Personal Assistant to Managing Director at Wemabod Limited

⏲ Jul 24, 2023, 8:46 PM
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Wemabod Limited is one of the largest property companies in Nigeria with a wide range of commercial, industrial and residential properties in its portfolio. Wemabod is a subsidiary of O'dua Investment Company Limited.

We are recruiting to fill the position below:

Job Title: Personal Assistant to Managing Director

Location: Lagos
Job Type: Full Time

Role Overview

This role is the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director.
The holder of this position must be able to handle technical and Administrative matters.
The post holder will be a part of the Leadership Team

Key Responsibilities

Provide a sophisticated day to day calendar management for the MD/CEO to ensure high value time utilization.
Complete a broad variety of administrative tasks that facilitate the MD/CEO’s ability to effectively lead the organization, including: producing complex documents, reports, and presentations; collecting, analysing and preparing information for meetings with staff and outside parties.
Draft speeches, articles, briefings, and project proposals as requested by the MD/CEO.
Respond to management team and other stakeholder queries promptly and professionally, both orally and in writing.
Assist MD/CEO during operational reviews through follow up on assigned performance tasks and deadlines.
Provides regular operating status reports to the MD/CEO as needed.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MD/CEO, including those of a highly confidential or critical nature.
Attending meetings with the MD/CEO when and where necessary.
Maintain the MD CEO’s office supplies inventory by checking stock to determine inventory level; engaging with the relevant Department to ensure restocking.
Ensuring all meeting papers for the MD/CEO are received and available in good time to allow the necessary briefing and sourcing of further information if required.
identify and make all travel arrangements well in advance for the MD/CEO for official assignments.
Facilitate the flow of emails and telephone communications.
Follow up to ensure scheduled meetings take place and prioritise meetings to ensure there are no double bookings/conflict in appointments given.
Co-ordinate and expedite follow-up work as may be required i.e. record and circulate tasks to the Leadership Team.
Ensure efficiency in the office of MD/ CEO and oversee aesthetics and cleanliness.

Change to Responsibilities:

The MD/CEO through the Corporate Services Department may amend these responsibilities at any time in line with the changing organisational strategy, structure and roles.

Other requirements:

The position is located in Lagos but may necessitate the holder of the post to travel around the Country as the case maybe.

Compensation Package:

Salary: Competitive
Location: Lagos
Work Hour: Normal Office hours are 8.00am-5pm with one-hour break Monday-Friday but at the exigencies of the job
Annual Leave: In line with the Organisation’s policy
Pension: In line with the pension scheme of the Organisation
Contract: Permanent
Probation: Six months.

Person Specification
Education:

Essential: Degree in any field of study
Preferable: M.Sc if available

Experience:

Essential: Consolidated 8-10years work experience in related field

Key Skills and Competencies:
Essentials:

Excellent communication skills, both written and oral (including presentations)
Good at conducting research and preparing reports
Good in numbers
Proficient in computer (word, spreadsheets, PowerPoint, databases and the Internet)
Digitally savvy and adept at using social media
Ability to Multitask
The ability to work at his/her own initiative and to tight deadlines
Highly Confidential

Personal qualities: