Ongoing recruitment at United Nations World Food Programme (WFP), August 2016

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The United Nations World Food Programme (WFP) is the world's largest humanitarian agency, fighting hunger worldwide. We are seeking to fill a number of General Services position based in WFP Nigeria. If you are a Nigerian national, committed, creative professional and are passionate about making a lasting difference for people in need, we would like to hear from you.

United Nations World Food Programme (WFP) is recruiting to fill the position below:


Job Title: Administrative Assistant (G5)
Locations: Maiduguri, Damaturu
Key Responsibilities (not all inclusive, nor exhaustive)

• Check the provision of a range of service, including facilities and light vehicle management, travel, protocol related etc; maintaining information, to contribute to the provision of safe and comfortable working environment.
• Collate and process information including dissemination to support the productions of standard documents and reports for the unit, to enable decision-making and the effective management of resources.
• Management and maintain paper and electronic records within the area of responsibility in accordance with established procedures, to ensure swift and easy data access as required.
• Undertake research and perform basic analyses of data, to contribute to the provision of accurate information and effective management of resources.
• Be a first point of contact for internal queries, to facilitate the provision of efficient and effective resolution of daily issues.
• Provide inputs to routine methods and practices in own area of work, to support the continuous improvement of service provided.

Qualification, Experience and Attributes

• Monitors and supervises administrative work against the established standards and protocol for service excellent. Ensures that customer problems are identified and resolved.
• He supported in providing ad-hoc guidance to new staff members
• Demonstrates a broad knowledge of administration best practices, techniques and processes and good grasp of WFP standards processes, and infrastructure in area of efficient and effective administration services.

Education:

• Completion of Secondary School Education
• A first Degree in Administration, Management or related discipline desirable.

Language:

• Fluency (level C) in English, Knowledge of Hausa and Kanuri local Language is desirable

Job Title: Human Resources Assistant (G5)
Location: Abuja
Key Responsibilities (not all inclusive, nor exhaustive)

• Provide assistance on general HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to client.
• Provide guidance and on-the job training to other staff.
• Liaise with other internal units/offices on HR related matters , i.e payroll contracts, etc.
• Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
• Provide administrative support in various HR activities
• Maintain confidential personnel records, HR databases and archives
• Draft various HR documentation required for the specific area of ork ensuring accuracy and meeting established deadlines.
• Use HR management system for entering and updating a variety of HR data including assistance in monitoring various deadlines
• Support preparation of basic reports.

Qualification, Experience and Attributes

• Five or more years progressively responsible support work experience in general administrative work, including at least three years in human resources or other related field.
• Knowledge of specialised HR administrative work practice and methods
• Good communication skills and good understanding of HR principles.
• Ability to conduct basis analyses.
• Ability to build relationship with a variety of individuals across functions and outside WFP.
• Ability to work with minimum supervision.

Education:

• Completion of Secondary school education
• A first degree in Administration, HR Management or related discipline desirable.

Language:

• Fluency (level C) in English.
• Knowledge of Hausa and Kanuri local language is desirable

Job Title: Programme Assistant - CBT (G5)
Locations: Damaturu
Key Responsibilities (not all inclusive, nor exhaustive)

• Perform specialized and/or standardised processes and activities within the specific technical area of work supporting alignment with wider programmer policies and guidelines.
• Provide project management and/or general office support
• Within the specific area of responsibility, compile data and support analysis and preparation of reports in order to support operational decision making.
• Perform accurate, timely recording of data within the specific technical area of work following corporate standards and guidelines.
• Support communication and activities with local partners agencies, NGOs and government institutions.
• Act as a point of contact for resolution of general operational queries requesting assistance where necessarry
• Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis

Qualification, Experience and Attributes
Education:

• Completion of secondary school education. A post-secondary Certificate in the related functional area. Completion of University degree is an advantage,

Experience:

• A minimum of 4 years relevant support experience is required in the following:
  • Has worked with technical team (i.e. nutrition, VAM, etc.)
  • Has contributed to implementation of programmes.
  • Has observed or assisted with policy discussions.
  • Has participated in the capacity building activities.
  • Has experience in managing partnerships.
• Knowledge of cash-based transfer modalities is an added advantage.

Language:

• Flnency (level C) in English language.
• Knowledge of Hausa and Kanuri local languages is desirable.

