PACT Nigeria Job in Abuja for a Grants & Contracts Manager
Pact Nigeria,
located in Abuja, is the Nigerian Country office of Pact, which is an
independent International non-profit Organization headquartered in
Washington, DC, USA. Pact's vision is a
world where those who are
poor and marginalized exercise their voice, build their own
solutions, and take ownership over their future. Its mission is to
enable systemic solutions that allow those who are poor and
marginalized to earn a dignified living, be healthy, and take part in
the benefits that nature provides. Pact accomplishes this by
strengthening local capacity, forging effective governance systems,
and transforming markets into a force for development."
We are seeking highly experienced and qualified candidates to fill the below position of:
Job Title: Grants & Contracts Manager
Requisition Number: 15-0169
Location: Abuja
Job Description
- The Grants and Contracts Manager provides high-level grants and
contracts management and administration to achieve project goals,
working with partner organizations of all levels.
- S/he provides overall leadership and oversight for all aspects
related to management of prime awards (projects) and subgrants,
subcontracts, and procurements.
- This requires close collaboration with Pact HQ to ensure
compliance with Pact policies and guidance as well as donor regulations
and requirements.
- The G&C Manager is a member of the Senior Management Team
and may be tasked with advising on overall management issues or leading
special projects related to country office management.
- The Grants and Contracts Manager supervises all staff with grants and procurement functions.
- S/he reports to the Country Director. Expected Domestic Travel: 20-25%.
Specific Duties and Responsibilities
Prime Award Administration:
- Monitor compliance with prime award rules and regulations,
deliverables and reporting. Provide training and support to program
staff in these areas.
- Support project managers to achieve Pact Project Management
Standards, as they relate to implementation of activities through
partners.
- Provide training and support to program staff in these areas.
- Provide policy guidance and interpretation for program staff as well as sub-grantees.
- Oversee compliance with terms and conditions under awards from a
variety of donors. When required, prepare requests for and obtain
clearances / approvals / deviations from donors.
- Respond to issues of compliance and resolve disputes and audit findings.
- Ensure that all required documentation is available and stored as per Pact regulations.
- Assist with reviewing budget estimates for allowability, allocability, and reasonableness.
- Oversee closeout of awards and provide oversight of staff for
closeout including preparation of final inventories and property
disposition.
Subaward Administration:
- Develop subcontract and subgrant award documents compliant with
donor requirements and Pact standard templates and work closely with
Pact HQ Agreement Management team to execute quality subawards.
- Administer the full cycle of subaward management activities
beginning from solicitation through selection, pre-award assessments,
negotiation, monitoring/compliance visits, and closeout.
- Ensure that office systems for grants and contracts
administration are maintained and that regular reports are provided to
Pact headquarters.
- Award and administer sub-contract(s) and consultant agreements necessary to support local programs and projects
- Develop and/or update Country Office Subawards Manual in compliance with Pact HQ guidance.
- Contribute to the global Grants Management Community of Practice
to share best practices and lessons learned on Pact’s intranet
“Mosaic.”
- Utilize Pact’s subaward management system (Salesforce) and
accounting system (Serenic NAV) for subaward issuance and management.
Maintain documentation.
- Oversee budget management of projects’ subaward pools working
with the Finance Manager. Work closely with the Finance Manager to
ensure accurate and timely disbursement and liquidation of subaward
expenses.
- Ensure timely training of grantees and Pact staff to understand
and comply fully with donor standards. Develop training materials and
carry out regular trainings with grantee partners.
Overall Country Office Management and Support:
- Provide relevant support to proposal development, including budget development, for new opportunities.
- Actively participate in the Senior Management Team of the
country office, and support improvements in country office policies,
procedures, organization and systems in collaboration with colleagues
and the Country Director.
- Provide effective performance management, mentoring, and coaching for staff under his/her direct supervision.
- Provide training, as required, related to areas of his/her expertise and country office needs.
- Perform other duties as assigned by the Country Director.
Minimum Qualifications
- MA/M.Sc and at least 6-8 years of relevant experience (or equivalent)
- Experience in donor funds administration
- Fluency in English
- Experience managing subaward design and administration
Preference for:
- Master's degree in a relevant field
- Experience in international development project management
- Proven capacity to design and deliver a range of training and
technical assistance programs to build full range of capacities for
grant management
- Proficiency in at least one other language
- Knowledge of USAID and other international donor rules and
regulations as related to contracts and cooperative agreements; working
knowledge of OMB Circulars
- Experience assessing the responsibility and grant-worthiness of
organizations through financial statements, audits, and other
documentation presented in a proposal or in support of an award
Skills and Abilities
Leadership:
- Ability to sustain interpersonal and professional relationships
with colleagues and external contacts in donor and partner organizations
- Strong interpersonal and team building skills
- Engagement in corporate initiatives
- Strong understanding of Pact’s strategy and how tasks contribute to the greater good
- Consistently works within internal process and procedures
Project Management:
- Exceptional planning and time management skills
- Ability to multitask with ease, adapting to frequently changing priorities
- Good negotiating and conflict resolution skills
- Strong understanding of budgets
- Strong written and oral communication skills, including the ability to make a presentation
- Ability to problem-solve difficult issues
Technical Skills:
- Experience in one of Pact’s technical areas or a support function
- Working knowledge and understanding of donor policies and regulations
- Competence using common desktop applications and internal systems
How to Apply
Interested and qualified candidates should:
Click here to apply online