Ongoing recruitment at RusselSmith Group, March 2016

⏲ Mar 2, 2016, 11:22 AM
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RusselSmith Group is a company created to to service the needs of the global Oil and Gas exploration and production industry utilizing Rope Access Technology as primary means of access.
A career at RusselSmith offers you growth and a chance to make a difference. Throughout our history, we have continued to help our employees realize their dreams, whilst creating opportunities for them to fulfill their personal and professional potential.

RusselSmith Group is recruiting to fill the below position:

Job Title: Account Officer

Job Reference Code: RS-FIN-006
Location: Nigeria
Job Type: Full-Time

Essential Duties and Responsibilities
Management Accounting:

Ensure accurate, functional and complete accounting, reporting and internal control systems that all relevant records are maintained.
Codes invoices with accounting account numbers according to distribution in the general ledger
Transactions posting. Determines dates for invoices to be paid and keys invoices into computerized accounts payable system. Tracks the approvals of transactions posted
Process all petty cash, cash advances, purchase orders, claimable expenses and payroll income
Monitors and ensure that approved transactions are posted into the various accounts within the specified period.
On daily and weekly basis, reviews invoices scheduled for payment and special cheque request with line Manager, prints approved checks, prepare and routes for signature according to check signing authority.
Attaches duplicate copy of checks to original invoices, stamps invoices "Paid" and files in permanent records.
Receives and processes vendor invoices and internal check requests.
Maintains open files for purchase orders, packing/receiving slips and matches to invoices.
Review, proofread, and verify forms, invoices, requisitions, reimbursements and financial documents as necessary for accuracy in calculation and adherence to policies and procedures.
Verifies invoices for quantity, unit pricing, extensions and applicable discounts.
Assist with preparation of financial statements, maintaining cash controls and maintaining accounts payable
Assist in the preparation of annual accounts and project financial deliverables
Processes account payable, receivable invoices and payments in an accurate and timely manner.
Process all payments through cash-flow and monthly bank reconciliation.
Obtains approval from appropriate personnel for payment for miscellaneous invoices.
Maintains alphabetical open invoice file for unpaid invoices.
Prints, verifies and maintains accounts payable voucher reports, open/aging reports, disbursement reports, and journals.

Bank Reconciliation:

Creates a journal entry in cash management and reconciles the bank deposit to the accounts receivable sub-ledger
Investigate differences with the bank statement and company’s journals and ledgers; and reconcile any discrepancies or inaccuracies.
Process all journals for the reconciliations with bank statement. Make appropriate adjustments and reconciliation of any discrepancies or inaccuracies in the accounts ledger and cash management ledger
Liaise with the bank on a daily basis to discuss the daily receipts in the bank statement and give advice on action required for different receipts.
Ensures the reconciliation of monthly cash flow reports and statistical records/logs.
Prepare financial management processes, particularly in relation to bank account transaction types into the ERP software in an accurate and timely manner.

Fixed Asset Register:

Generate and update project costs into fixed asset accounts, and close out those accounts once the related projects have been completed.
Reconcile the balance in the fixed asset subsidiary ledger to the summary-level account in the general ledger.
Calculate depreciation for all fixed assets and update upon acquisition of new assets.
Review and update the detailed schedule of fixed assets and accumulated depreciation terms/rates as it applies to capitalized items.
Prepares property tax returns for review with the line manager

Administration:

Ensures proper documentation and maintenance of the department’s file management system.
Files papers and documents into appropriate department files.
Assist in the development and review of departmental procedures, policies and objective.
Monitors the departmental inventory and coordinates the requisitioning of additional materials as required

Departmental Reports:

Prepares scheduled management account reports.
Generate the required weekly, monthly, quarterly, bi-annually and annually reports and presentations.
Provide comprehensive, effective and efficient administrative support to all departments.
Performs other duties as assigned or required.

Educational Qualifications

A good university first Degree is required; preferably in Accounting.

Experience Required

0-2 years

Skills/Qualifications Required

Good communication skills and the ability to work well with people are essential.
Good organizational and multitasking skills
Strong analytical and data analysis skills
Exhibits initiative, responsibility and flexibility.
Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.

