelor's Level Degree - 4 year(s) experience, I-Master's Level Degree - 2 year(s) experience

Required Skills and Experience:

• Education: Advanced university degree (Master’s degree or equivalent degree) in business or public administration, information management, statistics, sustainable development, social sciences, education or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• Experience: A minimum of two years of progressively responsible experience in providing strategic support to research and data analysis, knowledge management or project/programme management in the context of development cooperation or related area is required.
• Language Requirements: Fluency in one of the working languages of the UN Secretariat, English or French, is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage.

Additional requirements:

• National Professional Officers are nationals of the country in which they are serving, and their functions must have a national context, i.e. functions that require national experience or knowledge of the national language, culture, institutions, and systems.

Interested and qualified candidates should:Click here to apply     Job Title: Local Security Associate Job ID: 23041 Location: Maiduguri, Borno Languages Desired: English Grade: G6 Practice Area - Job Family: Capacity Development - SECURITY Vacancy Type: FTA Local Contract Duration: 1 Year with possibility for extension Background

• Under the overall guidance and supervision of the OCHA Head of Office or the OCHA Country Security Focal Point, the Local Security Associate will assist in the implementation of security operations and all matters relating to the management of security for UN personnel in the country or in the region of assignment.

Duties and Responsibilities

• Assist in the implementation of security policies and procedures;
• Assist in supporting all matters pertaining to the safety and security of personnel, premises and assets;
• Providing (in coordination with DSS) security information and conduct security training for national staff and their dependents.
• Provide (in coordination with DSS).
• Assist in developing security contingency plans and the country security plan;
• Assist in the SRM process;
• Assist in preparing Security Risk Management Measures and RSMs and monitoring compliance;
• Assist in preparing contingency plans; and
• Assist in conducting security training for United Nations personnel and others as appropriate.

Summary of key functions

• Assists HoO/CSFP in collecting, updating and communicating information regarding the security situation in the country;
  • Assists in maintaining the Security Plan, including updating staff lists and warden lists;
  • Assist in preparing Security Risk Management Measures and RSMs and monitoring compliance;
  • Assists in reporting security incidents affecting UN personnel, offices and assets;
  • Organizes and delivers training courses on security awareness and preparedness, with particular focus on national staff;
  • Provides non-binding advice on residential and off-duty security to national staff
• Assists the Hoo/CSFP in collecting, updating and communicating information regarding the security situation in the country:
  • Liaises and coordinates, as appropriate, with the host government security organizations and/or personnel, including national and local provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
  • Helps to assess the security situation at the duty station and ensures adequate gathering and verification of security information that may be required for a proper analysis of the situation by the HoO/CSFP;
  • Communicates information on security to OCHA personnel, as required;
  • Maintains regular contacts with DSS and Security Focal Points of UN agencies.
•  Assists in maintaining the Security Plan, including updating staff lists:
  • Helps in the preparation and review of the OCHA Security Plan;
  • Supports actions during the implementation of the Security Plan, as required.
• Assists in reporting security incidents affecting OCHA personnel, offices and assets, and assists in the preparation of security reports, such as the Security Incident Report.
• Provides support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned or recruited staff members.
• Provides general security administrative assistance to the HoO/CSFP:
  • Maintains routine and confidential correspondence files/documents;
  • Maintains a database on contact details in relation to host country security authorities;
  • Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings.
• Performs other security-related tasks assigned by the HoO/CSFP:
  • Conducts security evaluations and provides advice on security measures for the residences (RSM) of UN personnel, as well as on latest trends and threats to staff security;
  • Establishes and maintains warden system and keeps update of information related to UN offices and residences;
  • Maintains liaison with commercial companies used for UN security at offices and residences, in order to ensure the effective and efficient use of the guard force.

Education & Work Experience

• C-HS Graduate or Equivalent - 6 year(s) experience, G-Bachelor's Level Degree - 6 year(s) experience

Required Skills and Experience:

• Knowledge of HF and VHF radio operation;
• Experience in diplomatic security, protection and intelligence considered an asset;
• Knowledge of host country safety codes;
• Solid computers skills (MS Word, Excel, Access and PowerPoint);
• Possession of a valid driver’s license
• Ability to travel
• Physically fit.