Job Title: Business Support Assistant (G5)
Location: Maiduguri
Key Responsibilities (not all inclusive, nor exhaustive)

• Collate information inclusion in reports, documents and correspondence, to support the effective work of other staff.
• Respond to standard queries and provide timely and accurate guidance.
• Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
• Manage and maintain records and databases, to ensure information is organised and readily available for staff.
• Maintain relationship with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
• Prof-read reports, documentation, correspondence, etc; making changes in line with established guidelines where appropriate.
• Contribute to improvement of business procedures and process.
• Collect and perform basic analysis of data to contribute to quality business information management.
• Provide guidance to junior colleagues in performing their duties.

Qualification, Experience and Attributes

• Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Good communication skills
• Ability to build relationships with a variety of individuals across functions
• Experience in coordinating the work of others and self and training and support others.
• Ability to maintain confidentiality.

Education:

• Completion of Secondary School Education.
• A post graduate Certificate in the related functional area.
• A first Degree in Administration Management or related discipline desirable.

Language:

• Fluency (level C) in both oral and written communication in English.
• Knowledge of Hausa and Kanuri local Language is desirable

Job Title: Procurement Assistant (G5)
Locations: Maiduguri
Key Responsibilities (not all inclusive, nor exhaustive)

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services,
• Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers.
• Review record and prioritize purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

Qualification, Experience and Attributes
Education:

• Completion of secondary school education. A post-secondary certificate in the related functional area.
• Completion of University degree is an advantage,

Experience:

• A minimum of 5 years relevant support experience is required in the following:
• Has gained sound knowledge of procurement operations and technical processes.
• Has provided technical guidance and training to staff members within area of expertise.

Language:

• Fluency (level C) in English language.
• Knowledge of Hausa and Kanuri local languages is desirable.

Job Title: Programme Assistant - M&E (G5)
Locations: Maiduguri
Key Responsibilities (not all inclusive, nor exhaustive)

• Provide technical support and assist in the planning and implementation of monitoring and evaluation activities on effectiveness of all food assistance interventions
• Support activities related to the analysis of processes, outputs and outcomes data
• Analyse and prepare a range of reports related to monitoring and evaluation activities lessons learnt and required implementation improvement.
• Perform gathering, recording and analysis of accurate, timely data related to M&E activities ensuring consistency of information presented to stakeholders.
• Support follow-up on a monitoring and evaluation findings and recommendations to ensure that corrective actions are taken and/or adjustment are made to programme responses as required.
• Liaise with internal counterpart and external partners and support strengthening of the data quality, accuracy and consistency to build credible performance evidence.
• Support capacity building of national and partner staff in appropriate monitoring and evaluation techniques
• Support the management and maintenance of M&E corporate systems
• Act as a point of contact for resolution of a range of M&E operational queries and problems.
• Other as required.

Qualification, Experience and Attributes
Education:

• Completion of secondary school education. A post -secondary certificate in the related functional area. Completion of University degree in an advantage,

Experience:

• A minimum of 4 years relevant support experience is required in the following:
  • Has worked with technical teams (i e. M&E,VAM, etc.)
  • Has developed programme specific tools for M&E and implemented timely improvement to monitoring systems.
  • Has developed reporting formats and dashboard to present programme performance.
  • Has observed or assisted with discussions related to monitoring & evaluation activities.
  • Has worked with large databases.
• Knowledge of utilization of mobile data collection technologies is an added advantage.

Language:

• Fluency (level C) in English language.
• Knowledge of Hausa and Kanuri local languages is desirable.

Job Title: Business Support Assistant - Inventory (G4)
Location: Maiduguri
Key Responsibilities (not all inclusive, nor exhaustive)

• Gather information with clear direction to support the drafting of documents and preparing reports by other staff.
• Respond to queries and escalate where appropriate, in order to provide a timely and accurate services to clients.
• Support inventory management on ICT items.
• Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
• Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function
• Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support client to deliver their work.
• Take responsibility for data integrity to facilitate availability of accurate information in corporate system.
• Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.

Qualification, Experience and Attributes

• Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
• Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
• Knowledge of work routine and methods in order to complete processes under minimal supervision
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basis on-the-job training to more junior staff.
• Fluency (leve C) in both written and oral communication in English language.
• Knowledge of Hausa and Kanuri local Languages is desirable.

