Ongoing Recruitment at Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for - and respond to - crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position of:

 

 

Job Title: Admin Officer

Location: Niger

Role Purpose

  • The purpose of this role is to provide administrative and logistical support for the World Bank ANRIN project in Niger state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
  • The post holder will be supervised by the Admin Coordinator and expected to work very closely with other members of the Country office and field offices.

Dimensions of the Role

  • Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc. The post holder will contribute to the effective administration and logistics management in the Country office and give support to the field office where necessary.

Accountabilities:

  • Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
  • Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
  • Support the planning and organization of meetings and workshops
  • Maintain vehicle  and Generator maintenance log
  • Ensure that vehicles and generators are in good conditions and liaise with the Admin Coordinator  about necessary repairs and improvements as necessary
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
  • Coordinate logistics and procurement operations – Selection of vendors/suppliers
  • Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Responsible for purchase order creation and maintenance in SAP
  • Store Management using specified software
  • Perform any other project related duties as specified by the Admin Coordinator

Human Resource Development:

  • Support with the coordination of orientation, on-going development/training and builds capacity of staff, vendor and suppliers when required in line with Admin and Logistics policies and procedures

Learning and knowledge management:

  • Shares relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
  • Participates in global/regional projects/networks as requested.

Resource Mobilisation:

  • Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing with Problems:

  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Manage multiple and work with distant colleagues to form a virtual efficient administration team;
  • Use Plan procedures to settle conflicts among colleagues;
  • Resolve problems that are not covered by established process.
  • Analyse possible causes of problems and suggest solutions to get them resolved.
  • Refer, whenever necessary, the case to the Admin and Logistics Coordinator for consideration.

Key relationships:

  • Support the preparation of reports for domestic and international consumption.
  • Interface with vendors, services providers and consultant to Plan Nigeria
  • Provide timely responses concerning queries linked to admin and logistics
  • Report to the Admin Coordinator
  • Supervises drivers in the CO and supports drivers in the field offices
  • Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical expertise, skills and knowledge
Essential:

  • A degree in Business / Public Administration or related field.
  • At least 2 -4 years of experience working in administration and logistics generalist role in a
  • Experience in use of SAP
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes and logistics management.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook

Physical Environment:

  • Typical office environment with occasional travels to field office

Level of contact with children

  • Low contact: No contact or very low frequency of interaction

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Complaint and Feedback Mechanism Assistant

Location: (Pulka and Gwoza) Borno

Role Purpose

  • To be responsible for set up and management of help desk during distribution and other channels feasible in area of project implementation, records feedback / complaints into CRM database by ensuring proper documentation and aggregation of CRM data including complaints received, investigated and responded to as well as providing detailed summaries of complaints issues to feedback to program team during monthly and quarterly meetings / reports.

Dimension of the Role:

  • The CRM Assistant will work as part of emergency response unit in Pulka in documentation, categorization and reporting feedback / complaints.

Accountabilities

  • Receive feedback / complaints from project participants and community members
  • Provide adequate response and referrals to complainants and feedback providers
  • Support the implementation of a Child friendly feedback mechanism in the community of intervention
  • Ensure timely entry of complaints into the child friendly feedback complaint database and keep it updated
  • Provide detailed summaries of complaints and feedback received
  • Follow up on unresolved complaints with concerned team members and ensures
  • Negotiate suitable resolutions to complaints with feedback providers under the direction of supervisor

Human Resource Development:

  • Supports the orientation, on-going development/training and builds capacity of field level and community-based staff to ensure a high level of expertise in line with organisational requirements

Learning and Knowledge Management:

  • Shares information within the project team about key findings and lessons learnt in a systematic timely manner.
  • More specifically shares information within the project team about pre/post distribution monitoring, findings and lessons learnt in a systematic timely manner.

Key Relationships
Internal:

  • Livelihood and GFD Team
  • Pulka field staff team.

External:

  • Liaises with community members ranging from women, men, girls and boys.

Technical Expertise, Skills and Knowledge
Essential:

  • A BSc or HND in Social Science courses.
  • At least 1 year practical work experience in similar role
  • Team player
  • Ability to communicate in English, Hausa, and Key Pulka language
  • Basic programmatic and administrative skills
  • Communicates clearly and effectively
  • Possesses good report writing skills
  • Passion for learning and development.
  • Good computer literacy skills.
  • Ability to work with good initiative and meeting deadlines
  • Ability and willingness to stay at the deep field level

Desirable:

  • Good skills in documentation and reporting.
  • Familiarity with child safeguarding approaches and risk mitigation.
  • Experience / understanding of Child Rights Programming and development
  • Embrace Child-centeredness, Child protection, Community participation and partnership
  • Manage customer relationships and service
  • Works collaboratively as a team player, listens actively and values contributions
  • Self-management and personal accountability

Behaviours:

  • Creates strong sense of purpose and commitment within own part of the team and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behavior
  • Demonstrates a high degree of professionalism/integrity
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Sound judgement and decision-making in complex situations
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning.

Physical Environment:

  • Based in Pulka, Borno State.

Level of contact with children:

  • High contact- the job responsibilities of this position require the post holder to have medium to high contact with children. It is expected that children and the vulnerable shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Human Resource Officer

Location: Niger

Role Purpose

  • The purpose of this role is to provide human resource support for the World Bank ANRIN project in Niger state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
  • The post holder will be supervised by the Head of HR and matrix managed by the Project director and expected to work very closely with other members of the project team.

Dimensions of the Role:

  • Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.
  • The post holder will ensure effective administration of all Human resource process, policy and procedure with support from the Line manager where necessary.

Objectives of the Role

  • Ensure that all steps of the recruitment process are followed accordingly: Development and approval of Job description, posting and circulation of advertisement, review of applications and coordination of interviews with the requesting manager.
  • Update and maintain a recruitment tracking database and submit to line manager for the project on a monthly basis
  • Ensure that all information related to payroll is received and filed in a timely manner and that supporting documentation is filed
  • Ensure that signed time sheets and pay slips are received, tracked and filed correctly for all staff
  • Act as the primary contact person with the insurance providers, communicating the start and end of insurance coverage promptly and ensuring the necessary administrative follow up is done
  • Lead on all new staff onboarding/induction process, as well as regular refreshers and policy awareness sessions
  • Facilitate staff trainings on Human Resource policy and procedure, as assigned
  • Track the performance appraisal due dates for all staff and follow up with managers and to ensure they are reviewed in a timely manner
  • Extract and track relevant training information from performance appraisals and submit to the Human Resource Coordinator to be followed in the country Training Plan
  • Participate in the research and identification of training opportunities for staff in the response

Provide overall support to the Human Resource Department:

  • Ensure the application of the Human Resource policy and provide advice and support to staff and managers
  • Participate in elaborating projects related to national Human Resource functioning
  • Draft and circulate Human Resource department communications as necessary
  • In collaboration with line manager, develop and maintain a tracking system for response statistics

Additional Responsibilities

  • This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
  • Maintenance of high technical standards.
  • Conduct all duties in a professional manner following Plan International Nigeria staff regulations, values and codes of conduct.

Human Resource Development:

  • Ability to train and mentor staff, partners and communities.
  • Communicates effectively and enthusiastically as appropriate to audience.
  • Behaves consistently in their approach to work and decision-making.
  • Having excellent team spirit.

