Ongoing Recruitment at The National Agency for the Control of AIDS

⏲ Oct 30, 2023, 9:53 PM
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The National Agency for the Control of AIDS (formerly National Action Committee on AIDS) was established in February 2000 to coordinate the various activities of HIV / AIDS in the country. We are recruiting for the Global Fund Projects, namely the Resilient and Sustainable Systems for Health (RSSH)/COVID-19 Response Mechanism (C19RM) and HIV projects in the capacity below:

Job Title: Global Fund Accountant

Location: Abuja
Employment Type: Contract
Supervisor: Senior Finance Officer
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position.

Job Summary

The Accountant position is responsible for assisting the Senior Finance Officer with safeguarding the assets (financial and physical) of NACA and ultimately the Global Fund (GF) or other donor against fraud, loss or misuse.
S/He is responsible for ensuring that any funds expended in accordance with Generally Accepted Accounting Principles, NACA’s policy, and Global Fund Guidelines.

Responsibilities

Prepare payment vouchers for activities (advances and retirements) and vendors after ensuring correctness of documents and approvals in a timely and safely manner (to minimize NACA’s risk exposure).
Properly code all transactions
Liaise with staff to resolves issues with payment requests (advances, retirements, vendor payments, etc.)
Prepares daily bank schedule and submit for necessary approvals
Prepares, manages and maintains advance register and aging analysis
Manage budget flexibility tracker
Control and enter all expenses from the petty cash
Ensure balances of unused part of advances are refunded and deposited into the NACA GF dedicated bank account
Support in generating Remita RRR code for cash to be deposited into the bank account
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into NAVISION
Participate in spot checks of activities and SR reviews
Maintain accounting files
Preparation and filing of forms for payments of taxes and social security
Ensure that entries are entered into financial system accurately and timely.
Ensure that month and year-end accounting activities are done accurately and in compliance with NACA policies, procedures and GF guidelines.
Prepare weekly and monthly specialized reports for the Finance Manager to review and submit to Project Director
Ensure that all transactions are adequately supported by internal approvals and third-party supporting documents such as price quotes, purchase orders, invoices, memos shipping receipts and proof of delivery.
Ensure audit compliance utilizing principles of audit and performance.

Requirements

Bachelor's Degree in Accounting/Finance/Business Administration/Audit
Master/ICAN or equivalent degree (CA, CPA, ACCA, CIMA, CFA, CFE, etc.) is an added advantage
A minimum of 5 years accounting or auditing and grants management experience
Preferably at least 2 years’ experience working with donor funded projects.
Ability to use modern accounting software (NAVISION preferred)
Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
Excellent experience of budgeting and budget management
Excellent understanding of financial systems and procedures
Excellent experience of Microsoft Packages, Excel, PowerPoint and Word
Strong communication and interpersonal skills
Ability to manage a complex and diverse workload and to work to tight deadlines
Ability to work with minimal supervision work and as part of a diverse team
Strong supervisory and capacity building skills, experience in managing professional staff is an advantage.
Strong written and oral communication skills, including professional level English language skills.

Job Title: Global Fund Finance and Administrative Manager

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job summary

The Finance and Manager position is responsible for safeguarding the assets (financial and physical) of Global Fund (GF) against fraud, loss or misuse.
S/he is responsible for ensuring that funds are expended in accordance with Generally Accepted Accounting Principles, NACA’s policy, and Global Fund Guidelines.

Key responsibilities

Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles and Global Fund Guidelines to other staff members.
Responsible for the management and providing direction to the Finance and admin officers by preparing individual and departmental targets which are aligned to the PMU mandate during the period of implementation.
Develop tools to use to train PR and SR staff in proper financial record keeping procedures and procurement integrity.
Ensure that funds required for processing payments are readily available by supervising the preparation of cash forecasts in liaison with the program and procurements and sending timely funds disbursement requests to the donor.
Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels by developing financial manuals and SoP for the SRs and aligning the policies to the requirements of the Global Fund and the Federal government of Nigeria guidelines.
Implement standard NACA procedures to manage and monitor the financial resources of the project office. This includes: ensuring that all payments comply with NACA rules, regulations and Global Fund Guidelines and are supported by adequate documentation.
Ensure accurate entry of transactions in accounting system assuring detailed memos, proper budget codes, account codes, activity and budget tracking. In addition, perform month end closures in the financial management system in line with PR finance procedures guideline.
Working in close collaboration with the Project Director and the Technical staff to prepare and monitor project budgets, actual expenditures, commitments and obligations.
Represent the project at the international, national and sub national levels on financial matters
Lead in the preparation for external audits, compliance reviews, LFA reviews, OIG audits and any other reviews and audit exercises that may be required
Ensures that the FAR is updated regularly, all assets are insured timely, management of disposal, service and maintenance plan.
Ensure that SR quarterly/monthly spot checks, reconciliations, and retirements are carried out and ensure implementation of follow-on actions are documented.
Coordinate the budget revision/reprogramming process
Lead in the preparations of financial reports such as PU/DR, Annual Financial Report, Pulse Check, Quarterly Financial Reports and any reports required by Management and the Global Fund
Finalize and submit various financial documents such as (i) estimates for upcoming cash needs and accrue expenditures as appropriate, (ii) reconciled bank accounts and field expenses, (iii) budget monitoring and variance analysis, (iv) 80/20 analysis base report within the stipulated timelines
Establish internal control systems for purchase approval and asset use that ensure adequate controls are in place.
Ensure that all transactions are adequately supported by internal approvals and third-party supporting documents such as price quotes, purchase orders, invoices, memos shipping receipts and proof of delivery.
Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.