Job Title: Radio Operator (G4)
Locations: Maiduguri (2); Damaturu (2)
Key Responsibilities (not all inclusive, nor exhaustive)

• Coordinate with WFP Security staff and/or UNDSS Radio Room, to facilitate accurate and efficient security-related information flow following established standard operating procedures.
• Responsible for monitoring and channelling all radio communications including tracking of WFP vehicle and staff movement
• Produce regular and ad hoc reports including daily radio checks, and assist in preparation and dispatch of the summary of security incidents and other information to staff
• Provide efficient support and training to users on telecommunications equipment and procedures including Minimum Operating Security Standards (MOSS) requirements.
• Create and maintain databases
• Follow established emergency response processes and procedures

Qualification, Experience and Attributes

• Experience: Four or more years of progressive responsible work experience in telecommunication/radio operations, information technology, or other relevant field of work,
• Education: Completion of secondary school education, technical training in Communication equipment or other work related areas.

Job Title: Senior Driver (G3)
Location: Abuja
Key Responsibilities (not all inclusive, nor exhaustive)

• Provide transportation to senior WFP staff, high ranking UN officials and visitors including translation of basic conversations from/to the local language, and the delivery and collection of various items following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
• Plan and assign the routes and schedules for other drivers, to support efficient transport-related service for clients.
• Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities.
• Responsible for accurate maintenance of the vehicle log books and daily reporting mechanical status to ensure efficient vehicle use and fuel consumption.
• Efficiently plan and coordinate WFP vehicle maintenance to ensure vehicles are fully equipped with required travel authorisations and supplies.
• Follow established rules and regulations for field deliveries and /or in case of an accident, and report immediately to the supervisor on any apparent problems.
• Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when required including mailing service and payment  of office telephone and other bill, to ensure administrative support to clients

Qualification, Experience and Attributes

• Three or more years of work experience as a Driver preferably in an international organisation, embassy or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicle. Experience in defensive driving is desirable.
• Knowledge of driving rules and regulations chauffeur protocol and courtesies, local roads and conditions and security issues.
• Ability to read and interpret documents such as safety rules, operating and maintenance instruction.
• Basic skills to assist in case of emergency, knowledge of first aid basic method.
• Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
• Completion of Secondary School education. Formal drivers training with a valid driver's license/certification to operate assigned vehicle following local rules and regulations
• Fluency (level C) in both written and oral communication in English language.
• Knowledge of Hausa and Kanuri local language is desirable

Job Title: Driver (G2)
Locations: Maiduguri (7); Abuja (2); Damaturu (4)
Key Responsibilities (not all inclusive, nor exhaustive)

• Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and or delivery of various items commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient service.
• Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorised destinations.
• Responsible for accurate maintenance of the vehicle log books and daily reporting consumption supporting accurate accounting and cost-efficiency.
• Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is dine on time, vehicle is fully equipped with required travel authorisation and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient service.
• Outside driving duties, perform basic office related tasks such as filing photocopy and maintaining stores when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative to clients

Qualification, Experience and Attributes

• Two or more years of work experience as a Driver preferably in an international organisation, embassy or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicle. Experience in defensive driving is desirable.
• Knowledge of driving rules and regulations chauffeur protocol and courtesies, local roads and conditions and security issues.
• Ability to read and interpret documents such as safety rules, operating and maintenance instruction.
• Basic skills to assist in case of emergency, knowledge of first aid basic method.
• Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
• Completion of Secondary School education. Formal drivers training with a valid driver's license/certification to operate assigned vehicle following local rules and regulations
• Fluency (level C) in both written and oral communication in English language.
• Knowledge of Hausa and Kanuri local language is desirable

Terms And Conditions
Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package. For more details please visit International Civil Service Commission website: http://icsc.un.org (link: http://www.un.org/Depts/OHRM/salaries_allowances/salaries/nigeria.htm)

How to Apply
Interested and qualified candidates should forward their Resume/Curriculum Vitae as a single document to: [email protected] electronically.

Note

• WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the job
• Only applications sent electronically to the designated email address with Job title clearly indicated as the subject of the mail will be considered.
• Only shortlisted candidates will be contacted.

Application Deadline  6th September, 2016.

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