Learning and Knowledge Management:

  • Good analytical and synthesis skills.
  • Ability to study and quickly understand new operating environment and organizational systems.
  • Good communication skills (written and oral).
  • Good listening and interviewing skills.
  • Independence and objectivity, you should be able to work with minimum supervision
  • Organized, methodical and meticulous
  • Promotes innovation, learning and transparency

Dealing with Problems:

  • Ensures adherence to the Country Human Resource manual and codes of conduct as per requirement of the organizational policies and procedures to support sound staff management.
  • Offers support through coaching and training of staff to ensure improvement in performance.
  • Be creative in building and working effectively within a diverse working environment.
  • Making effective recommendations to management on how to improve the Human Resource department which supporting other functions.
  • Influencing management to implement recommendations made from assurance review
  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Ensure total compliance with Human Resource best practices.
  • Participate in meetings with different departments in order to ascertain needs and areas in which support is required.
  • Work in a team in order to achieve the aims and objectives of the organization
  • Use Plan procedures to settle conflicts among colleagues.

Technical Expertise, Skills and Knowledge

  • Bachelor's degree in fields related to human resource, administration and management; masters’ degree a plus
  • 3 year plus Years’ of experience working in Human Resource and/or administrative support positions
  • Understanding of national labour law and employment norms and practices
  • Excellent verbal and written communication skills
  • Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment
  • Computer literacy including all Microsoft office programs (word, excel, PowerPoint, outlook)
  • Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
  • Able to maintain confidentiality
  • Capacity for analysis, synthesis and reporting of large amounts of information

Physical Environment:

  • Typical office environment - little to no travel required.

Level of Contact with Children:

  • Low Contact: The job responsibility of this position does not require the post holder to have any one-to-one contact with children on a daily basis. If there would be occasional contact with children and it is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Behaviour Change Communication and Campaign Officer

Location: Niger, Nigeria

Role Purpose

  • The purpose of this role is to provide technical support and leadership in the implementation of the behaviour change communication component on the World Bank ANRIN project in Niger state.
  • The role will support in the design and implementation of the BCC strategy and plan, including implementing health campaigns to improve access and utilisation of children, women and adolescent girls to gender responsive nutrition counselling and services.
  • The role will build and maintain existing excellent relationships with government and partners in the state.

Dimensions of the Role
The post holder will:

  • Contribute to the design and implementation and monitoring of the project BCC strategy and plan.
  • Work closely with government and partners to implement regular nutrition and other campaigns at state level, and organisational campaigns.
  • Develop and ensure training of partners and community structures to deliver high quality counselling services.  
  • Support continuous monitoring, feedback and capacity building of partners and community structures.
  • Lead in the design and implementation of the engagement strategy with traditional and religious leaders to promote nutritional service uptake.
  • Contribute to the management and supervision of local partners working to deliver on the BCC component.
  • Support the regular collation and review of reports from partners and community structures for analysis and report to inform decision making.
  • Lead on the engagement of media for visibility of the project.
  • Implement the male engagement strategy of the project to address social and gender barriers.
  • Build on existing relationships with religious and traditional leaders and other stakeholders to advance the Gender equality and child safeguarding principles of the project and Plan International Nigeria and the donor.
  • Responsible to liaison with the appropriate people in a timely and professional manner to ensure the financial, logistical and procurement issues required to implement project activities.
  • With technical support from Nutrition and BCC coordinator and Nutrition Specialist, conduct trainings to build the capacity of staff/volunteers, MoH staff and the community at large
  • Ensure appropriate and consistent education messaging to mothers and other carers at Child Friendly Spaces and in the community
  • Ensure project implementation to ensure timely delivery of project activities (for example, monitoring against log frames, individual performance management work plans).
  • Facilitate cross sectoral programming and collaborate partnerships to promote project delivery.
  • At field sites, liaise with other actors, local authorities, ministries and as appropriate, to maximize collaboration and ensure proper coordination of activities.
  • With support from the Monitoring & Evaluation team support the M & E plan implementation within the Nutrition project, ensuring this links to reporting requirements.
  • Work closely with partners and their staff to ensure project activities are implemented in time and within the stipulated quality.

Accountabilities

  • Contribute to the development of detailed implementation plan documents
  • Advocate and engage media organisations to promote nutrition messaging,  GE and Child safeguarding through their platforms.
  • Lead on the design, production and dissemination of IEC materials, SMS, Songs and adverts to the appropriate beneficiaries for the right behaviour change
  • Engage and make champions of religious and traditional leaders and other stakeholders to ensure gender transformative behaviour change in response to nutrition, GE and Child safeguarding.
  • Work closely with the Gender equality, communication and child safeguarding teams at Country office.
  • Design and implement project field supervisory and monitoring visits to partners, including submission of reports capturing findings, lesson learned and recommendations.
  • Coordinate the provision of support partners to deliver on their tasks.
  • Contribute to the weekly and other meetings at project level.
  • Participate in relevant foras in the state.
  • Ensure proper documentation of quality pictures and sharing with CO
  • Contribute to the team building process and ensure adherence to Plan values.
  • Provide oversight to partners, including work to strengthen linkages between Partners and community support structures.
  • Ensure collection and storage of relevant project level data, to track progress against project outputs and outcomes, using RBM methodologies.
  • Provide regular updates to supervisor and other project team members to inform project programming decision making and advocacy efforts.
  • Maintain a strong relationship with Government, partners and stakeholders including donors where applicable.
  • Assume any other responsibility as assigned by the Supervisor.

Administration and Finance:

  • Ensure that all finance policies and procedures are adhered to.
  • Prepare Purchase Requisition and other finance documents to ensure spending and forecasts in line with agreed budget and guidelines. This include reviewing developed budget to ensure right WBS codes are used.
  • Support the timely and appropriate use of all procurement and logistics infrastructure for the effective implementation of project activities.

Human Resource Development:

  • Support the regular learning sessions on the project through development and presentation of agreed content.
  • Support the HR process through participation in HR appraisal processes

Learning and knowledge management:

  • Support the proper documentation and reporting of project and partner activities on the project.
  • Develop Knowledge management content.

Resource Mobilisation:

  • Support resource mobilization efforts through contribution to budget preparation for proposal writing and related engagement.

Key relationships:

  • Prepare and submit relevant activity reports for domestic consumption.
  • Provide timely responses concerning administrative and programmatic queries linked with relevant projects or programmes.
  • Work amicably with other members of the Plan International Nigeria team to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge

  • University education in Health, Social Sciences or Development related courses
  • Over 3 years experience contributing to the behaviour change component of development programmes especially health and nutrition programs in Northern Nigeria.
  • Experience working with adolescents, pregnant women and children on nutrition projects.
  • A history of productive involvement with local partners, including from government, traditional leadership, and civil society.
  • Demonstrated expertise in designing, implementing, and monitoring inclusive, gender-equitable child friendly behaviour change programs.
  • Demonstrated knowledge and background in community mobilization and engagement
  • Demonstrated problem solving skills, collaboration experience, creativity and willingness to innovate
  • Experience drafting project reporting and monitoring project progress
  • Excellent written and spoken English language skills
  • Knowledge of Hausa/ Nupe language preferred

Skills & Knowledge:

  • Basic knowledge of project finance and administrative processes
  • Communicates clearly and effectively appropriate to the audience
  • Possession of good report writing skills
  • Passion for learning and development.
  • Good computer literacy skills.
  • Team player

Behaviours:

  • Provides good and adequate support to enable the project meet its agreed program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties

Physical Environment:

  • Travel to Programme activities to provide support where necessary.

Level of contact with children:

  • High contact - the job responsibilities of this position require the post holder to have frequent contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Finance Coordinator

Location: Niger, Nigeria

Role Purpose

  • The purpose of this role is to ensure financial accountability, provide timely and accurate financial information on the World Bank ANRIN project in Niger state. 
  • Position holder acts as finance focal person for finance-related grants issues (budgeting, cash flow management, reporting, auditing etc.) on the project.

Dimensions of the Role
Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards grant and financial management of the World Bank ANRIN project in Niger state, interfacing with both operational and programme team members. The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing partners.