Experience

Master’s Degree in Accounting/Finance/Audit
ICAN or equivalent degree (CA, CPA, ACCA, CIMA, CFA, CFE, etc.,)
A minimum of 10 years practical accounting or auditing and grants management experience
Preferably at least 5 years’ experience working with donor funded projects (preferably Global Fund) at a senior level.
Ability to use modern accounting software (NAVISION preferred)
Ability to train and coach finance and non-finance staff in internal control policies and procedures to ensure highest standards are maintained
Excellent experience of budgeting and budget management
Excellent understanding of financial systems and procedures
Excellent experience of Microsoft packages, Excel, PowerPoint and Word
Strong communication and interpersonal skills
Ability to manage a complex and diverse workload to meet tight deadlines
Ability to build a proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary
Strong management, supervisory, and capacity building skills, including at least 5 years’ experience in managing teams of professional staff.
Strong written and oral communication skills, including professional level English language skills.
Ability to work independently while being a strong team player.
Sound knowledge of the Government of Nigeria structures (NACA) and policies relevant to the management and oversight of Global Fund programs will be an advantage.
Strong leadership skills and ability to respond effectively to deadlines and high-pressure situations.
Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
Ability to work with multi-sectoral teams and produce positive results.

Job Title: Global Fund Procurement Officer

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Head of NACA Procurement Unit

Job Summary

The Procurement Officer is responsible for overseeing grant procurement activities and ensuring compliance with procurement processes, procedures, planning, and workflow in alignment with grant agreements, NACA/GON procedures, and donor standards.

Key Responsibilities

Coordinate with NACA procurement unit and stakeholders on all procurement activities related to Global Fund grants for timely implementation.
Lead the development and updating of grant procurement plans.
Provide technical guidance and support to technical teams on activities requiring procurement support.
Collaborate with user departments to finalize specifications, bid documents, and terms of reference, ensuring accuracy and compliance with quality standards.
Advertise RFQ/P based on rules and regulations, and process quotes transparently.
Appoint evaluation teams, oversee evaluation processes, and ensure accurate documentation.
Facilitate negotiation meetings as needed.
Ensure procured health products meet international and national standards.
Monitor supplier performance regarding the quality and timely delivery of goods and services.
Initiate payment for vendors after goods and services approval.
Support market surveys, vendor assessments, and pre-qualification of vendors.
Provide inputs for IDEC and waiver preparation.
Monitor and track ongoing procurements to meet timelines.
Maintain procurement files and relevant documentation.
Produce weekly reports on active procurements for review.
Support the completion of required Global Fund reports on procurement.
Oversee receiving, dispatch, storage, and inventory procedures.

Experience

Bachelor's Degree in Logistics, Procurement, Management, Business, or related area.
Seven years of procurement experience in government or donor-funded projects.
Procurement certifications (CIPS or similar) are an advantage.
Proven track record in managing major procurement activities.
Experience with Global Fund funded procurement is highly desired.
Experience in customs clearing procedures and waiver application.
Experience engaging third-party logistics providers and managing their performance.
Strong computer skills, including Windows and Microsoft Office applications.
Fluency in spoken and written English.
Strong organizational skills and ability to work in a culturally diverse environment.
Ability to handle multiple tasks, set priorities, and work independently or as part of a team.
Self-driven, solution-oriented, with a focus on quality, attention to detail, accuracy, efficiency, and meeting deadlines.
Personal attributes such as loyalty and integrity.
Strong interpersonal skills and client-oriented.

Job Title: Global Fund Program Officer

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job Summary

The Program Officer is responsible for providing support to ensure the smooth implementation of programs.
This includes working on communication and documentation, identifying communication opportunities, and strategies to raise awareness about the grants.
The Program Officer will assist the Project Director in identifying challenges to implementation and follow up on their resolution.

Key Responsibilities

Support the Project Director in collecting reports and conducting analyses of programmatic activities.
Coordinate planning and implementation of Grant Management activities, including meetings with various stakeholders.
Standardize reporting and information processes across all units.
Provide administrative support, including program database management.
Assist with air travel logistics for the team.
Maintain, review, and manage program risks, including maintaining a risk log with mitigation measures.
Attend meetings with stakeholders, document minutes, and follow up on action points.
Collaborate with the Communications and Documentations Officer to identify communication opportunities and strategies to raise awareness about the project.
Maintain contact lists of stakeholders and support the HMIS/MEL TA with project training database and CCM dashboard.
Assist in planning site visits to verify deliverables and implementation progress.