Physical Demands:

Regular use of the telephone and e-mail for communication is essential. Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

Job Title: IT Administrator

Job Reference Code: RS-SMD-003
Location: Nigeria
Job Type: Full-Time

Essential Duties and Responsibilities

Administer workstations, utilizing one or more TCP/IP or non-TCP/IP networking protocols and/or one or more UNIX-based or non-UNIX based operating systems.
Administer servers, storage systems and other similar equipment to ensure that they function properly
Test and deploy software updates and patches to ensure that the versions on Company equipment are always up to date.
Evaluate and/or recommend purchases of computers, network hardware, peripheral equipment and software;
Investigate user problems, identify their sources, determine possible solutions, test and implement solutions.
Install, configure and maintain personal computers, servers, computer workstations, file servers, ethernet networks, network cabling, and other related equipment, devices, and systems; add or upgrade and configure modems, disk drives, data acquisition systems, access control systems, printers and related equipment.
Plan and implement network security, including building firewalls, security applications, managing host security, file permissions, backup and disaster recovery plans, file system integrity, and adding and deleting users.
Perform research and deploy new technologies
Deploy and administer telecommunications equipment/networks, including VOIP.
Manage CCTV, biometric security and any other security and access control systems used in the Company
Enforce and manage compliance with the Password Policy and password recovery.
Manage the Company’s software inventory, track license statuses and ensure licensing compliance
Troubleshoot networks, systems, and applications to identify and correct malfunctions and other operational difficulties.
Manage the RusselSmith email system. This includes setting up accounts and forwarders, deactivations, archiving and ensuring availability.
Active Directory management and user provisioning
Administer the Datacenter and all the equipment in it.
Assist users in maximizing use of networks and computing systems.
Track and manage the Business Solutions Asset Inventory
Prepare and submit reports on System Administration, support and network security and other areas as required.
Identify utilization patterns and their effect on operation/system availability and performance expectations.
Anticipate communication and networking problems and implement preventive measures.
Establish and perform maintenance programs following company and vendor standards.
Ensure timely user notification of maintenance requirements and effects on system availability.
Investigate, recommend and install enhancements and operating procedures that optimize network availability.
Maintain confidentiality with regard to the information being processed, stored or accessed by the network.
Develop and maintain documentation on the features and status of the network and enterprise applications
Document IT problems and resolutions for future reference.
Provide IT support to personnel in other departments.
Provide on-the-job training to new department staff members.
Provide IT training and orientation to new company staff
Departmental Reports- Generate the required weekly, monthly, quarterly, bi-annually and annually reports and presentations.
To provide comprehensive, effective and efficient administrative support to all departments.
Performs other duties as required or as assigned.

Qualifications and Experience

Degree in Computer Science or related field

Experience Required:

2-5years

Skills/Qualifications Required:

Knowledge of a range of computer networking systems and languages to include UNIX or similar computer networks
Knowledge of computing and network hardware and peripheral equipment
Ability to communicate technical information to non-technical personnel
Ability to install, configure, and maintain personal computers, networks, and related hardware and software.
Knowledge of copyright laws as they pertain to the use of computer software
Knowledge of computer and/or network security systems, applications, procedures, and techniques

Physical Demands:

Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor.

Job Title: Rewards Specialist

Job Reference Code: RS-OHP-003
Location: Nigeria
Job Type: Full-Time

Summary of Functions
Essential Duties and Responsibilities:

Policy & Procedures- Under the direction of the Management, formulate develops, implements and updates personnel policies, procedures and forms for the effective management of the employees
Statutory Compliance- Stays current with laws and regulations affecting personnel issues, employment practices or trends and recommends new or revised policies and procedures as appropriate.
Reward Management- Prepares a compensation summary, which comprises of the present base pay of the staff, the results of the performance appraisal process,
Payroll- Responsible for computation of monthly payroll, budget (monthly & annual), payment of consultants’ monthly salaries, pensions and benefits. Reconciliation of employees monthly timesheet with their daily or weekly timesheets
Salary Survey- Under the directive of the Management conducts a compensation/market rate review analysis and the external competitiveness of the marketplace.
Manage the grading and pay structure of prospective employees. Issuance of employment contracts and agreements, employee probationary and confirmation process (background screening & credential verification)
Employee Relations- Manage administration of all matters with reference to employee engagement
Absence Management- Generate monthly reports of employees either on paid time-off, unpaid time-off, vacation or time-off for supervisor’s review.
Manage and file all employee documentary evidence to support employees’ leave records (Annual, Compassionate, Examination, Paternity, Maternity, Sick, Study, Voluntary Unpaid and Involuntary Unpaid Leave)
Event Management- Coordinate the company’s events & meetings (Annual Dinner, Mentoring Program & Staff Retreat).
Provide comprehensive, effective and efficient administrative support. Organize, maintain and review all employee employment records
Visa Advisory- Advises on visa type and also processes the reimbursement of visa fees
Departmental Reports- Generate the required weekly, monthly, quarterly, bi-annually and annually reports and presentations.
Corporate Organization Charts - Develops and updates the corporate organogram and departmental organogram to reflect current structure. Also update the employee directory.
Advise on developing and defining employees’ job functions & role responsibilities.
Attrition Management- Coordinates the exit process of separated staff. Ensures exit documentation is completed. Computes the final settlement (entitlement or indebtedness); coordinates and participates in completion of terminations and exit interviews where necessary.
Cultural Diversity- Collaborate with department leaders to continually develop and evolve initiatives and programs with respect to diversity and inclusion; understanding unique business and geographic challenges and needs to appropriately tailor those initiatives for success
Act as a central point of reference for internal and external queries with reference to employee relations. Provide information and answer questions on routine matters, ensure telephone and email enquiries are dealt with to a high professional standard and maintain confidentiality
Assists and supports department managers and all employees regarding personnel issues. Answers employee questions regarding personnel policies, procedures and benefits; researches and disseminates topical or timely information to managers and/or employees on personnel issues.
Performs other related duties as required or as assigned.

Educational Qualifications

A university degree in Human Management; Social Sciences, Legal or related field is preferred.
Professional Certification- human resources is an added advantage

Experience Required:

5-10years

Skills/Qualifications Required:

Good communication(oral and written) skills
Good team spirit and project management skills
Good people management and relationship skills
Good leadership skills
Good problem solving and reasoning skills
Good interpersonal and relational skills
Strong analytical and quantitative skills such as statistics and data analysis skills
Good reasoning skills; presentation skills; multi-tasking skills and organizational skills
Attentive to details, exhibits initiative, responsibility and flexibility

Physical Demands:

Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer, calculator, copiers, and FAX machines.

Work Environment:

The job is performed indoors in a traditional office setting.
Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