  • Monitors and controls World Bank ANRIN project in Niger state annual budget and its spending.
  • Prepares financial reports on World Bank ANRIN project in Niger state.
  • Area of responsibility – World Bank ANRIN project in Niger state.

Accountabilities
Support Budget preparation and Budgetary Control for the effective implementation of financial plans. To do this, the role will:

  • Prepare World Bank ANRIN project in Niger state annual budget as part of the preparation of the Country’s annual budget.
  • Prepare monthly World Bank ANRIN project in Niger state BvA (Budget variance Analysis) report and discuss variances and corrective action with projects team.
  • Prepare monthly World Bank ANRIN project in Niger state IGF (Indicative Grants Funding) report.
  • Prepare quarterly projects KP06 budget for World Bank ANRIN project in Niger state.

Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will:

  • Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
  • Prepare the monthly Partners unliquidated advances report.
  • Assist the CFM in the preparation of the half-year and year-end financial schedules.
  • Make a monthly support visit to the project partners and submit report.
  • Carry out identified capacity building trainings for partners.
  • Follow up with prepaid expenses, accruals etc., on the projects to be submitted to CO.

Support the Field Office Treasury Management and Cash Forecasting to ensure the availability of funds for country operations. To do this, the role will:

  • Support the Projects Manager to ensure that monthly cash forecasts are timely submitted to CO.
  • Support the Projects Manager to ensure that quarterly cash forecasts are timely submitted to UKNO.

Manage the operations of the SAP system in the field office to meet Plan’s spending and financial reporting requirements. To do this, the role will:

  • Ensure regular follow up with relevant department responsible for FAD set-up in SAP for new Projects.
  • Undertake accuracy checks to ensure all transactions entered in SAP are correct.
  • Regularly review NRGRANT status to ensure grant related expenditures are charged on applicable grant.
  • Ensure correct use of WBS (work breakdown structure) for all requisitions and journals.
  • Advice CO on all UKNO related intercompany recharges.
  • Ensure all required month-end procedures are carried out before SAP is closed.
  • Review timesheets of all staff charged to World Bank ANRIN project to ensure they are properly filled according to staff salary charged on the projects.
  • Scan all vouchers charged to World Bank ANRIN project as support documentation to monthly financial reports.
  • Maintain separate real time filing for the World Bank ANRIN project in Niger state related SAP payment vouchers and reports.

Implement Internal Financial Controls & Payment processes for the attainment of value for money at all times. To do this, the role will:

  • Ensure payments made are as per Plan’s approved policies, procedures, and that of the donor rules and regulations.  
  • Review the finance sections of purchase requisitions, advance requests, liquidations, and purchase orders for financial conformity with respect to the World Bank ANRIN project in Niger state.
  • Support the review of projects cheques issued before sign off by Plan Authorised Managers.
  • Prepare assisted project financial audit action list after each audit and ensure compliance.
  • Ensure all expected costs are timely and accurately recovered from the project.

Support the accurate and timely payment of statutory deductions. To do this, the role will:

  • Support to ensure withholding tax credit notes are promptly collected for distribution to vendors/consultants related to the project.

Others:

  • Ensure yourself and direct report’s IAP, six months’ appraisal and annual appraisal are timely completed and documented.
  • Support provide training and share good experience/practice among the team to strengthen team capacity and team building.
  • Keep Supervisor informed of any initiative or difficulties relating to the job’s responsibilities.
  • Fulfil Plan’s Child Safeguarding Policy at all times to protect children from all forms of abuse.
  • Perform any other duties that may be assigned by your Supervisor from time to time to support the achievement of organizational goals.

Dealing with Problems:

  • Ensures adherence to the Country’s financial and accounting requirements as per requirements of the Operations Manual (OM) and other organizational policies and procedures to support sound financial management within the organisation.
  • Be creative in building and working effectively within a diverse working environment.
  • Works with minimum supervision.
  • Analyse financial issues for decision-making and refer to a higher manager for approval.
  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Manage multiple and work with distant colleagues to form a virtual efficient grants and finance team.
  • Use Plan procedures to settle conflicts among colleagues.
  • Refer, whenever necessary, any case to the Finance & Grants Manager –Development.

Human Resource Development:

  • Supports and builds capacity of programs staff to ensure a high level of quality finance and grants management.
  • Supports the orientation, on-going development/training and builds capacity of partner staff when required in line with Organizational requirements.

Learning and knowledge management:

  • Shares relevant grant and financial information within the Programme team supporting the proper documentation of all grant and financial aspects of the projects.

Resource Mobilization:

  • Support resource mobilization efforts through contribution to budget preparation for proposal writing and related engagements.

Communications and Working Relationships:

  • High contact with Plan partner organizations to ensure Plan receives value for money and the financial requirements are adhered to.
  • Has high and medium contact with all country and field offices finance staff respectively to support smooth implementation of the finance and grants functions.
  • Provide timely responses concerning queries linked with the project.   
  • Work with other departments to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge
Essential:

  • University degree in Accounting or equivalent;
  • At least 4 years’ experience in a similar role;
  • Fair knowledge in grants and project management.
  • Knowledge and use of accounting software (Preferably SAP)
  • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.
  • Experience working with sub-grantees required.

Skills & Knowledge:

  • Communicates clearly and effectively.
  • Ability to facilitate participative processes for all stakeholders for implementing grant projects.
  • Strong team building skills, Organized and methodical.
  • Independence, objectivity and integrity.
  • Good supervisory & coordination skills and ability to deliver to tight deadlines.
  • Fair knowledge of project planning, management, supervision, monitoring and evaluation tools.
  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook.

Physical Environment:

  • This position entails about 30% travelling within the field office implementing area.

Level of contact with children:

  • Low contact: No contact or very low frequency of interaction. The job responsibilities of this position require the post holder to have very infrequent contact with children. Despite this, it is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Nutrition Officer

Location: Niger

Role Purpose

  • To provide technical support and overall implementation in area of designing, planning, implementation, monitoring and evaluation of Nutrition project.

Dimensions of the Role

  • The Nutrition officer will Lead the nutrition program planning and implementation of the World Bank ANRIN project in Niger state. The role will utilise IYCF through Care group model, individual and mass education strategies and support the government health worker in the delivery of the targeted package of interventions under the project.

Accountabilities:

  • Coordinates with project partners, project staff, the SMoH, LGA, SPHCDA and other stakeholders regarding upcoming activities and needs at the community and State/LGA levels.
  • Responsible for the performance and professional development of the community volunteers and other community structures in collaboration with local partners.
  • Collate, analyse and produce reports on supervision and monitoring of community structures and their activities.
  • Implement capacity building programs on nutrition for the staff, government and local partners.
  • Collect reports from partners on targets met from the community structures on a bi weekly basis, review the reports and assure the information presented is reasonable and complete.
  • Prepare a monthly report using the information provided by the partners.
  • Maintain a filing system in the project office so copies of Reports are easily accessible.
  • Provide on going supervision and support to health workers and partners to improve their capacity.
  • Will ensure that the beneficiaries access the required number of contacts per package of intervention.
  • Responsible to liaison with the appropriate people in a timely and professional manner to ensure the financial, logistical and procurement issues required to implement project activities.
  • With technical support from Nutrition and BCC coordinator and Nutrition Specialist,  conduct trainings to build the capacity of staff/volunteers, MoH staff and the community at large
  • Ensure appropriate and consistent education messaging to mothers and other carers at Child Friendly Spaces and in the community
  • Ensure project implementation to ensure timely delivery of project activities (for example, monitoring against log frames, individual performance management work plans).
  • Facilitate cross sectoral programming and collaborate partnerships to promote project delivery.
  • At field sites, liaise with other actors, local authorities, ministries and as appropriate, to maximize collaboration and ensure proper coordination of activities.
  • With support from the Monitoring & Evaluation team support the M & E plan implementation within the Nutrition project, ensuring this links to reporting requirements.
  • Work closely with partners and their staff to ensure project activities are implemented in time and within the stipulated quality.