Experience

Bachelor's Degree (BSc, BA). A Master's Degree in Public Health, Health Sciences, Behavioral Sciences, or equivalent is an added advantage.
5 years of relevant experience in international development programs, with at least 3 years in a Global Fund project.
Demonstrated ability in data management and presentation.
Knowledge of health systems and development programming, particularly in Nigeria.
Basic accounting and financial management skills.
Familiarity with major donor policies, particularly Global Fund, and international not-for-profit organizations.
Strong financial reporting skills, including reporting on budget variances and implementation status.
Detail-oriented work with a high level of accuracy.
Strong interpersonal communication skills, both written and oral.
Ability to plan and prioritize work under tight deadlines and work well both independently and as part of a team.
Proficiency in Microsoft Office applications and experience with web-based applications.

Job Title: Senior Finance Officer

Location: Abuja
Employment Type: Contract
Supervisor: Finance & Admin Manager
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position.

Job Summary

The Senior Finance Officer provides support to the Finance & Admin Manager in safeguarding the assets (financial and physical) of Global Fund (GF) against fraud, loss or misuse.
S/he is responsible for ensuring that any funds expended in accordance with Generally Accepted Accounting Principles, NACA’s policy, and Global Fund Guidelines.

Responsibilities

Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles and Global Fund Guidelines to other staff members.
Develop tools to use to train PR and SR staff in proper financial record keeping procedures and procurement integrity.
Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels.
Implement standard NACA procedures to manage and monitor the financial resources of the project office. This includes: ensuring that all payments comply with NACA rules, regulations and Global Fund Guidelines and are supported by adequate documentation.
Ensure accurate entry of transactions in accounting system assuring detailed memos, proper budget codes, account codes, activity and budget tracking.
Create journal entries, ensuring all entries are properly coded, posted to the proper budget lines/codes
Supports the management of petty cash, assuring all purchases are properly documented and supported, approved and comply with petty cash management policy.
Working in collaboration with the Finance & Admin Manager to prepare and monitor project budgets, actual expenditures, commitments and obligations.
Support the finances and admin manager in preparation of disbursement requests, cash needs at PR and SR levels.
Manage the preparation of monthly financial reports such as bank account reconciliations, cash book, Budget monitoring and variance reports, and 80/20 analysis base reports.
Prepare financial reports (Balance Sheet, Income and Expenditure Statement, Cash Flow) and other specialized reports for submission to Global Fund or other donor missions or agencies as required.
Implement internal control for purchase approval, asset use, project resources e.g., consumption of project resources such as petrol, diesel, electricity, water, telephone, office supplies, etc.
Ensure that all transactions are adequately supported by internal approvals and third-party supporting documents such as price quotes, purchase orders, invoices, memos shipping receipts and proof of delivery.
Support the FAM in the preparation for external audits, compliance reviews, LFA reviews, OIG audits and any other reviews and audit exercises that may be required
Ensure that the FAR at PR and SR are updated regularly, all assets are insured timely, management of disposal, service and maintenance plan.
Train and supervise a proactive team of staff including SRs, providing support and advice as necessary
Assumes responsibilities of the Finance Manager in his absence as delegated by the Finance and Admin Manager or the Project Coordinator.
Liaise with Procurement, Legal, technical staff etc. to obtain commitments and outstanding payments and ensure they are paid
Review all requests (memos) and confirm budget availability
Review PVs/JVs and pass to FAM for authorization and transmission to GFA
Support the budget revision, reprogramming process and budget flexibility processes
Participate in spot checks of activities and SR reviews

Requirments

Master’s Degree in Accounting/Finance/Audit
ICAN or equivalent degree (CA, CPA, ACCA, CIMA, CFA, CFE, etc.) is an added advantage
A minimum of 7 years of practical accounting or auditing and grants management experience
Preferably at least 3 years’ experience working with donor funded projects (preferably Global Fund) at a senior level.
Ability to use modern accounting software (NAVISION preferred)
Effectiveness in training and coaching finance and non-finance staff in internal control policies and procedures to ensure highest standards are maintained
Excellent experience of budgeting and budget management
Excellent understanding of financial systems and procedures
Excellent experience of Microsoft Packages, Excel, PowerPoint and Word
Strong communication and interpersonal skills
Ability to manage a complex and diverse workload and to work to tight deadlines
Ability to build a proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary
Strong management, supervisory, and capacity building skills, including at least 5 years’ experience in managing teams of professional staff.
Strong written and verbal communication skills,
Ability to work independently while being a strong team player.
Sound knowledge of the Government of Nigeria structures (NACA) and policies relevant to the management and oversight of Global Fund programs will be an advantage.
Strong leadership skills and ability to respond effectively to deadlines and high-pressure situations.
Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
Ability to work with multi-sectoral teams and produce positive results

Job Title: Global Fund Senior Finance Officer

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Finance & Admin Manager

Job summary

The Senior Finance officer provides support to the Finance & Admin Manager in safeguarding the assets (financial and physical) of Global Fund (GF) against fraud, loss or misuse.
S/he is responsible for ensuring that any funds expended in accordance with Generally Accepted Accounting Principles, NACA’s policy, and Global Fund Guidelines.