Job Title: Training & Recruitment Officer

Job Reference Code: RS-OHP-004
Location: Nigeria
Job Type: Full-Time

Essential Duties and Responsibilities

Meetings- Scheduling of meetings and interviews as requested or required.
Employee Records- Upload employee’s data on the company’s HR software database. Implement and maintain an effective record and file management system, ensuring accuracy and completeness of employee data on database.
File Management- Ensure an effective record and file management system of the department’s records i.e. performance evaluation, employee discipline, employment & interview, leave, training, timesheets etc. Files papers and documents into appropriate employee files.
Archiving- Ensures departmental records are archived on need and approval basis (quarterly to yearly is recommended depending on volume of documentation)
Training & Development- Ensures the training evaluation and training effectiveness forms are completed as defined
Departmental Stationeries- Requests, prepares and requisitions for the necessary stationeries or equipment required by the department.
Training & Development- Conduct needs analysis and determines training needs of employees through consultation with the respective line supervisors and H.O.D.
Ensure the effective management of training and evaluation of learning programs.
Responsible for coordinating with external agencies for conducting training programs for employees.
Ensure all trainings are approved before the participants embark also on payment advice and collection of certificates on time.
Event Management- Assists with company’s events & meetings (Annual Dinner, Management & Staff Retreat).
Reports- Generate or Updates required meeting notes i.e. departmental and management meetings.
Resourcing & Employment process- Coordinates and conducts recruitment, sourcing, attraction of applicants. Processes and screens applications using the selection criteria to shortlist.
Job Descriptions: Ensure that accurate job descriptions are in place. Provide advice and assistance with writing job descriptions
Advert Placement- Prepare notices and advertisements for vacant staff positions in the company on the career portal or the job description is circulated to outsourced agencies to initiate the shortlisting process.
Assessment Coordination- Scheduling and coordinating shortlisted applicants for assessment and psychometric profiling
Interview Coordination- scheduling and contacting of shortlisted candidates; informing the interview panel of scheduled date, coordination of the entire interview process with the hiring manager and informing the unsuccessful candidates
Recruitment and Selection- Coordinates the personnel recruitment and selection process in order to ensure a timely organized. Provides advice and support to supervisors and managers on candidate selection and ensures that they have accurate and timely information in order to make effective decisions.
Ensure cost effectiveness by the delivery of full range of effective human resources services.
Ensuring the quality and effective recruitment & selection strategy and practices
Coordinate and work closely with Training & Support unit on matter(s) related employee induction training and capacity building
Offer Package- Communicates approved salary package to the selected candidate and communicates the onboarding process to prospective employees to complete necessary medical screening.
Advises the concerned departments on the Workspace & station set-up; Technology Set-up & Configuration; Lunch Profile Set-up and Staff Medical Scheme.
Provides basic Employee Relations support to hiring managers/supervisors and provides career counseling and guidance to employees as necessary.
Onboarding: Coordinates the orientation and onboarding process of new hires. Drafts orientation agenda, circulates to the respective departments and ensures that the new hire(s) are oriented on each department within the company except where otherwise advised.
Manpower Planning- Estimating future organizational structure and manpower requirements, audits human resources, plans job requirement and job descriptions and develop a human resource plan taking into consideration the core purpose of matching or fitting employee abilities to company requirements with an emphasis on the future instead of present arrangements.
HR Documentation- Ensures completion of all appropriate paperwork by new employees.
Endeavors to ensure that the company employs the right balance of staff in terms of skills and experience, and advices on training and development opportunities to enhance their performance.

Educational Qualifications

A university Degree in Human Management; Social Sciences, Legal or related field is preferred.
Professional Certification- Membership in professional human resources societies is an added advantage.

Experience Required

2-5years

Skills/Qualifications Required

Good communication (oral and written) skills
Attentive to details
Good team spirit and project management skills
Good people management and relationship skills
Good problem solving and reasoning skills
Good interpersonal and relational skills
Good reasoning skills; presentation skills; multi-tasking skills and organizational skills
Strong analytical and data analysis skills.

Physical Demands:

Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer, calculator, copiers, and FAX machines.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