Capacity Building:

  • Identify learning and training opportunities for partner staff and communicate this to the Project Manager.
  • Conduct trainings to build the capacity of staff/partners/volunteers, MoH staff and the community at large

Coordination & Representation:

  • Actively develop and maintain effective working relationships with key stakeholders, including donors, government actors, , international and local NGOs, and other relevant actors in the location.
  • Coordinate partners who are working LGA level

Dealing with Problems:

  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Manage multiple and work with distant colleagues to form a virtual efficient administration team;
  • Use Plan procedures to settle conflicts among colleagues;
  • Resolve problems that are not covered by established process.
  • Analyse possible causes of problems and suggest solutions to get them resolved.
  • Refer, whenever necessary, the case to the Nutrition and BCC coordinator for consideration.

Key Relationships:

  • Lead the day to day the implementation of Nutrition activities at LGA and community level
  • Ensure observance and respect the dignity of beneficiaries, care givers and members of the community at all times
  • Support the preparation of reports for domestic and international consumption.
  • Provide timely responses concerning queries linked with relevant projects or programmes.
  • Report to the Nutrition and BCC coordinator;
  • Provide support to Plan International Nigeria’s programme delivery and resource mobilisation.
  • Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge
Skills & Knowledge:

  • Demonstrated understanding of the skills necessary to work with children and women particularly adolescent girls
  • Demonstrated ability to solve problems, think and plan strategically, and communicate with key actors in a dynamic and unpredictable operating environment
  • Excellent community mobilization skills
  • Strong skills in monitoring, evaluation, research and conducting participatory, community-led assessments.
  • Knowledge of Nutrition programming models and manuals.
  • Knowledge of community mobilization and facilitation techniques
  • Computer skills (MS Word, Excel, Outlook, PowerPoint)
  • Ability and willingness to work in a participatory manner with a diverse range of client communities
  • Personal qualities: Team player, clear communicator, flexible, network-builder, able to handle pressure well under minimal supervision, and a commitment to child rights and gender equality

Behaviours:

  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity
  • Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Sound judgement and decision-making in complex situations
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning

Physical Environment:

  • Typical office environment, with extensive travel to lead and supervise programme activities

Level of contact with children:

  • High contact- the job responsibilities of this position require the post holder to have very frequent contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Grants Officer - WB

Location: Niger

Role Purpose

  • The purpose of this role is to support the grant administration, coordination and management of the World Bank ANRIN project in Niger state.

Accountabilities

  • Support the grant unit in coordinating, and monitoring the implementation of the donor funded project and programs
  • Support the full cycle of grants management activities from pre-award assessments, monitoring / compliance visits and close-out procedures
  • Manage assigned portfolios, in collaboration with the program team and finance team
  • Maintain a grant tracking mechanism in order to effectively follow up grant activities and to determine progress. Track contractual obligations.
  • Ensure grant management procedures are followed and donor compliance requirements are met.
  • Support budget preparation, modification and reflect same on the SAP system
  • Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
  • Ensure timely set-up of grants in SAP system and monitor compliance.
  • Ensuring projects are implemented in compliance with Plan International guidelines and relevant donor regulations.
  • Maintain and update grant files (electronic and hard copy files)
  • Document and share key compliance issues with Plan International staff and partners setting ground for compliance management
  • Draft Funding Approval Document (FADs) and ensure they are fully executed.
  • Coordinate grant audit exercise and ensure no exceptions/disallowances
  • Participate in monthly BVA and coordination meetings a to review project progress with clear action points
  • Carry out income reconciliation and pre-financing tracking
  • Ensure proper close out of projects
  • Support finance manager development and project manager to prepare annual grants budgets for the project.  
  • Support the assessments of partner / grantee organizations.
  • Review partner budget and provide support and guidance where necessary
  • Support in training staff and partners on donor policies, rules and regulations.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators to improve performance.
  • Fulfill Plan’s Child Safeguarding Policy at all times.
  • Perform any other duties that may be assigned.
  • This role does not directly supervise any role.

Key Relationships:

  • The Grants Officer is to work closely with staff in the Niger office with regular interactions with the Grants Advisor in Abuja and other programme staff.

Technical Expertise, Skills and Knowledge
Essential:

  • A degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
  • At least three (3) years of experience working in project and / or grants management
  • Experience in developing and interpreting donor budgets.
  • Experience working with multi donor projects
  • Experience with donor funding regulations, procedures and reporting requirements
  • Knowledge of development issues, trends, challenges and opportunities and implications to community.
  • Proven ability to work collaboratively in a multidisciplinary team environment.
  • Good communicator with strong organizational, time management and analytical skills.
  • Excellent inter-personal, cultural and diplomatic skills.
  • Strong writing and editing skills with close attention to detail.
  • Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

Desirable:

  • Good research, negotiation and problem-solving skills
  • Effective working with and through partners
  • Strong planning and organizational skills
  • Strong strategic thinking and interpersonal skills
  • Excellent communication skills.
  • High proficiency in MS office tools (with excellent Microsoft Excel skills).

Physical Environment:

  • Travel to field offices and Country Office

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Monitoring and Evaluation Officer

Location: Niger

Role Purpose

  • The Monitoring and Evaluation Officer is to support the implementation of the World Bank ANRIN Project in Niger state of Nigeria.
  • The purpose of this role is to provide timely, accurate information on project implementation and ensure that monitoring and evaluation are in line with specific project FAD/donor requirements.
  • The role’s support is to achieve accountability, transparency and programme quality in project locations. The post holder is to ensure that project activities are in line with the Logical Framework and relevant guidelines.

Dimension of the Role

  • Communicates with the M&E Manager and across Plan International Nigeria and field level implementing partners. The post holder will support the establishment and utilization of a systematic Monitoring and Evaluation system for the project. The post holder will interface and support programme team members and programme coordination.
  • The role requires strong facilitation and organizational skills along with the ability to analyze and communicate complex information to all staff, partners and other stakeholders.

Accountabilities
In collaboration with the Project Manager, M&E Manager and other relevant staff, the M&E officer will:

  • Support the development and implementation of program M&E plans to capture project performance and results, including data reporting, assessments, and all monitoring and evaluation activities
  • Ensure proper understanding of the World Bank Independent verification methodology.
  • Contribute to the monthly and quarterly project target review sessions.
  • Support the development of data flow pattern for project that will ensure timely data collection and reporting
  • Support to ensure that M&E-specific elements of local partner capacity strengthening plans are successfully implemented
  • Report results of M&E activities by providing written documentation about progress toward achieving indicators / targets, as appropriate
  • Support leadership at project location level on M&E to ensure the program technical integrity to achieve program goal and corresponding objectives and targets
  • Ensure high-quality implementation, in close collaboration with the Field team and the M&E Manager, and consistency in protocols, information and reporting systems
  • Lead efforts at project location to monitor and evaluate project interventions, document results and provide feedback to stakeholders to guide decision-making
  • Lead efforts to utilize training monitoring systems to track and monitor trainers and participants at training events to facilitate follow-up and recordkeeping
  • Utilize the training data collected to inform strategic decision-making and project planning
  • Support targeted evaluations and operations research, including design, data collection, management and analysis
  • Ensure quality of data through data verification procedures, including routine data quality audit
  • Support field level partners staff, community-based project management committee (CBPMC) and enumerators in designing, developing and deploying tools for community-based selection criteria for the selection of beneficiaries.
  • Lead in the conduct of assessments, field level Market price, and post distribution monitoring, data collection, analysis and reporting of results.
  • Facilitate M&E capacity-building activities with project staff and implementing partners
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Human Resource Development:

  • Supports the orientation, on-going development/training and builds capacity of field level and community-based staff to ensure a high level of expertise in line with organisational requirements

Learning and Knowledge Management:

  • Shares information within the project team about M&E findings and lessons learnt in a  systematic timely manner.
  • More specifically shares information within the project team about pre/post distribution monitoring, findings and lessons learnt in a systematic timely manner.
  • Shares information within the programme team about M&E approaches and supports the documentation of lessons learnt, approaches and good practices.
  • Facilitates processes for internal and external knowledge sharing with Donor and among Donor Cooperating Partner Agencies in the northeast and supports such processes between regions
  • Participates in global / regional projects / networks as requested

Resource Mobilisation:

  • Support resource mobilisation efforts of proposal writing and related engagement.