Key responsibilities

Understand and articulate the basic tenets of Internal Control and Generally Accepted Accounting Principles and Global Fund Guidelines to other staff members.
Develop tools to use to train PR and SR staff in proper financial record keeping procedures and procurement integrity.
Lead the process of ongoing improvement of financial systems and internal controls at PR and SR levels.
Implement standard NACA procedures to manage and monitor the financial resources of the project office. This includes: ensuring that all payments comply with NACA rules, regulations and Global Fund Guidelines and are supported by adequate documentation.
Ensure accurate entry of transactions in accounting system assuring detailed memos, proper budget codes, account codes, activity and budget tracking.
Create journal entries, ensuring all entries are properly coded, posted to the proper budget lines/codes
Supports the management of petty cash, assuring all purchases are properly documented and supported, approved and comply with petty cash management policy.
Working in collaboration with the Finance & Admin Manager to prepare and monitor project budgets, actual expenditures, commitments and obligations.
Support the finances and admin manager in preparation of disbursement requests, cash needs at PR and SR levels.
Manage the preparation of monthly financial reports such as bank account reconciliations, cash book, Budget monitoring and variance reports, and 80/20 analysis base reports.
Prepare financial reports (Balance Sheet, Income and Expenditure Statement, Cash Flow) and other specialized reports for submission to Global Fund or other donor missions or agencies as required.
Implement internal control for purchase approval, asset use, project resources e.g., consumption of project resources such as petrol, diesel, electricity, water, telephone, office supplies, etc.
Ensure that all transactions are adequately supported by internal approvals and third-party supporting documents such as price quotes, purchase orders, invoices, memos shipping receipts and proof of delivery.
Support the FAM in the preparation for external audits, compliance reviews, LFA reviews, OIG audits and any other reviews and audit exercises that may be required
Ensure that the FAR at PR and SR are updated regularly, all assets are insured timely, management of disposal, service and maintenance plan.
Train and supervise a proactive team of staff including SRs, providing support and advice as necessary
Assumes responsibilities of the Finance Manager in his absence as delegated by the Finance and Admin Manager or the Project Coordinator.
Liaise with Procurement, Legal, technical staff etc. to obtain commitments and outstanding payments and ensure they are paid
Review all requests (memos) and confirm budget availability
Review PVs/JVs and pass to FAM for authorization and transmission to GFA
Support the budget revision, reprogramming process and budget flexibility processes
Participate in spot checks of activities and SR reviews

Experience

Master’s Degree in Accounting/Finance/Audit
ICAN or equivalent degree (CA, CPA, ACCA, CIMA, CFA, CFE, etc.) is an added advantage
A minimum of 7 years of practical accounting or auditing and grants management experience
Preferably at least 3 years’ experience working with donor funded projects (preferably Global Fund) at a senior level.
Ability to use modern accounting software (NAVISION preferred)
Effectiveness in training and coaching finance and non-finance staff in internal control policies and procedures to ensure highest standards are maintained
Excellent experience of budgeting and budget management
Excellent understanding of financial systems and procedures
Excellent experience of Microsoft Packages, Excel, PowerPoint and Word
Strong communication and interpersonal skills
Ability to manage a complex and diverse workload and to work to tight deadlines
Ability to build a proactive team, motivating staff and working collaboratively with colleagues and providing support and advice as necessary
Strong management, supervisory, and capacity building skills, including at least 5 years’ experience in managing teams of professional staff.
Strong written and verbal communication skills,
Ability to work independently while being a strong team player.
Sound knowledge of the Government of Nigeria structures (NACA) and policies relevant to the management and oversight of Global Fund programs will be an advantage.
Strong leadership skills and ability to respond effectively to deadlines and high-pressure situations.
Good understanding of budgets, financial processes and financial reporting and compliance with donor requirements.
Ability to work with multi-sectoral teams and produce positive results.

Job Title: Global Fund Communications and Protocol Officer

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job Summary

The Communications and Protocol Officer plays a crucial role in supporting the Project Director in creating, implementing, and managing communication strategies and activities that are vital for program success and positioning NACA for future growth.
This role involves engaging with key stakeholders, including federal and state-level government agencies, donor partners, and local implementing partners, to address communication and collaborative learning and action.
Additionally, the officer will oversee the management of protocols for the project.

Key Responsibilities

Lead the development and implementation of a communication plan and strategy for the grant, in collaboration with the broader NACA communication unit.
Define grant-focused communication, documentation, and dissemination strategies in collaboration with the Project Management Unit (PMU).
Take the lead in producing content that aligns with communication and positioning objectives. This content can serve to showcase the success of grant implementation or correct any misconceptions through behavioral and perception change. Close coordination with other PMU members is essential, whether through grant activities or related published stories.
Liaise with key stakeholders, including the Federal Ministry of Health (FMOH), Sub-Recipients (SR), Country Coordinating Mechanism (CCM), State Ministry of Health (SMOH), donors, and reputable media outlets regarding communication activities and efforts. Ensure compliance with donor expectations, branding and marking policies, and reporting requirements.
Lead the preparation and distribution of regular bulletins and newsletters that cover investments/plans and progress made.
Maintain accurate records of meeting minutes, agendas, and attendance, whether in physical or electronic form.
Facilitate electronic meetings for the technical units using various electronic media platforms.
Arrange venues for physical meetings related to the various grant activities.
Actively participate in all grant activities to gather content and cultivate relationships with stakeholders.