Job Title: Talent & Performance Management Officer

Job Reference Code: RS-OHP-005
Location: Nigeria
Job Type: Full-Time

Essential Duties and Responsibilities

Performance Evaluation - Drive the performance appraisal system. Follow up with Managers and Departmental Head for completing the performance appraisal on time.
Coordinates and assists manager with employee reviews and performance appraisals.
Lead the Performance Development Review Process and work with key staff in all facets relating to performance management (taking the workforce from “good” to “great”)
Build effective relationships with management and staff fostering the creation of a high performance culture throughout the company
Ensuring the effective implementation of staff performance management system including handling of poor performers
Prepare implementation/roll out plan for all Performance Development Reviews required across the business & associated time frames/action plan (bi-annual process)
Define appropriate metrics to measure, analyze, and report on the overall performance of the Identified Talents
Participate in the development of strategic plans and activities designed to enhance RusselSmith’s ability to attract and hire qualified candidates, as well as the performance management and training activities to aide in their retention and development required throughout the employee lifecycle
Provide strategic oversight of the total rewards philosophy and the design, development and maintenance of the company’s compensation and benefits programs in support of the goals to retain and motivate employees
Carry out duties and responsibilities with regard to the management, development and collation of employee(s) Performance Information.
Implement and maintain monitoring systems for all employee’s performance indicators, targets and standards.
To maintain the Department’s performance database, by collating, inputting, processing and retrieving information and data, and to provide regular reports.
In conjunction with the line managers/H.O.Ds develop performance strategies to ensure employees deliver continuous improvement.
Assist in the organization and delivery of training events for employees on performance and service improvement related issues.
Contribute towards the efficient and effective communication of performance issues to all departmental head including developing Performance Newsletter/communiqué to boost morale.
Research Performance, service improvement and associated issues internally and externally and be aware of developments affecting the work of employees.
Manage, influence and motivate staff associated with performance issues. Respond to requests and queries from employees in a helpful and constructive manner.
Devise and implement policies and strategies for the development of employee performance matters.
Devise and implement policies and strategies for the development, implementation and monitoring of service delivery performance standards.
Manage the development and implementation of monitoring systems for performance indicators and standards, including ensuring data quality and compliance with internal and external audit requirements.
Coordinate and facilitate discussions with employee(s) and managers on performance issues and service improvement measures
Talent Management- Responsible for executing the Company’s Retention Strategies; Employee Career Management; Employee Promotion and Transitioning; Employee Leadership Development and identifying Talent Gaps.
Develop and implement policy, process, and initiatives to meet the company’s aspirations on talent management, and staff career development
Take lead and coordinating the talent management process and program, including identifying, assessing, developing, and reviewing high potential talent
Maintain and update high potential talent list
Collaborate with the training and support team to develop and conduct learning and development programs that align with talent management strategy
Monitor progress against the Talent Management strategies
Work closely with training and support unit to support talent management initiatives and succession planning
Review and work closely the team to develop and maintain competencies and skills matrix for all areas of the business
Develop and deliver ongoing development programs in line with developed skills matrix to ensure management are able to effectively conduct reviews, have difficult conversations and to encourage leadership development
Works closely with the People Services & Reward Unit to manage and ensure the effectiveness and competitive compensation strategy in alignment with total rewards philosophy to foster talent retention
Act as a central point of reference for internal and external queries with reference to performance and talent management.
Ensure telephone and email enquiries are dealt with to a high professional standard and maintain confidentiality.
Performs other related duties as required or as assigned.

Educational Qualifications and Experience

A university degree in human management; social sciences, legal or related field is preferred.
Professional Certification- human resources is an added advantage
Experience Required: 0-2 years

Skills/Qualifications Required:

Good communication (oral and written) skills
Good team spirit and project management skills
Good people management and relationship skills
Good leadership skills
Good problem solving and reasoning skills
Good interpersonal and relational skills
Strong analytical and quantitative skills such as statistics and data analysis skills
Good reasoning skills; presentation skills; multi-tasking skills and organizational skills
Attentive to details, exhibits initiative, responsibility and flexibility

Physical Demands:

Occasional travel by airplane and automobile in conducting business is necessary. Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer, calculator, copiers, and FAX machines.

Work Environment:

The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

Job Title: Finance Analyst
Job Reference Code: RS-FIN-005

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Client payment invoice tracking - Keep track of the money going into and coming out of an organization. This includes monitoring the accounts payable and the accounts received, as well as tracking and cataloging the progress of invoices.
• Receives daily project progress reports for preparation and processing client invoices.
• Client purchase order analysis and tracking.
• Loan Management- Monitors loans and accounts payable and receivable to ensure that payments are up to date
• Budget Planning- Budgeting, Budget Performance, Cash flow, Financial Planning, Financial KPI, BOD Reporting, Bank Reconciliation and Fixed Asset Register
• Budget Planning- Monitors company’s finances, setting financial priorities and creating budgetary goals. Receives departmental and project budgets; analyzes budgets, budget monitoring and forwards analysis to the line manager and or H.O.D.
• Reconciles bank statements, daily charges and cash, cheques and bankcard payments.
• Process, code, balance, and post payments and bankcards received.
• Detecting Financial Irregularities- In charge of detecting and, where possible, correcting any financial irregularities. This can include funds that appear to be missing, accounting books that don't add up or discrepancies in invoices.
• Codes data for input to financial systems according to company’s procedures.
• Calculating financial ratios and valuation.
• Financial analysis of company and projects; determining profitability of company and projects.
• Foreign Exchange Management
• Working Capital Management
• Bank relationships Management
• Responsible for matters related to funding and money management. Supervise the receipt and disbursement of money, as well as in planning for the company's financial future. Reviews them for accuracy.
• Internal Audit & Control- Internal Auditing and Cost control
• Audit Preparation- Coordinates and prepares pertinent information for external accounting firm and auditors in strict adherence to the company’s procedures.
• Review and monitor preparation for internal audit in liaison with line manager and CFO
• Treasury- Banking, Financial Risk, Financial Resourcing and Loan Management
• Tax Compliance- Tax Planning and Tax Implementation
• Maintains fixed asset records and control; determines depreciation terms/rates to apply to capitalized items; prepares property tax returns for review by the line manager and or H.O.D.
• Prints, verifies, maintains and analyzes accounts receivables reports and aging reports; expected date of revenue; actual date; days overdue.
• Administers preparation of interim, year-end and comparative financial reports; performs and provides analysis of current results to prior periods and/or budget.
• Prepares required government reports as directed by line manager and or H.O.D and responds to inquiries as necessary.
• Prepare background worksheets and input information on Financial Planning exercises based on policy decisions made by the management team and within agreed deadlines.
• Reports and Documentations- Develops and reviews financial reports and documentations, whether internal or external. This will include tax forms, financial disclosures, and memos or letters informing relevant parties of the company's financial state
• Carrying out analysis of accounts receivable related records. Review and correct claims.
• Record and prepare financial statements that adhere to generally accepted accounting principles (GAAP), regulatory requirements and company policies.
• Performs other duties as requested or assigned.

Educational Qualifications:
A university degree in finance preferred.

Experience Required:
2-5years

Skills/Qualifications Required:
• Must possess intermediate knowledge of financial systems and familiarity with accounting and spreadsheet applications is required.
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Good analytical and data analysis skills
• Exhibits initiative, responsibility, flexibility and leadership.
• Ability to maintain flexible attitude and approach towards assignments and successfully operate under guidelines.

Physical Demands:
Ability to communicate orally with vendors, management, and other co-workers, both individually and in front of a group is important. Regular use of the telephone and e-mail for communication is essential.

Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computer terminals, calculator, copiers, and FAX machines.

Good reasoning ability is important. Able to understand and utilize accounting reports and legal documents to conduct business.

Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer monitor and/or calculator.

Job Title: Facilities Officer
Job Reference Code: FAS-003

Summary of Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Facilities Project Management. Ensures the effective relocation of staff and space management process.
• Maintaining office equipment and facilities; arrange for repairs when necessary. Make recommendations for new or additional office equipment as appropriate.
• Initiating planned maintenance programs for a variety of office equipment and preventive maintenance of facility equipment
• Maintenance of staff house/kitchen; making sure appropriate items are in the staff house and kitchen.
• Installs, moves, repairs, and removes equipment and utilities within the building.
• Supervises the maintenance or repairs of office equipment and facilities; procurement of office equipment, asset management and shipping of procured company equipment.
• Management of company fleet; car maintenance analysis and Driver’s rotation sheet
• Overall responsibility for the supervision of all company domestic staff, oversee cleaning and maintenance of the office facility; parking program etc.
• Ensures strict adherence to company procedures on facilities management, asset management, and procurement activities. Gets approved vendors from QA/QC Coordinator for all purchases.
• Responsible for property survey and Facilities inspection; Facilities Inventories, Documentation and Records.
• Coordinate the supply and distribution of utilities, diesel, water; repairs and maintenance of company staff house & head office.
• Provide administrative assistance to company management and other officers as required.
• Part of Facilities & Services Department team
• Performs other duties or projects as required or as assigned.

Educational Qualifications:
A good university first degree or journeyman experience is required.