Key Relationships

  • Prepare and submit relevant information for programme reports and proposals for Plan International domestic and international consumption as directed by his/her supervisor.
  • Provide timely responses concerning queries linked with relevant projects or programmes.
  • Provide advice and support to Plan International Nigeria’s programme delivery and resource mobilisation.
  • Work with other members of the programme the units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

  • Bachelors' degree and minimum of 3 years’ work experience in monitoring and evaluating programs, with an organization with a robust M&E component.
  • Prior experience with Plan International or local partner organization is preferred.

Skills & Knowledge:

  • Proven expertise in quantitative and qualitative methodologies, research, reporting, data quality assessments, data analysis and presentation.
  • Demonstrated strong management, coordination, teamwork and planning skills with proven ability to function effectively with multiple counterparts in private, public and NGO sectors.
  • Strong understanding of M&E, policy and compliance requirements.
  • Excellent written and verbal communication skills in English including excellent facilitation skills and demonstrated technical writing skills for publication.
  • Ability to work effectively with diverse national and international teams.
  • Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform.
  • Strong technical skills, including ability to process and analyse data using one or more statistical software packages
  • Proficiency in Microsoft Office packages (Excel/Word document)
  • Ability to travel nationally

Behaviours:

  • Creates strong sense of purpose and commitment within own part of the team and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism / integrity
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Sound judgement and decision-making in complex situations
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning

Physical Environment:

  • Based in Niger State with travel to project intervention locations to ensure that project is effectively monitored

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Finance Officer

Location: Niger

Role Purpose

  • The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements. The role’s support is to the World Bank ANRIN project in Niger state.

Dimensions of the Role

  • Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members. The post holder will also contribute towards the organisational development of Plan International Niger project implementing partners
  • Budgets – Monitor the budget of the World Bank ANRIN project in Niger state
  • Reporting – Support financial reporting on the World Bank ANRIN project in Niger state
  • Area of Responsibility – World Bank ANRIN project in Niger state

Accountabilities
Grants Administration:

  • Assist with the grants set-up in SAP.
  • Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
  • Track grantee contractual obligations, e.g., pre-award conditions
  • Support the Finance Coordinator to prepare the annual grants budgets for the project.
  • Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

  • Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
  • Support the assessments of partner/grantee organizations as directed by the Finance Coordinator.
  • Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
  • Support train staff and partners on donor policies, rules and regulations.
  • Facilitate timely partner advance request and liquidation in SAP.
  • Review Partners/grantee liquidation and recommend for approval.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Ensure receipt of timely and accurate accounting and financial reports from partners.
  • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators and liaise with Finance & Grants Coordinator to implement strategies to improve performance.
  • Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
  • Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
  • Support the preparation of financial reports based on donor requirements.
  • Ensure proper filing (electronic and hard copy) of grants financial reports.
  • Periodically update the financial reporting matrix.
  • Ensure that partners used the standard reporting templates and formats for their reports.
  • Prepare the monthly Project burn rate - expenditure traffic tracker.
  • Prepare the monthly Project cost recovery tracker.
  • Support the preparation of the Project funding/grant tracker.
  • Prepare the Projects expenditure tracker.
  • Support the CO in recharging costs to the Project
  • Fulfill Plan’s Child Safeguarding and other Policies at all times.

Travel Advances:

  • Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
  • Ensure that all travel and purchase advances are liquidated on time.

Others:

  • Perform any other project related duties as specified by the Finance Coordinator and/or the Finance Manager-Development.

Human Resource Development:

  • Supports and builds capacity of programmes staff to ensure a high level of quality finance and grants management.
  • Supports the orientation, on-going development/training and builds capacity of partner staff when required in line with Organizational requirements.

Learning and knowledge management:

  • Shares relevant grant and financial information within the Programme team supporting the proper documentation of all grant and financial aspects of the programmes.

Resource Mobilization:

  • Support resource mobilization efforts through contribution to budget preparation for proposal writing and related engagements.

Dealing with Problems:

  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Manage multiple and work with distant colleagues to form a virtual efficient grants and finance team
  • Use Plan procedures to settle conflicts among colleagues;
  • Refer, whenever necessary, any case to the Finance Coordinator or Finance Manager Development.

Communications and Working Relationships:

  • Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
  • Prepare and submit relevant financial reports for domestic and international consumption using SAP.
  • Provide timely responses concerning queries linked with the Project.
  • Provide support to Plan International Nigeria’s development programme delivery and resource mobilization.
  • Work with other members of the Finance and programme units to ensure effective and efficient programme delivery.

Technical expertise, skills and knowledge
Essential:

  • Degree in Accounting or equivalent.
  • Minimum of 3 years’ experience in donor funds grants administration.
  • Experience working with sub-grantees required.
  • Fluency in local language and English required.
  • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.

Desirable
Skills & Knowledge:

  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity.
  • Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organizational development.
  • Sound judgement and decision-making in complex situations.
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others.
  • Very strong commitment to continuous learning.

Physical Environment:

  • Travel to field offices and Country Office to support grants and finance functions where necessary.

Level of contact with children:

  • Low contact: No contact or very low frequency of interaction. The job responsibilities of this position require the post holder to have very infrequent

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Driver

Location: Niger

Role Purpose

  • The purpose of this role is to provide transportation services to Plan staff in a safe, courteous and timely manner on the World Bank ANRIN project in Niger state and as assigned.

Dimensions of the Role

  • Communicates within Plan International Nigeria. The post holder will contribute towards the operational aspects of the office and programmes, interfacing with both operational and programme team members.

Accountabilities
Duties and Responsibilities:

Vehicle Maintenance and Management:

  • Cleans vehicle and perform routine checks to ensure it has proper working tools on a daily basis.
  • Refuels vehicle using an approved fuel voucher and records this on the vehicle log sheet timeously.
  • Parks vehicle safely at designated place at the end of each working day not later than 6 pm.
  • Ensures that after hours travels have prior formal approval by the admin department.
  • Ensure vehicle movement log book is filled timely and regularly.
  • To report immediately to the Admin officer, all accidents or issues involving Plan International vehicles.
  • Compliance to the motor vehicle and travel policy provisions of Plan international Nigeria.

Staff and material transportation:

  • Transports staff and designated people to all areas as instructed and with approved vehicle request forms.
  • Ferries goods to required points as may be directed from time to time.
  • Ensure vehicles have necessary materials such as umbrellas, first aid box, map, fire extinguishers etc.
  • Ensure that all Plan assets are not left unattended in the vehicle whilst parked.
  • Files in accurately vehicle log books and submits to the Admin Officer.
  • Prepares monthly vehicles’ maintenance reports for allocated vehicles.

