Personal Assistant to a CEO Vacancy in a Company on Lagos Island


Stresert Services Limited, is recruiting on behalf of its client to fill the position below:

Job Title: Personal Assistant to a CEO
Job Ref: PACEO
Location: Victoria Island, Lagos State
Job Description

  • The CEO of many successful business investments in different sectors of the Nigeria economy requires the service of a Personal Assistant, preferably female to balance the support team.
  • The Personal Assistant (PA) to the CEO will provide high-level, confidential and administrative support to the office of the MD/CEO.
  • Her duties may be clerical, administrative and project-based and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members.
  • This position is often privy to confidential information and as such, requires diplomacy and discretion.
  • In a nut shell the role provides an efficient and responsive administrative, organizational, and logistical service to the MD/CEO, helping to manage and prioritize time.
  • She is expected to have in-depth knowledge of the various business units under the Group.
  • She will be in charge of preparing non-vetted public speeches for the CEO at seminars, symposia, etc.
  • The ideal candidate must be exceptionally eloquent with impeccable communication skills.
  • It is desired that the ideal candidate have some form of international exposure/work in multinational organisation.
Desired Skills & Experience
Essential responsibilities and duties may include, but are not limited to, the following:
  • Assist MD/CEO in conducting daily, weekly, monthly, quarterly, & annual reviews of tasks and correspondences.
  • Coordinate travel and accommodation requirements in connection with Admin unit and ensure arrangements are in place for the CEO to match the requirements.
  • Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD/CEO.
  • Prepare correspondence on behalf of the CEO, including the drafting of general replies.
  • Keep and retrieve files for the CEO as at when required.
  • Filter emails, highlight urgent correspondence and print attachments.
  • Ensure busy diary commitments, papers, and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc.
  • Conduct weekly diary meetings with the CEO to discuss upcoming engagements, invitations and other requests.
  • Schedule on behalf of the CEO meetings with direct reports and the committees and groups to which the CEO is a member.
Experience:
  • Demonstrable experience in an Administration/Executive Assistant/PA role in a highly pressurized environment requiring tact, judgement and discretion in handling internal and external contacts (essential).
  • Writing of speeches for invited programmes, seminars, symposia etc
  • Experience of diary management/researching and booking of travel and accommodation (essential), with a minimum of 10 years experience.
  • Experience of successfully working with senior management (essential).
Knowledge:
  • Must be proficient with the keyboard and IT applications (this may be tested during the selection process).
  • Expert level in the use of Outlook.
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances.
  • Ability to prioritize and manage own workload amid conflicting demands and busy work periods; Ability to think ahead and anticipate needs before they arise.
  • Ability to exercise discretion in dealing with confidential or sensitive matters.
  • Confident and able to work with own initiative and with limited supervision
  • Qualified applicants with a minimum of 10 years related experience
  • Intermediate level in the use of Word, Excel and PowerPoint Skills (all essential)
  • Excellent organizational skills, ability to multi-task and organize others.
  • Excellent oral and written communication skills and ability to professionally represent the CEO’s office.
  • Ability to work under pressure and be flexible as part of a small team.
  • Attention to detail and deadlines; Ability to filter information and assess priorities.


How to Apply
Interested and qualified candidates should send their applications to: [email protected] using “PACEO” as the subject of mail

Note: Wrongly titled applications will be ignored (please be guided). Candidates who do not meet the above criteria need not apply

Application Deadline  15th November, 2016.