Premiere Urgence Internationale Job in Nigeria for a Logistics Platform Manager
Premiere Urgence Internationale (PUI) is a non-governmental, non-profit,
non-political and non-religious international aid organization.
Our teams are committed to supporting civilians’ victims of
marginalization and exclusion, or hit by natural disasters, wars and
economic collapses, by answering
their fundamental needs.
PUI is providing assistance to around 4 million people in 22 countries - in Africa, Asia, Middle East, Caucasus and Europe.
We are recruiting to fill the position below:
Job Title: Logistic Platform Manager
Location: Maiduguri, Borno
Reports to: Field Coordinator
Duration of Handover 1 week
Duration of Mission 8 months
Overall Objective
- In collaboration with the Logistic Coordinator, and under the
supervision of the Field Coordinator, The Logistic Platform Manager will
supervise implementation and ensure proper management of the Logistic
Platform program in Nigeria (Maiduguri).
Tasks and Responsibilities
- Programs: He/She will ensure implementation and oversight of Logistics Platform programs under his/her responsibility.
- Representation: He/She will represent the association to partners, authorities and players involved in implementation of programs. He will advertise the services provided during various meetings.
- Safety and Security: He/She will assist in following safety and security rules on-base and will transmit all safety and security information to his/her supervisor. He will support the logistic manager regarding the supervision of the watchment.
- Strategy: He/She will assist in developing new operations as needed.
- Specific objectives and linked activities
- He/She coordinates the receipt, storage, and dispatch of
goods/materials and the allocation of the kitting area. He/she will
manage the cargo transportation for UNHAS project. He/She ensures
compliance procedures and logistical tools for monitoring input / output
for partner.
- Human Resources: He/She will supervise the Logistics Platform team (PUI employees and any day laborers).
- Logistics and Administration: He/She will oversee the logistic
and administrative duties of the project(s) under his/her
responsibility.
Ensure Implementation and Oversight of Logistics Platform Program(s)Project management:
- He/She will plan activities and ensure that the activity
schedule is followed. If there are major delays in project
implementation, He/She will immediately inform his/her supervisor and
propose solutions to remedy the situation.
- He/She will oversee implementation of monitoring and/or evaluation, depending on the needs of the project(s). He/She will analyze and transmit information collected to his/her supervisor. Depending on the project(s) and/or information collected, he/she will produce and disseminate monitoring and evaluation reports to the relevant persons.
- He/She will ensure proper archiving of all documents produced for the project(s) and that the verification sources cited in the proposals are available.
- He/She will send internal and external reports to his/her supervisor by the internal approval deadline and external contractual (project report) deadline.
- He/She will approve technical selections for the project(s).
- He/She will ensure the program(s) under his/her responsibility
are running smoothly and ensure that the objectives defined in his/her
project propositions are met. Above all, he/she will follow directions
given, report to his/her supervisor, report any obstacles encountered
during implementation and propose improvements or changes if necessary.
Storage activities and dispatch/ Movements:
- He / She ensures that storage sites are appropriate to the needs
of partner and goods store (location, design, security, safety...) and
that the procedures, management processes and tools are in place and
respected, especially for the controlled temperature area.
- He / she plans and supervises the dispatch items towards partners
- He / she organizes the flow of goods, ensures the reception quality and quantity of expected properties and performs physical checks of stored goods. He / She is attentive to expiration dates, where applicable.
- He / She ensures the proper referencing of movement / transfer documents.
- He / She makes regular inventories to share with partners.
- He / She attends meetings of the logistics cluster to make a
point if necessary with logistics coordinators partners to inform them
of the state of stock and future supplies.
Cargo Transportation activities:
- He/ She liaises with partners to organize the cargo pick up and the delivery at the airport.
- He/ She maintains close relationship with UNHAS in order to effectively send the cargo at the expected delivery time.
- He/ She plans the weekly pick-up and delivery schedule for the team.
Kitting Area:
- He/ She allocates fairly the kitting area to partners.
- He/ She makes sure that good working conditions are provided to daily workers.
Implementation of Trainings:
- In coordination with the Logistics Sector, he/she prepares
training (assess the needs of partners, facilitate the implementation of
training) for partners.
- He/ She ensure correct conditions for the training implementation in the warehouse
Supervise the Team:
- He/She will familiarize him-/herself with PUI mission bylaws and ensure that they are understood and followed by the team.
- He/She will implement mechanisms for coordinating his/her own team and organize their supervision (weekly meeting etc.).
- He/She will identify his/her team's training needs (organizational, methodological or technical support; training, etc.) and fulfill. He/She will develop his/her team's organizational chart and have it approved by the Field Coordinator.
- He/ She will ensure a fair daily workers selection process and coordinates with local organizations.
- He/She ensures good working conditions for daily workers
- He/She will develop job descriptions for his/her team members,
have them approved by the Field Coordinator and actively participate in
recruitment (interview, testing, etc.). He/She will participate in the
decision to end a team member's work contract.
- He/She will ensure that each person is evaluated in writing at
least once per contract and per year and, at a minimum, before he/she
leaves the job.
Oversee Logistics and Administration of Warehouse Program(s):
- He/She will present the program needs to the Field Coordinator
depending on the available budget. He/She will consider the mission's
time and logistics constraints as well as the program's purchasing
procedures to ensure that his/her request is realistic given the time
needed to obtain supplies.
- He/She will communicate to the Field Coordinator his/her needs in terms of vehicles and communication equipment and materials for program implementation.
- Each month, he/she will provide the Field Coordinator with all the information necessary to develop provisional funding for his/her program(s).
- Each month, he/she will have an updated budget follow-up for the programs under his/her responsibility, and he/she will assist in analyzing it, detecting any discrepancies and proposing adjustments to the Field Coordinator.
- He/She will assist in analyzing vendor offers for purchases with
highly technical specifications and carry out the necessary compliance
tests.
- He/She will actively participate in developing invitations to
tender, in cooperation with the mission's Logistics Coordinator if
necessary.
Represent PUI to Warehouse Stakeholders:
- He/She will represent the association to stakeholders involved
in implementation of Warehouse programs and ensure that good
relationships are maintained with each of them (within PUI's principles
of neutrality and independence).
- He/She will advertise the services provided at the Logistics
Platform during various meetings (Logistics Sector, Wash sector etc) and
will liaise with new NGO coming in Maiduguri.
- He/ She will maintain close relationships with partners in order to anticipate their needs and plan the activities.
- With the agreement of the base owner, he/she will attend and
actively participate in any coordination meetings held on Warehouse
matters.
- In the event of visits by Donors or any humanitarian
stakeholders, he/she will actively help prepare for and assist in the
visit.
Ensure Safety and Security of Persons and Property:
- He/She will ensure that the safety and security plan is
understood by the team under his/her responsibility and that the safety
and security rules are followed.
- He/She will support the logistic manager in the supervision of the watchmen in the warehouse compound.
- He/She will help collect information on the safety and security
of his/her region of operations and send it to the Field Coordinator
regularly or ad hoc in case of emergency.
- He/She will ensure that the project(s), methodology and
selection criteria do not endanger aid recipients, PUI members or anyone
else. He/She will immediately alert the Field Coordinator if teams or
aid recipients are in danger.
- He/She will ensure that his/her team members and any day
laborers have the proper safety equipment for their activities (for
example, helmets, safety shoes, protective vests, gloves, etc).
Contribute to the Development of new Propositions:
- Along with the Field Coordinator, he/she will help identify Logistics needs of partners.
- When developing new operations, he/she will help the Field Coordinator prepare the Logistics portion of project propositions.
- He/She will help develop the mission's strategy.
- Team management
- Number of people to manage and their position (expatriate/local staff)
- Direct management: 1
- Indirect management: 6 + around 30 daily workers on average
- Other Interfaces
- Internal: Logistic manager, Logistic coordinator, Logistic advisor (HQ)
- External: Logistic managers or coordinators from all partners
Required Profile
Required knowledge and skills:
Training:
- Logistic + Project Management
Professional Experience:
- Humanitarian
- International
- Technical
Knowledge and Skills:
- Understanding of project management
- Team Management
- Communication/Collaboration
- Warehouse/transport Management
Desirable:
- Understanding of institutional donor (UN agencies, etc.) procedures
Language:
- French
- English
- Other (please specify)
Software:
- Pack Office
- Other (to be specified)
Required Personal Characteristics (fitting into the team, suitability for the job and assignment):
- Ability to work independently and with a sense of initiative and responsibility
- High stress tolerance
- Diplomatic and open-minded
- Good analytic ability
- Ability to organize and manage priorities
- Ability to make proposals and find solutions
- Ability to work and manage people in a professional and mature manner
- Ability to take into consideration the local environment and its political, economic and historical aspects
Conditions
Status:
- Employed with a Fixed-Term Contract
Compensation:
- Monthly Gross Income: from 1 815 up to 2 145 Euros depending on
the experience in International Solidarity + 50 Euros per semester
seniority with PUI
Cost Covered:
- Cost Covered: Round-trip transportation to and from home / mission, visas, vaccines…
- Insurance including medical coverage and complementary healthcare, 24/24 assistance and repatriation
- Housing in collective accommodation
- Daily Living Expenses (« Per diem »)
- Break Policy: 5 working days at 3 and 9 months + break allowance
- Paid Leaves Policy: 5 weeks of paid leaves per year + return ticket every 6 months.
How to Apply
Interested and qualified candidates should submit their application
(Resume and cover letter) to "Romain Gautier, Human Resources Officer"
for expatriates via:
[email protected] with the following subject: "Log Plat Mngr - Nigeria".
Application Deadline 30th June, 2017.