Experience Required:
0-2 years

Skills/Qualifications Required:

• At least 3 years of related work experience. Previous experience in purchasing is an added advantage
• Good communication skills and the ability to work well with people are essential.
• Good reasoning ability is important.
• Good team spirit and project management skills
• Good administrative and organizational skills
• Good problem solving skills and initiative
• Good relational and customer service skills
• Strong quantitative skills such as statistics and data analysis skills
• Good reasoning skills; communication skills; multi-tasking skills and organizational skills
• Strong analytical and data analysis skills
• Exhibits initiative, responsibility and flexibility
• Proficient in the use of Microsoft Office Tools
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Document Control - Reviewing and keeping records of transaction of sale and purchase goods and services

Physical Demands:
Regular use of the telephone and e-mail for communication is essential.Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator

Job Title: Commercial Cordinator
Job Reference Code: RS-COM-003

Summary of Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Preparation of bids and ensures conformity to tender requirements.
• Responsible for compiling data for preparing estimates; examining performance requirements, delivery schedules, estimates cost of materials, equipment, and production to ensure completeness and accuracy.
• Develops and updates pricing spreadsheet models and pricing charts.
• Drafting required documents to accomplish proper contract administration, and answering Management queries.
• Participates in bid selection, establishes evaluation criteria, and analyzes bids to determine company’s suitability and responsiveness and advice where otherwise.
• Supervises the following units’ processes - Sales Account Management, Departmental Administration, Strategy and Contract Management.
• Maintains conformed copies of tender documentation within organizational responsibility.
• Advises relevant departments on documentation for company projects as per contractual obligations. Works closely with the respective departments to implement and ensure the fulfillment of contracts needs.
• Assists in providing business advice and guidance to others on contracting work and prepare correspondence that supports contractual actions and recommendations.
• Review project plans to assure performance is measured against plans.
• Collate and compute weekly, monthly, quarterly and annual data on contracts quotes and actual spend. Prepares monthly status reports, summaries and other correspondence.
• Bid Preparation, Submission and Reporting- Liaising between the company and NIPEX, Client or other relevant bodies on project bids, applications and tender in the upstream sector of the industry.
• Ensure that all proposals/applications submitted to NIPEX, Client or other relevant bodies are in compliance with statutory requirements and are submitted as at when due to the relevant agencies.
• Responds to the needs of the customer in an official request for proposal (RFP). Analyzes potential benefits and drawbacks of each bid. Responds within 24 to 48hours to all request for quotes (RFQ) and request for proposal (RFP) enquiries.
• Prepares and monitor the process of necessary bid tenders documentations.
• Direct and coordinate activities of personnel engaged in contract process. Communicates the bid documentations to respective departments or persons either via telephone or electronic or in person.
• Contract Development- Develops contracts, ensuring that it satisfies legal requirements, align with company objectives and reflect the terms proposed by the customer and company.
• Understands the company’s policies and procedures, interests and strategic planning as well as laws and rules governing contracts.
• Contract Management- For existing contract, collects, organizes and files documentation for contracts. This includes documents that show how the contractor performs and complies with a contract. Conduct audits of contracts. Ensuring full compliance with stipulated terms.
• Under the supervision of management ensure that set tasks contributes to the organization achievement of its strategic goals.
• Resolve issues and disputes, terminate or renegotiate contracts in which company may perform poorly and proffer preventive measures to mitigate reoccurrence
• Provides specialist advice and guidance on contracting and related issues.
• Analyze market and delivery systems to assess present and future project personnel availability.
• Develop and implement contract management instructions, policies, and procedures.
• Review, evaluate, specifications for issued and awarded bids.
• Represent companies in negotiating contracts and formulating policies in regards to contract management.
• Prepare documentations for bids awarded.
• Communicates with customers- Communicates with people outside the organization, representing the company to customers and other external agencies where necessary.
• Establishing and Maintaining Interpersonal Relationships – Developing and maintaining constructive and cooperative working relationships with customers.
• Monitors request for proposals and request for quotes and prepares necessary documentation for submission.
• Manages and ensures adherence of company’s price quotes to RFQ.
• Coordinates the preparation of contracts and contract amendments and ensures compliance with legislation.
• Monitors contract progress and compliance, change orders and reviews.
• Prepares monthly status reports, summaries and other correspondence.
• Performs other duties as required or as assigned.