Competencies Commitment to the ideals of the United Nations Charter and the Organization’s core values – Professionalism, Integrity and Respect for Diversity. Planning and Organizing:

• Demonstrated ability to establish priorities and to plan, coordinate and monitor their own work plan with minimum supervision. Ability to work under pressure or in crisis situations. Availability to travel within the area of responsibility.

Creativity:

• Ability to actively seek to improve services, offer new and different options to solve problems/meet client needs, and promote and persuade others to consider new ideas.

Teamwork:

• Proven interpersonal skills and the ability to listen and work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Communication:

• Proven and sustained communication (verbal and written) skills.

Interested and qualified candidates should:Click here to apply     Job Title: Admin/Finance Officer Job ID: 23056 Location: Abuja Languages Desired: English Grade: NOC Practice Area - Job Family: Management - Administration, Management - Finance Vacancy Type: FTA Local Contract Duration: 1 Year with possibility for extension Background

• Under the guidance and supervision of the  Head, Administration and Finance the Administrative Analyst is responsible for ensuring the effective delivery of, finance, general administration, human resources, procurement, logistical and common services support to OCHA/Nigeria offices and operations consistent with UN rules and regulations, the Administrative and Finance Analyst  leads and provides guidance to OCHA sub Offices administrative staff, fostering effective collaboration within the teams, with relevant OCHA and UNDP counterparts at headquarters and in the field, and with other UN agencies, promoting a client-oriented approach and ensuring optimal performance and efficient delivery of services.

Duties and Responsibilities Summary of key functions:

• Management of OCHA Nigeria Administrative Operations (General Administration).
• Management of OCHA Nigeria Budget and Finance
• Management of Human Resources, Procurement and Asset

Management of OCHA Administrative Operations (General Administration) with the following results:

• Oversees work related to procurement, billing and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.
• Reviews adequacy of departmental space requirements.
• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Performs other related work as required

Management of OCHA Budget and Finance with the following results:

• Takes the lead with respect to the preparation and implementation of the work programme, ensuring that financial resources are utilized to implement activities in accordance with the Programme Budget and allotments issued.
• Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan.
• Coordinates the production of programme reports.
• Defines requirements and work with systems units with respect to improving budget reporting systems and cost effective utilization of program resources.
• Develops procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or provides guidance on financial administration and management information issues and practices to colleagues.
• Provides guidance and leadership to more junior staff.

Management of Human Resources Procurement and Access with the following results:

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. Required goods and services secured in a timely manner, within budget and in full compliance with established UNDP rules, regulations and procedures for procurement.
• Procurement actions taken in accordance with the principles of good planning and overall strategic objectives established by OCHA management, using best practices in sourcing, supplier selection and evaluation, quality management, customer relationship management and the use of performance measurement benchmarks.
• Sound judgment, knowledge and guidance are applied to tender processes and evaluation of bids, in the negotiation of agreements, and in contract management.
• Assets are managed in accordance with OCHA/UNDP rules and regulations through the implementation and management of an appropriate inventory management system, recording acquisitions and disposals for all Sub Offices
• Recommendations and guidance provided in the estimation of office equipment and supplies requirements for budgetary and procurement planning purposes.
• Supervise the Procurement, Administration and Finance associate staff and drivers

Work implies frequent interaction with the following:

• Staff within work unit;
• Human resource, administrative, accounting staff in missions and Headquarters
• Counterparts in other UN agencies.
• Staff in the Department of Management.

Education & Work Experience

• G-Bachelor's Level Degree - 7 year(s) experience, I-Master's Level Degree - 5 year(s) experience

Required Skills and Experience:

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree
• At least 5 years of relevant professional experience in business/public administration at a senior level, providing management and financial advisory services, managing staff and operational systems and establishing partnerships, ideally including experience with the UN or other international organizations.
• Good knowledge on Administration/Operations is required. Experience working with the UN or other international organizations is desirable.
• Experience in using UN ERP system (Umoja) in the area of travel and procurement is highly desirable.
• Computer proficiency, including working knowledge of e-mail and MS Office products (Word, Excel, and PowerPoint.

Competencies Professionalism:

• Knowledge of administrative, budgetary, financial and human resources policies and procedures.
• Ability to apply various United Nations administrative rules and regulations in work situations.
• Conceptual analytical and evaluative skills to conduct independent research and analysis.
• Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing:

• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability

• Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable

Interested and qualified candidates should:Click here to apply   Application Deadline 9th May, 2019.   Note

• Female candidates are especially encouraged to apply.
• UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

---