Other Services Provision:

  • Dispatch and deliver all documents between Plan and other service providers.
  • Assist in sourcing for quotations towards the procurement of goods and materials for program delivery as per corporate procedures to ensure value for money is obtained
  • Dispatch of goods and materials to various projects offices to facilitate program delivery without any reports of loss or destruction of items
  • Comply with Plan’s Child Safeguarding Policy at all times to safeguard and protect the child at all times without any reports or incidents of child abuse.
  • Perform any other duties that may be assigned from time to time to support the attainment of organizational goals.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

  • Good communication, interpersonal and computer skills
  • Class B drivers licence. 
  • Advanced or Ordinary level certificate
  • A minimum of 3 years of experience in vehicle maintenance and driving.
  • Work experience in an NGO setup will be an added advantage
  • Any relevant certification in driving/clerical services will be an added advantage.

Knowledge:

  • Demonstrate wide knowledge of the road network in Niger and the other North Central and West states.
  • Confirmed and demonstrated successful experience in a similar role
  • Good knowledge of grammar, composition, spelling and punctuation.
  • Excellent interpersonal relationship with both internal and external clients
  • Proficiency with PC’s and computer programs including Word, Excel, and Adobe Acrobat.
  • Ability to speak good English and any other language is an added advantage.

Skills:

  • Good planning and organizational abilities
  • Good supervisory and listening abilities
  • Communicates clearly and effectively
  • Ability to multi- task.
  • Good analytical abilities.
  • Good time management skills.

Behaviours:

  • Maintains image of the organization by example and outmost professionalism.
  • Show courtesy and being respectful toward individual, colleagues, superiors and visitors.
  • Be dynamic, patient and a good time keeper
  • Ability to listen and pay attention to details.
  • Good team player.

Physical Environment:

  • The position is based in Niger state. The incumbent will work in a Development context supporting the delivery of life saving aid to people in need and would require some level of travel outside of base and also some work outside normal work hours.

Level of Contact with Children

  • Medium contact- the job responsibilities of this position require the post holder may have some contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Medical Logistics Coordinator

Location: Niger, Nigeria

Role Purpose

  • To provide technical support and overall implementation in area of designing, planning, implementation, monitoring and evaluation of Nutrition project.

Dimensions of the Role

  • The Nutrition officer will Lead the nutrition program planning and implementation of the World Bank ANRIN project in Niger state.
  • The role will utilise IYCF through Care group model, individual and mass education strategies and support the government health worker in the delivery of the targeted package of interventions under the project.

Accountabilities

  • Coordinates with project partners, project staff, the SMoH, LGA, SPHCDA and other stakeholders regarding upcoming activities and needs at the community and State/LGA levels.
  • Responsible for the performance and professional development of the community volunteers and other community structures in collaboration with local partners.
  • Collate, analyse and produce reports on supervision and monitoring of community structures and their activities.
  • Implement capacity building programs on nutrition for the staff, government and local partners.
  •  Collect reports from partners on targets met from the community structures on a bi weekly basis, review the reports and assure the information presented is reasonable and complete.
  • Prepare a monthly report using the information provided by the partners.
  • Maintain a filing system in the project office so copies of Reports are easily accessible.
  • Provide ongoing supervision and support to health workers and partners to improve their capacity.
  • Will ensure that the beneficiaries access the required number of contacts per package of intervention.
  • Responsible to liaison with the appropriate people in a timely and professional manner to ensure the financial, logistical and procurement issues required to implement project activities.
  • With technical support from Nutrition and BCC coordinator and Nutrition Specialist, conduct trainings to build the capacity of staff/volunteers, MoH staff and the community at large
  • Ensure appropriate and consistent education messaging to mothers and other carers at Child Friendly Spaces and in the community
  • Ensure project implementation to ensure timely delivery of project activities (for example, monitoring against log frames, individual performance management work plans).
  • Facilitate cross sectoral programming and collaborate partnerships to promote project delivery.
  • At field sites, liaise with other actors, local authorities, ministries and as appropriate, to maximize collaboration and ensure proper coordination of activities.
  • With support from the Monitoring & Evaluation team support the M & E plan implementation within the Nutrition project, ensuring this links to reporting requirements.
  • Work closely with partners and their staff to ensure project activities are implemented in time and within the stipulated quality.

Capacity Building:

  • Identify learning and training opportunities for partner staff and communicate this to the Project Manager.
  • Conduct trainings to build the capacity of staff/partners/volunteers, MoH staff and the community at large

Coordination & Representation:

  • Actively develop and maintain effective working relationships with key stakeholders, including donors, government actors, international and local NGOs, and other relevant actors in the location.
  • Coordinate partners who are working LGA level

Dealing with Problems:

  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Manage multiple and work with distant colleagues to form a virtual efficient administration team;
  • Use Plan procedures to settle conflicts among colleagues;
  • Resolve problems that are not covered by established process.
  • Analyse possible causes of problems and suggest solutions to get them resolved.
  • Refer, whenever necessary, the case to the Nutrition and BCC coordinator for consideration.

Key relationships:

  • Lead the day to day the implementation of Nutrition activities at LGA and community level
  • Ensure observance and respect the dignity of beneficiaries, care givers and members of the community at all times
  • Support the preparation of reports for domestic and international consumption.
  • Provide timely responses concerning queries linked with relevant projects or programmes.
  • Report to the Nutrition and BCC coordinator;
  • Provide support to Plan International Nigeria’s programme delivery and resource mobilisation.
  • Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge
Qualifications and Experience:

  • 4 year or more experience providing technical support to health and nutrition projects in Nigeria, preferably in Northern Nigeria.
  • University education in biomedical sciences, medicine or health related course.
  • Experience in maternal and adolescent nutrition programming around Malaria in pregnancy and Iron folic acid supplementation.
  • Experience in child nutrition programming especially on Zinc ORS, Micronutrient powder supplementation, Deworming and Vitamin A.
  • A history of productive involvement with local partners, including from government, traditional leadership, and civil society
  • Demonstrated knowledge and background in technical capacity building for health workers and community volunteers on health and nutrition projects.
  • Experience drafting project reporting and monitoring project progress
  • Excellent written and spoken English language skills
  • Knowledge of Hausa language preferred but not required

Skills & Knowledge:

  • Demonstrated understanding of the skills necessary to work with children and women particularly adolescent girls
  • Demonstrated ability to solve problems, think and plan strategically, and communicate with key actors in a dynamic and unpredictable operating environment
  • Excellent community mobilization skills
  • Strong skills in monitoring, evaluation, research and conducting participatory, community-led assessments.
  • Knowledge of Nutrition programming models and manuals.
  • Knowledge of community mobilization and facilitation techniques
  • Computer skills (MS Word, Excel, Outlook, PowerPoint)
  • Ability and willingness to work in a participatory manner with a diverse range of client communities
  • Personal qualities: Team player, clear communicator, flexible, network-builder, able to handle pressure well under minimal supervision, and a commitment to child rights and gender equality

Behaviours:

  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity
  • Provides good and adequate administrative and logistical support to enable programmes to meet meets it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Sound judgement and decision-making in complex situations
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others
  • Very strong commitment to continuous learning

Physical Environment:

  • Typical office environment, with extensive travel to lead and supervise programme activities

Level of contact with children:

  • High contact- the job responsibilities of this position require the post holder to have very frequent contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Nutrition and Behavioural Change Communication Coordinator

Location: Niger
Job Type: Full Time

Role Purpose

  • The position holder is responsible for co-ordination of the nutrition and behavioral change communication activities on the World Bank ANRIN project in Niger state to deliver on the package of interventions to agreed targets with the donor.
  • This includes providing guidance and support to the team as well as ensuring proper coordination with other sectors and organizational functions.
  • In addition, the position holder is also expected to provide a consistent and high-quality technical support in the project implementation and will assist nutrition officer and BCC officer, and others staff in the LGA to deliver excellent project performance.

Dimensions of the Role:

  • The incumbent will contribute to budget management (BVA, Cash forecast, budget projection), report preparation, follow up of procurement, and provide technical support to the nutrition team.   
  • To ensure smooth implementation and delivery of quality gender responsive services on the project in Niger state.
  • This includes providing guidance and support to the team as well as ensuring proper coordination with other sectors and organizational functions.
  • The Project coordinator will also work closely with other support departments including logistics, finance, MEAL and HR to ensure proper procurement, forecasting and recruitment.

Accountabilities:

  • Provide guidance and technical support to the implementing project team, in all phases of the project cycle
  • Develop an activity implementation plan, spending plan and procurement plan with the project team
  • Lead/organize regular monitor visits and if required project action plans revisions and modifications
  • Provide direct hands-on technical and coordination support to Nutrition project staff and partners to effectively and innovatively manage nutrition projects with focus on key technical areas including Behavioural change communication, IYCF and nutrition in pregnancy.  
  • Ensure documentation of good practices in nutrition project and effective communication of lessons within and outside the project with the aim to enhance learning to improve future planning and programming.
  • Ensure the design, implementation and impact assessment of nutrition responses are fully in compliance with national & other international standards, national guidelines and policies and also in line with accountability principles, values and code of conduct
  • Lead in the design and implementation of the behavioural change communication strategy and plan.
  • Review and submit bi weekly/monthly and other nutrition related progress reports as well as other relevant data for stakeholders including partner forums, nutrition working group, ministry of health and others.
  • Responsible for the development of all narrative and financial report (with support from Grants Officer and finance department) in line with donor and Plan’s requirements
  • Ensure compliance with donor rules and regulations
  • Monitor budget and ensure adequate burn rate with support from nutrition specialist
  • Working with M&E Manager, nutrition specialist and child safeguarding advisor, to ensure adequate data capturing of project beneficiaries and quality of the project.
  • Utilise data from M and E to improve project performance in terms of quality and quantity of target beneficiaries met.
  • Liaise and provide project updates and reports on a frequent basis and whenever required and agreed as per FAD to the line manager
  • Upholds the image and values of Plan international Nigeria at all times,
  • Performs other related tasks as required, like control and facilitation of vehicle movement within the project area in the field Prepare and submit regular monthly and quarterly logistic activity reports to the project/office managers;

Finance, Admin and Logistics:

  • Monitor and manage programme expenditure and budgets, ensuring resources are optimally utilized and spending is in line with Plan International financial procedures and Donor requirements.
  • Lead in monthly financial review or expenditure against programme plan and implement revisions as required.
  • Liaise with the Grant and finance officer, Logistics and admin Coordinator, Financial coordinator, and other Programme Managers, through coordinated planning to ensure efficient and timely procurement and use of supplies necessary for the smooth running of the programme.

Representation:

  • Ensure effective networking and coordination with relevant stakeholders, such as Government authorities, other NGOs, and UN Agencies operating in the food and nutrition sector at field level.
  • Participate and represent in NGO, and Government sub- sector meetings on nutrition at the state and LGA level.

Donor Compliance:

  • Support the Nutrition Specialist during donor proposals, budgets and reports to ensure they are of high quality, up-to-date and delivered in a timely manner in accordance with Plan International policies/procedures, donor requirements and for other interested parties, including government departments, in collaboration with programme team colleagues.
  • Be responsible for ensuring that donor strategy, donor guidelines, formats and processes are understood and being adhered to within Nutrition programme implementation and procurement.

Human Resources:

  • Support timely recruitment to fill vacant positions, and new staff recruited are inducted and trained as per the needs of the programme and the organisation.
  • Nurture team spirit in the various teams.
  • Regular review of project staff performance and timely feedback to address staff performance.
  • Ensure that all staff in nutrition team are aware of and comply with Plan International’s Nigeria policies and procedures.
  • Ensure that all staff are provided with the necessary support and advice to carry out their duties.
  • Responsible to manage the food security and nutrition field teams.

Security:

  • Ensure the nutrition team carry out their work in accordance with Plan International’s security Standard Operating Procedures (SOPs) and the Security Management Plan (SMP).
  • Assist the Security manager and Project manager with security analysis through the sharing of important security information collected through field work.
  • Participate in the revision of SOPs and the SMP when necessary and other security related duties when necessary.

Key Relationships:

  • Support the preparation of reports for domestic and international consumption.
  • Provide timely responses concerning queries linked with relevant projects or programmes.
  • Report to the Nutrition specialist;
  • Provide support to Plan International Nigeria’s programme delivery and resource mobilization.
  • Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge
Essential:

  • Master's Degree in Public Nutrition, Public Health or equivalent and have a minimum of three-years field experience in coordination position with an NGO on nutrition programmes.
  • Over threes (3) years’ experience in design and implementation of behavioural change communication programs especially in Nutrition programmes covering IYCF and Nutrition in pregnancy.
  • Excellent report-writing skills is an additive
  • Fluent in written and spoken English
  • Commitment to and understanding of PLAN’S aims, values and principles.

Desirable:

  • Strong communication skills: oral, written and presentation skills.
  • Should be a team player and culturally sensitive.
  • Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet
  • Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.
  • Extremely flexible, and have the ability to cope with stressful situations
  • Excellent community mobilization skills
  • Work closely with partners and their staff to ensure project activities are implemented in time and within the stipulated quality.

Physical Environment:

  • Based in Niger state with frequent travel to LGAs and communities.

Level of Contact with Children:

  • High contact- the job responsibilities of this position require the post holder to have very frequent contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Admin Coordinator

Location: Niger

Role Purpose

  • The purpose of this role is to coordinate administrative and logistical support for the World Bank ANRIN project officer in Niger state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
  • The post holder will be supervised by the project finance and Admin Manager and expected to work very closely with other members of the Country office and field offices.

Dimensions of the Role:

  • Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.
  • The post holder will censure effective administration and logistics management in the Niger office and support the Country office where necessary.

Accountabilities

  • Ensure quality and timely support by the team on operations and logistics for staff and visitors
  • Develop and implement a proper filing system for the office.
  • Coordinate the planning and organization of meetings and workshops
  • Review and submit reports to inform proper management of assets for the project.
  • Develop and update the asset register regularly.
  • Put in place mechanisms for regular market price surveys and communication to project teams for project implementation.
  • Develop and put in place vendor listing for Niger state with support from the country office.
  • Ensure proper asset tagging.
  • Support in the development and management of the asset disposal plan in line with donor policies.
  • Ensure Long term agreements are in place and updated to support project implementation.
  • Facilitate regular vendor meetings for feedback and improvement.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Establish and maintain a well-functioning logistics support operation for the county office - effective coordination and use of vehicles
  • Coordinate logistics and procurement operations - Selection of vendors/suppliers
  • Review reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Implement Store Management using specified software
  • Perform any other project related duties as specified by the Finance and Admin Manager

Human Resource Development:

  • Support with the coordination of orientation, on-going development/training and builds capacity of staff, vendor and suppliers when required in line with Admin and Logistics policies and procedures

Learning and knowledge management:

  • Share relevant information within the team supporting the proper documentation of all administrative, logistic and financial transactions of the operations
  • Participate in global/regional projects/networks as requested.

Resource Mobilisation:

  • Support resource mobilization efforts by supporting costings with respect to budget preparation and related engagement.

Dealing with Problems:

  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Manage multiple and work with distant colleagues to form a virtual efficient administration team;
  • Use Plan procedures to settle conflicts among colleagues;
  • Resolve problems that are not covered by established process.
  • Analyse possible causes of problems and suggest solutions to get them resolved.
  • Refer, whenever necessary, the case to the Finance and Admin Manager for consideration.