Educational Qualifications:
A good university first degree is required

Experience Required:
2-5years

Skills/Qualifications Required:
• Good Communication and Presentation Skills
• Good Business Writing & Reporting Skills
• Good Relational and Interpersonal Skills.
• Good Team Spirit and Problem Solving Skills
• Good Oral and Written Communication Skills.
• Strong Quantitative Skills i.e. Statistics & Data Analysis Skills
• Good Reasoning skills; Multi-tasking & Organizational Skills
• Good Analytical Skills
• Good Time Management Skills

Physical Demands:
Regular use of the telephone and e-mail for communication is essential.Sitting for extended periods is common. Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.

No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.

Work Environment:
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.

Job Title: Rope Access/NDT Technician

Job Reference Code: RS-OP-005

Summary of Functions:
Duties and Responsibilities:

To carry out inspection of Structural Steel, Vessels and Piping.
Coordinates Non Destructive Testing (NDT) activities and review of NDT reports
Read and interpret the various drawings used in the projects for executing the work.
Knowledge in preparation of test package and inspection test plan and QC procedures.
To perform NDT as per job requirement as per request received from QC Inspectors.
To evaluate and interpret the NDT results with respect to applicable Codes, standards, specifications and approved company procedures.
To prepare NDT reports and certify the results.
To demonstrate each NDT techniques to QC Engineers and Authorized Inspectors prior to performance on the job.
To prepare reports for the demonstration of Techniques.
To maintain the NDT equipment and instruments in good condition.
To estimate the NDT consumables required for the type of work and to prepare request to purchase the consumables.
To perform periodic verification of the calibration as per Code requirements.
To coordinate with NDT subcontractor for other NDT requirements.
Performs Nondestructive testing techniques and methods in accordance with the clients’ needs depending on the type of inspection required.
Responsible for executing the tests using the procedures and methods to determine maximum quality of the product.
Responsible for inspecting duties, organizes and generates reports pertaining to inspection and evaluation.
Expected to prepare reports on all testing and evaluations done.
Responsible for ensuring that the equipments used for testing are all functioning to its maximum and according to safety regulations.
Responsible for endorsing the equipment to repair.
Responsible for prioritizing job orders in terms of its cost and effectiveness.
Familiar with inspection techniques.
Capable of completing responsibility for work projects and conversant with relevant work techniques and legislation.
Daily reporting about progress, non-compliance, technical queries and delay in work to the Project Engineer/Administrator and or Project Manager.
Demonstrate all the skills and knowledge required of levels 1 and 2
Hold an appropriate current First Aid certificate, to show an undertaken suitable emergency First Aid training.
Troubleshoots any project problems; assures that equipment and materials are properly maintained for efficient operations; reports any process or equipment problems to the Project Engineer/Administrator and or Project Manager.
Actively monitor the work environment for hazards; Identify and highlight possible risk on project. Monitor evaluates and ensures that all work is being carried out safely. Implement technical and safety requirements for the project.
Attend all tailgate, team briefing, team debriefing and safety meetings.
Perform other duties as assigned or required.

Educational Qualifications:
IRATA Level III
NDT Level II- UT, PT, VT, ET and RT

Experience Required:
0-2 years

Skills/Qualifications Required:
• Good leadership skills are beneficial.
• Good reasoning ability is required to solve a wide range of operational problems.

Physical Demands:
Ability to communicate orally with customers, management and other co-workers, both individually and in front of a group is crucial. Regular use of the telephone and e-mail for communication is essential.

Sitting for extended periods is common. Hearing and vision within normal ranges is helpful for normal conversations, to receive ordinary information and to prepare or inspect documents.
Work Environment:
The job is performed outdoors

How to Apply
Interested and qualified candidates should:
Click here to apply

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Ongoing recruitment at RusselSmith Group, March 2016

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