Recent Job Vacancies at Solidarités International (SI), 26th July, 2018

⏲ Jul 26, 2018, 12:03 PM
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Solidarités International (SI) is a French humanitarian organisation operating for over 35 years who is committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: water, food and shelter. We are recruiting to fill the position below: Job Title: HR Admin Assistant Location: Monguno, Borno Beginning of contract: 20/8/2018 Contract duration: 3 months - Probation period: 1 month Delocalization policy: applicable, according to SI conditions Objectives

At his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human Resources.

List of Main Responsabilities Administrative management of Personnel:

Welcome and participate in administrative briefing of new personnel
Assist the administrator for the administrative management of recruitment and hiring
Participate in the organization of training
Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life of Solidarités International employees
Ensure the confidentiality of all HR datas
Participate in the monitoring of work contracts on the base
Collect payment details and integrate them into the Human resources management software (Homère)
Issue pay slips and supervise payment of salaries after approval by the administrator
Calculate taxes and duties and create pay records for the relevant organizations
Keep an organization chart up to date for the base
Assist the administrative in the organization and conduct of meetings with personnel representatives
Participate in the application of policies relating to salaries and benefits for Solidarités International
Monitor changes in the cost of living.

Team Management:

Train and support team members under his or her supervision
Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

Supervise the physical maintenance and safety of cash boxes
Prepare monthly closing, revision and integrity of accounts for the base
Issue vouchers, supervise archiving of records
Participate in audits or any checks issued by partners or head office, at the base level
Participate in the consolidation of budget follow ups and cash forecasts at the base level
Monitor due dates for payments of contracts managed by the administrative coordinator
List liquidity needs in concert with the admin coordinator
Carry out pay-outs and advances, within established guidelines
Keep the registry of cash pay-outs and the cashier’s register
Record budgetary transfers and keep accounting codes
Verify, before recording, that records conform to regulations and procedures of Solidarités International
Translate accounting documents if necessary
Exchange currencies at request of superiors
Verify cash balances daily and report any discrepancies to superior
Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information.

Reporting / Communication:

Participate in supervision of regulations in effect
Aid admin Base in relations with administrative authorities.

Personal Abilities

Languages: English, Haussa, Kanuri.

Personal Qualities:

Reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of task.

Technical Competences:

Training: B.Sc in Economic, management administration, HR, social science
Professional experience: 6 months of experience in similar position (NGO/Private or Public sector)
IT skills: Excel, Word, Outlook.

Salary and Conditions In accordance with SI’s Terms of Employment; for national staff in Nigeria. Interested and qualified candidates should submit their CV's, Cover Letter and references in one file (in Word or PDF) to: [email protected] The file must be named with name and surname of the candidate. Application Deadline 4th August, 2018. Job Title: Procurement Manager Location: Maiduguri, Borno Beginning of contract: 20/08/2018 Contract duration: 3 (Three) months (with possibility of extension) - Probation period: 1 month. Goal / Purpose

The procurement manager supports the deputy LogCoo in implementing and supervising all purchases activities at mission level
In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
He/she temporarily takes on the basic tasks of the purchaser or storekeeper in their absence.

List of Main Tasks Management of purchase:

Compose and archive purchase folders
Negotiate prices, deadlines and methods of delivery
Ensure that relationships with suppliers are monitored
Coordinate with the stock/freight manager when there is delivery
Follow up the purchase planning with the purchase schedule
Provide feedbacks on the status of the purchase
Assess the markets and identify the main and/or relevant suppliers
Update price lists and vendor databases
Control and ensure Solidarités International purchase procedures are respected
Verify and process quote requests and IOFs
Make purchase file for validation : quotation, bid analysis, contract …
Proceed with the purchase

Human resource management:

Assist with Log training sessions for the log team
Participate in the recruitment of his/her team
Coordinate, plan and supervise the work of his/her team
Appraise personnel under his/her direct supervision
Validate planning, follow attendance of his/her team

Reporting: Preparation of the IOF follow up for the Monthly logistic Pack Personal abilities:

Professional experience: experience in supply, purchase, management. experience in NGO is a plus,
Personal qualities: dynamic, organized, methodical, team spirit, managerial skills, meticulous

Technical competences:

Training: Academic Degree such as Bachelor in Logistics, Trade or Higher National Diploma in Procurement, Business or equivalent.
Languages: English, Kanuri, Haussa is a plus
IT skills: Miicrosoft software practise (word, Excel)

Salary and Conditions

In accordance with SI's Terms of Employment; for national staff in Nigeria.

Interested and qualified candidates should send their Applications (CV, cover letter, references) in one single file, to: [email protected] Please name your file with your name and surname. Application Deadline 6th August, 2018. Note

Any general description as CV or resume will be automatically deleted
As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.

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Borno State and 2 other locations