Experience

Bachelor’s Degree in Communications, Public Health, Humanities, or a related discipline.
A minimum of 5 years’ experience in developing communications products and programs, with experience working on donor-funded projects being an advantage.
Familiarity with web-based applications and social media communication is a plus.
Strong written and oral communication skills, including a professional level of proficiency in English.
Understanding of strategic communications, including leading the development and implementation of strategic communication plans.
Strong knowledge of global public health issues, including HIV, Malaria, and Tuberculosis.
Familiarity with emerging communication trends, social media, multi-media and multi-platform storytelling, and web content creation and management. Basic photography and design/layout skills are a plus.
Strong editorial skills, including the ability to accurately proofread and review documents for language, layout, and formatting consistency.
Ability to work independently on a broad variety of projects.
Competence in assessing priorities, managing a variety of complex activities simultaneously in a time-sensitive environment, and meeting competing deadlines.
Proven ability to participate successfully on teams in a fast-paced environment

Job Title: Global Fund Technical Advisor (Health Management Information Systems / Monitoring Evaluation and Learning)

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job Summary

The Technical Advisor (HMIS/MEL) position is to provide technical leadership to coordinate the Global Fund (GF) HMIS/MEL activities in a manner that strengthens the national Health Information System (HIS), and to lead the project’s Monitoring and Evaluation and Learning (MEL) effort to support improvement in HIV, TB, Malaria and COVID -19 program activities (i.e., enhancing data collection whether paper and electronic and data use in both public and private facilities).
S/he will provide high level expertise to strengthen national processes and tools in strategic information and shall also be responsible for collecting, reviewing and management of project data (including all data collection activities i.e., surveys, assessments, etc.) for use in reporting and for conducting performance management.

Key Responsibilities

Provide technical and managerial oversight of the Sub-Recipient (SR) and other implementers under the NACA GF grant supporting HMIS strengthening
Support the SR to ensure the successful implementation of the HMIS and MEL strengthening component of the GF grant to support delivery of comprehensive prevention, care and treatment services for ATMs and COVID – 19.
In collaboration with the SR, support grant stakeholder management efforts as it relates to HMIS and MEL activities to support delivery of comprehensive prevention, care and treatment services for ATMs and COVID – 19.
Ensure that the SR work within project technical strategy, grant agreements, project workplan, project budget, government regulations, relevant policies and procedures and makes accountable decisions concerning work responsibilities.
Support the SRs in the design and functioning of HMIS and MEL systems.
Represent the project at the international, national and sub national levels on matters of HMIS and MEL strengthening and services.
Review SR reports to ensure that it provide clear documentation of programmatic achievements and keep Project Director informed on monthly, quarterly and annual basis.
Work with the SRs and NACA PMU to document and publish best practices.
Ensure adequate reporting data is provided by the SR for compilation of reports for Global Fund, other stakeholders and used by project management to determine project effectiveness and efficiency: coordinate writing of HMIS and MEL reports
Responsible for managing the project training database and the CCM dashboard
Promote collective knowledge management and learning in support of grant policy priorities and programme strategies
Communicate programme activities, progress and developments to relevant stakeholders
Provide feedback to PD for use in monitoring implementation

Experience

Master's Degree in Information Science, Data Science, Public Health, Statistics, Health Informatics, or a related field
At least 10 years of experience working with information systems management and design in the health field for international donor-funded programs (Global Fund preferred), and in managing MEL systems for large-scale projects of which five (5) years must have been in a senior HMIS management position.
Experience with the national HMIS system for collecting, analyzing and reporting health services data using standard tools and software. Familiarity with NHMIS and DHIS2 is required.
Experience and up-to-date knowledge and skills in HMIS/MEL for health systems and healthcare provision to strengthen interventions in HIV, TB & Malaria programs in the context of a health system strengthening effort are essential.
Experience working on a Global Fund or other donor funded HMIS/MEL system strengthening project and ensuring timely completion of activities in a fast-paced environment is essential
Strong project management, analytical and interpersonal skills
Excellent written and spoken communications skills in English.
Strong skills in using word processing, spreadsheet, database and presentation software (Microsoft Office applications preferred).
Experience using web-based applications (email, browsing, and literature retrieval).
Ability to work with minimal supervision, result-oriented, highly skilled in writing, planning and strategizing.

Job Title: Global Fund Driver

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job Summary

The Driver position is responsible for providing transport support services to all project staff. This includes driving project vehicles while supporting commuting for project.
Drivers are also responsible for the care and maintenance of the project vehicles.

Key Responsibilities

Drive project staff (based on approval from Admin or other authorized officer) to support office finance/admin activities, project activities, and meetings within and outside of Abuja based on approval.
Maintain accurate and up-to-date records relating to individual vehicle use.
Ensure all aspects of the vehicle policy are being followed and enforced during assignments.
Inspect the vehicle daily and prior to travel to assure all fluids, tires, wipers, belts, etc. are in good working order.
Signal any signs of the need for maintenance or other problems with the vehicle to the admin officer.
Keep the vehicle clean and ready for any trip at all times.
Keep the vehicle health log updated (car mileage logs to be recorded at the start of each trip and every stop).
Assure the security of the vehicle when outside of the office.
Assure the safety of all passengers.
Submit all expense reports related to the vehicle to the admin officer for review and processing in a timely manner.

Experience

A Secondary School Certificate is a plus.
Minimum of 3 years of driving experience.
Valid Nigerian Driver’s license.
Good knowledge of streets in Abuja and other key cities.
Ability to speak and write in English.
Good knowledge of standard driving practices.
Good driving record.
Sound judgment, non-aggressive driving style, and good communication skills.
Ability to travel if required.
Ability to organize and complete manual and routine tasks as assigned.

Job Title: Global Fund Technical Advisor (Health Procurement and Supply Chain Management)

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job Summary

The Global Fund Technical Advisor (HPSM) position is to provide technical leadership to coordinate the Global Fund (GF) grant HPSM program in a manner to strengthen the national HPSM program (i.e., enhanced availability of good quality commodities) to support HIV, TB, Malaria and COVID 19 service delivery activities while eliminating program interruptions due to supply issues.
S/he will provide support (technical, strategic advice and programmatic) towards ensuring efficiency of supply systems (availability of information to inform supply decisions and reduction of expiries), strengthening of appropriate regulatory activities as well supporting the transitioning of logistics and supply chain management to national entities.

Key Responsibilities

Provide technical and managerial oversight of the Sub-Recipient (SR) and other implementers under the NACA GF grant supporting HPMS strengthening activities
Support the SR to ensure the successful implementation of the HPM strengthening component of the GF grant to support delivery of ATM and C19 comprehensive prevention, care and treatment services.
In collaboration with the SR, support grant stakeholder management efforts as it relates to HPMS strengthening activities to support delivery of ATM and C19 comprehensive prevention, care and treatment services
Ensure that the SR work within project technical strategy, grant agreements, project workplan, project budget, government regulations, relevant policies and procedures and makes accountable decisions concerning work responsibilities.
Support the SRs in the design and functioning of M&E systems for HPMS.
Represent the project at the international, national and sub national levels on matters of HPMS strengthening and services.
Review SR reports to ensure that it provide clear documentation of programmatic achievements and keep Project Director informed on monthly, quarterly and annual basis.
Work with the SRs and NACA PMU to document and publish best practices.
Ensure adequate reporting data is provided by the SR for compilation of reports for Global Fund, other stakeholders and used by project management to determine project effectiveness and efficiency: coordinate writing of HPMS reports
Promote collective knowledge management and learning in support of grant policy priorities and programme strategies
Communicate programme activities, progress and developments to relevant stakeholders
Provide feedback to PD for use in monitoring implementation
Collaborate with FMOH, SRs, states and other stakeholders to ensure all equipment procured using grant funds are adequately installed, maintained and are fully operational to support service delivery.
Respond to all PSM issues emanating from the grant to the GF CT/LFA/GFA as required.
Support SR in preparation and regular reviews of forecasts and supply plans as well as provision of updates on commodity utilization, stock status of all grant procured health products, inventory management to prevent stock outs, wastages and expiries for commodities procured by the grant to ensure availability and prevent service interruption.
Work with the procurement team to ensure availability of IDEC and NAFDAC waivers for all imported products
Work closely with clearing agents to facilitate seamless clearing of inbound products
Support adequate planning for clearance and storage of expected consignments
Supervise the activities of the 3PL and ensure that KPIs for distribution are tracked and quarterly reports shared with the team

Experience

Bachelor's Degree in Pharmacy, Health Sciences, Supply Chain / Logistics; Plus Master's Degree in Public Health, Supply Chain Management, natural and sciences or other related fields.
Supply chain certifications (CIPS, APICS, CSCP or similar) an added advantage
At least 10 years of experience working in the supply chain management space of the national health system of which five (5) years must have been in a senior HPMS/PSM management position.
Experience working on international donor-funded programs (Global Fund preferred) is added advantage and ensuring timely completion of activities in a fast-paced environment is essential.
Experience designing and implementing health products supply chain interventions (Preferably in HIV, TB, Malaria and C-19 programs)
Experience with national LHMIS system for collecting, analyzing and reporting health commodity data. Familiarity with NHLMIS is required.
Leadership experience in management of public health commodities pipeline.
Strong project management, analytical and interpersonal skills
Excellent written and spoken communications skills in English.
Strong skills in using word processing, spreadsheet and presentation software (Microsoft Office applications preferred).
Experience using web-based applications (email, browsing, and literature retrieval).
Ability to work with minimal supervision, result-oriented, highly skilled in writing, planning and strategizing.

Job Title: Global Fund Admin Officer

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Finance and Admin Director

Job Summary

The Admin Officer position is responsible for a variety of administration activities, including employee relations and orientation, enforcing Project Management Unit (PMU) regulations and high-level record keeping to support the achievement of organizational and country goals and objectives through the development, implementation, and management of administrative activities.

Key Responsibilities

Oversee centralized office/admin operations and procedures for the PMU.
Organize learning and development opportunities for staff to achieve program goals.
Maintain effective internal controls for inventory and store while ensuring the availability of required office supplies.
Manage the organization’s office space, including ensuring physical safety.
Regularly report on security-related incidents encountered by project staff during official business, and on the security situation overall in Abuja and elsewhere; and advise on needed protective actions as appropriate.
Supervise office administrative personnel, including but not limited to project drivers, office cleaners, and corners.
Ensure that office premises are maintained in a clean and sanitary condition and that kitchen & bathroom fixtures, air conditioning units, water dispensers, and other office equipment are maintained in good condition and repaired/replaced promptly when necessary.
Manage local travel arrangements for visiting consultants and staff (where required) and provide all visitors with an up-to-date information packet and workspace within the office when required.
Update, maintain, and safeguard staff records in an organized manner.
Process annual leave requests.
Document and track the movement of files and memos between PMU and NACA and GFA.
Respond to employee-related queries and provide answers to all administrative-related inquiries and requests.
Manage processes related to staff recruitment (including onboarding of new staff), disciplinary actions, staff separation, and termination.
Disburse petty cash to maintain office operations.
Provide periodic updates to staff on the staff Human Resource manual.
Maintain an up-to-date contact list for staff, including mobile telephone lines, official and alternate email addresses, residence, and their next of kin.

Experience

Master’s Degree in Business Administration, HRM, or related humanities degrees.
Minimum of 5 years experience in administrative and HR functions.
Preferably at least 3 years experience working with donor-funded projects.
Ability to work collaboratively with colleagues and provide support and advice as necessary.
Strong written and oral communication skills, including professional-level English language skills.
Ability to interpret, analyze, and explain the official NACA PMU framework.
Able to work alone on a broad variety of projects.
Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution is helpful.
Competence to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.

Job Title: Global Fund Technical Advisor (Lab Systems)

Location: Abuja
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job Summary

The Technical Advisor (Lab Systems) position is to provide technical leadership to coordinate the Global Fund grant laboratory program in a manner that strengthens integrated delivery of comprehensive HIV/AIDS, Malaria, TB or Hepatitis B and Hepatitis C services and infectious disease outbreak response in partnership with the Federal and State governments and other partners and leads to sustainable prevention and control efforts.

Key Responsibilities

Provide technical and managerial oversight of the Sub-Recipient (SR) and other implementers under the NACA GF grant supporting laboratory systems strengthening
Support the SR to ensure the successful implementation of the laboratory systems strengthening component of the GF grant to support delivery of comprehensive prevention, care and treatment services for ATMs and COVID – 19 (including for Hepatitis B and Hepatitis C services and infectious disease outbreak response).
In collaboration with the SR, support grant stakeholder management efforts as it relates to lab services for ATMs and COVID – 19 (including for Hepatitis B and Hepatitis C services and infectious disease outbreak response)
Ensure that the SR work within project technical strategy, grant agreements, project workplan, project budget, government regulations, relevant policies and procedures and makes accountable decisions concerning work responsibilities.
Support the SRs in the design and functioning of the laboratory M&E system.
Represent the project at the international, national and sub national levels on matters of laboratory systems and services.
Review SR reports to ensure that it provide clear documentation of programmatic achievements and keep Project Director informed on monthly, quarterly and annual basis.
Work with the SRs and NACA PMU to document and publish best practices.
Ensure adequate reporting data is provided by the SR for compilation of reports for Global Fund, other stakeholders and used by project management: coordinate writing of Lab reports
Promote collective knowledge management and learning in support of grant policy priorities and programme strategies
Communicate programme activities, progress and developments to relevant stakeholders
Provide feedback to PD for use in monitoring implementation

Education and Experience

Master's Degree in Medical Laboratory Science, Public Health or related field
At least ten (10) years post-qualification experience working on laboratory systems of which five (5) years must have been in a senior laboratory management position
Experience working on a nationwide laboratory system strengthening project i.e., designing and implementing Lab system strengthening interventions in HIV, TB & Malaria programs in the context of a health system strengthening effort is essential.
Experience working on a Global Fund or other donor funded laboratory system strengthening project is essential
Registration with the appropriate professional regulatory authority in Nigeria, a plus.
Experience in monitoring and evaluating Lab system strengthening project results and ensuring timely completion of activities in a fast-paced environment.
Strong project management, analytical and interpersonal skills
Excellent written and spoken communications skills in English.
Strong skills in using word processing, spreadsheet and presentation software (Microsoft Office applications preferred).
Experience using web-based applications (email, browsing, and literature retrieval).
Ability to work with minimal supervision, result-oriented, highly skilled in writing, planning and strategizing

Job Title: Global Fund Contracts and Compliance Manager

Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Director

Job Summary

The Global Fund Contracts and Compliance Manager is responsible for ensuring compliance with statutory donor rules and regulations for all contracts.
They provide advice and guidance on donor rules and regulations, enforce administrative policies, and promote adherence to procedures to ensure compliance.
The manager advises teams on risk analysis and mitigation.

Key Responsibilities

Monitor and report on contract performance, taking corrective action as needed.
Interpret contract requirements, terms, and conditions in collaboration with the Legal unit.
Maintain accurate contract records.
Resolve routine post-award issues within contract terms and conditions.
Review and evaluate expiring contracts and conduct proper closeout.
Conduct due diligence on contracting documents.
Provide input into the development of RFPs/RFQs and participate in the vendor selection process.
Ensure full compliance with donor and government policies and procedures.
Act as the focal point for compliance matters and collaborate with the NACA compliance unit.
Advise stakeholders on changes in donor compliance regulations.
Develop/review operational policies, guidelines, tools, and templates for compliance.
Assess current contracts, systems, and procedures against donor requirements.
Conduct compliance audits and provide quality assurance.
Develop/review training materials for compliance and provide training on donor and government compliance matters.

Experience

University Degree in Finance / Economics / Accounting, Business Administration, Public Administration, Engineering, Law, or related field with a certificate in Audit or Donor Compliance.
Broad knowledge of compliance, procurement, and contracting.
Minimum of five (5) years of experience in grant and compliance management, project/contract management.
Experience with GF-funded programs is desired.
Strong knowledge of donor regulations and ability to analyze and interpret them.
Expertise in interpreting and applying statutory and regulatory language in executing awards and contracts.
Problem-solving skills and high performance management in complex organizations.
Computer skills, including Windows and Microsoft Office applications.
Interpersonal, team-building, and communication skills.
Strong written communication skills.
Organizational skills and ability to work in a culturally diverse environment.
Ability to handle multiple tasks, set priorities, and work independently or as part of a team.
Self-driven, solution-oriented, with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines.

Job Title: Global Fund Project Director

Job Summary

The Project Director manages the Global Fund (GF) Projects i.e., Resilient and Sustainable Systems for Health (RSSH), COVID – 19 Response Mechanism and HIV grants.
S/he is responsible for ensuring project deliverables and results are met on schedule.
S/he is responsible for providing leadership (technical and managerial) to the GF Projects and the Project management unit to ensure that project deliverables are met in a timely manner and that they are of desired quality; client and stakeholder relationships; finalization and submission of required reports; use project data to conduct quarterly performance management to ensure that grant goals are met and to foster coordination and synergy with other Global Fund projects.
She/he will maintain good working relationships with the relevant Government institutions and its officials (at all levels as may be appropriate), local and international partners and the Nigeria Country Coordinating Mechanism (CCM).

Key Responsibilities

Provide technical and managerial oversight of the National Agency for the Control of AIDS (NACA) Global Fund projects i.e., RSSH, C-19RM and HIV grant and Project Management Unit (PMU).
Recommend project activities and payment for approval to the DG NACA and other NACA units as may be appropriate
Ensure that SRs/partners implement the project’s Technical Strategy, Monitoring and Evaluation (M&E) plan and annual project work plans as per contract/agreement requirements and approved budget taking into cognizance the GF requirements/policies and NACA’s policies/procedures/technical frameworks and standards.
Manage programme budgets and ensuring proper financial management and accountability
Regularly review and manage program risks by maintaining a risk log with mitigation measures to address the risks.
Serve as a liaison between the PMU and relevant decision makers at the Federal Ministry of Health (FMOH), Sub-Recipients, CCM and other stakeholders.
Coordinate the preparation and submission of high quality programmatic and financial reports to Director General, the CCM and the Global Fund on schedule, using appropriate templates as applicable, with respect to the grant performance and progress.
Maintain grant-related reference resources including grant agreements, approved work plan and performance framework, Project Implementation Plan (PIP), grant reporting schedules, grant document deadlines, and other information that may be needed.
Review project reports, the approved work plan and budget
Research best and emerging grant development and management practices and ensure capacity building of PMU team members in relevant areas.
Actively participate in local, state, and national grant-related activities and provide technical support.
Consistently promote a strong corporate culture, quality and high-performance work teams.
Make presentation on behalf of the project in various fora, international, national and sub national levels
Responsible for the onboarding and orientation of all new members of staff supporting the PMU as well as the federal government staff supporting the implementation of the grant.

Education and Experience

Master's of Public Health (MPH), MBBS or Master’s level Degree in related field or equivalent experience
Minimum of 15 years’ experience working in development field and program implementation, preferably public health
Experience managing large international donor funded projects (preferably Global Fund HIV/AIDS, tuberculosis, and/or malaria programs) in Health system strengthening programs on supply chain, monitoring and evaluation, health management information system, laboratory services and Federal- and State-level programs is an added advantage
In-depth understanding of the Global Fund and its operational principles, guidelines and grant management architecture
In-depth understanding of NACA, FMOH’s departments, other relevant National Health Systems/Institutions and their functions/mandates
Proven capability to collaborate and efficiently work with multiple partners, Government Ministries, Departments and Agencies at both federal and state level respectively and in a complex environment to achieve results
A proven approach to capacity building, professional networking and working in partnership with other implementers and host country government
Good analytical and presentation skills, in English
Excellent communication (verbal and written) and interpersonal skills
Result-oriented, focused, highly skilled in writing, planning and strategizing
Proficient with computer skills.

Benefits of Working for RSSH/C19RM Project
This position offers a number of benefits to its employees, including:

Competitive salary and benefits package
Opportunities for professional development and growth
A chance to make a real difference in the lives of people affected by HIV/AIDS

How to Apply
Interested and qualified candidates should:
Click here to apply

Note: If you are interested in working on a challenging and rewarding project to improve the health and well-being of Nigerians, we encourage you to apply

Application Deadline 6th November, 2023.

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