Key Relationships:

  • Coordinate the preparation of reports for domestic and international consumption.
  • Interface with vendors, services providers and consultant to Plan Nigeria
  • Provide timely responses concerning queries linked to admin and logistics
  • Report to the Finance and Admin Manager
  • Work with other members of the programme units to ensure effective and efficient programme delivery. 

Technical Expertise, Skills and Knowledge
Essential:

  • A degree in Business/Public Administration or related field.
  • At least 4 to 6 years of experience working in administration and logistics generalist role in NGO
  • Experience in use of SAP
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes and logistics management.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook

Physical Environment:

  • Typical office environment with occasional travels to field office

Level of Contact with Children:

  • Low contact: No contact or very low frequency of interaction.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Warehouse Tally Clerk

Location: (Pulka and Gwoza) Borno

Role Purpose

  • The Warehouse Tally Clerk is responsible for accounting and maintaining the records for all commodities received, stored and dispatched in compliance with Plan International and donor (WFP) guidelines.
  • The Warehouse Tally Clerk is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food commodities

Dimensions of the Role:

  • The Warehouse Tally Clerk is responsible for maintaining and accounting all commodities records for received, stored and dispatched for the WFP programme according to the methodologies and guidelines provided by the donor (WFP) and Plan International.

Accountabilities
Management of Commodity receipt:

  • Conduct a thorough inspection of all trucks on arrival at the warehouse, ensure that trucks are properly covered with tarpaulins and there are no unauthorized commodities mixed with the food.
  • Fill the truck inspection report before commencement of offloading.
  • Scrutinize all waybills to ensure that the commodities are off correct quantities and quality as manifested on the waybill.
  • Supervise the offloading staff during the process of offloading commodities and make sure that its properly undertaken and ensure commodities are carefully inspected, counted during offloading before being accepted into the warehouse.
  • Stack commodities according to types and batch number/expiration and on pallets ensuing a space of one meter between stacks, wall, stacks and ceiling are maintained.
  • Report any shortage, damaged, expired and excess to the warehouse supervisor and reflect such difference in all copies of the delivery documents.
  • Fill all stack cards immediately after completing stacking.
  • Fill in all forms (waybill loading & offloading tally sheet and random weighting form) during and immediately after completing the offloading process. Record all quantities delivered short, quantities lost on transit and damaged if any.

Management of Commodity Dispatches:

  • Dispatch food commodities based on approved commodity dispatch authorization.
  • Ensure all documents for commodity dispatch have been correctly and completely filled from the warehouse.

Mitigation of Commodity Losses:

  • Use the FIFO principle for commodity. Commodity arriving first must be dispatch first except for reconstituted commodities.
  • Use FEFO principle where we have commodities with short shelf life.
  • Stack damaged bags separately.
  • Record quantities of damaged units for each consignment.
  • Short weight and damaged bags are reconstituted immediately.  
  • Reconstitute bags should be dispatched first.

Maintain of Shipment and loss / damage register:

  • Responsible for maintaining the shipment and loss / damage register for the warehouse.
  • Maintain a register for all commodity shipment received.
  • Maintain a shipment file with the original supporting documents of each shipment of commodities received.
  • Maintain a register for all losses / damaged that were incurred in the warehouse during commodity movement.

Warehouse Management:

  • Ensure warehouse compound is clean and free from debris, rodents and have good ventilation.
  • Ensure that the warehouse floor, walls and ceiling is clean at all time.
  • Ensure the warehouse door are well fitting, secure and sound.
  • Ensure placement of first aid and firefighting equipment in strategic locations in the warehouse.
  • Conduct routine inspection of warehouse to detect any infestation and inform the warehouse supervisor.
  • Conduct weekly / monthly stock count to ensure accountability for all stored commodities at the warehouse.

Key Relationships:

  • Working contacts inside and outside the organization
  • Support the preparation of reports for commodity received, dispatched and stored.
  • Provide timely responses concerning queries linked with relevant projects or programmes.
  • Report to the Warehouse Officer.
  • Work with other members of the programme units to ensure effective and efficient programme delivery.

Technical Expertise, Skills and Knowledge
Essential:

  • Good communication, interpersonal and computer skills
  • OND in Business / Management Studies or relevant advanced level certificate
  • A minimum of two (2) years of experience in warehouse work.
  • Work experience in an NGO setup will be an added advantage
  • Fluent in written English and spoken Hausa language.
  • Any relevant training or certification warehouse management will be an added advantage.
  • Fulfil Plan’s Child Protection Policy at all times to prevent children from all forms of child abuses.

Desirable:

  • Strong communication skills: oral, written and presentation skills.
  • Strong leadership, team building, conflict resolution and ability to deliver PLAN’s strategic objectives.
  • Extremely flexible, and have the ability to cope with stressful situations.

Physical Environment:

  • Based at LGA level with travel to the project site

Level of contact with children:

  •  High contact- the job responsibilities of this position require the post holder to have very frequent contact with children. It is expected that children shall be protected at all times.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Procurement Officer

Location: Niger
Job Type: Full Time

Role Purpose

  • This role will support Plan International Nigeria implement the World Bank ANRIN project in Niger state to ensure procurement and supply chain activities in line with organisational and project objectives and donors’ expectation and guidelines.
  • The Procurement Officer will ensure effective pipeline and inventory management to enable on time delivery at value for money of all procurement for which Plan International is responsible.
  • S/he will lead in the procurement of project commodities and items either through direct procurement or through donor procurement agents.
  • S/he will be accountable for the effectiveness of the procurement, ensuring on time delivery and no stock outs.

Dimensions of the Role:

  • Provides design input and update to the project team on all procurement through the procurement tracker
  • Work with the project team to ensure accurate quantification from fit for purpose procurement plan annually
  • Provides guidance and support to the project team all the admin assistant in the procurement team
  • Performs other Logistics and procurement duties in a manner that supports the project and improves Plan International efficiency and effectiveness.

Accountabilities
Procurement Management:

  • Work with the project manager to ensure forecasted needs are timely and accurate and ensure reconciliation and goods are also moved to beneficiaries
  • Monitor, with supervisory visits and documented spot checks, inventory storage and movement records in the warehouse which hold stock for which the project is accountable
  • Investigate any losses and ensure that relevant people are held to account for such losses, and that lessons are incorporated into ongoing procurement process
  • Ensure Plan International Nigeria stock management procedures and Procurement guideline are adhered to  
  • Ensure that all items for which Plan International is accountable for is tracked within Plan International tracking system
  • Ensure the implementation with the project team the compliance to warehouse management processes for Plan International Nigeria
  • Develop and review the procurement plans for the project, including commodity quantification and distribution plans using correct assumptions and best practices.
  • Plan, source (directly or via donor/Plan procurement process) and manage the delivery of all commodities (drugs, medical supplies and equipment etc.) where Plan International is responsible in line with the segregation of duties
  • Ensure that all procurement is done within Plan International automated procurement system
  • Support project distribution planning and execution to ensure all stock are received on time at distribution points, and all stock is recorded during the distribution, and reconciled
  • Regularly collect, collate and analyse value for money parameters and recommend areas of efficiency gains for Plan International and Donor procurement

Building Capacity:

  • Work with the logistics and procurement specialist to design training materials on procurement, good storage and distribution practices for project staff, partners and associates.
  • Provide capacity building support to project staff and local partners staff on procurement, warehouse and inventory management processes, documentation and data management (including procurement, quantification- Procurement Plan, requisition and delivery processes)

Leadership:

  • Taking lead on all procurement activities, giving suggestions and innovative practices to the organisation
  • Work with the management and project teams to resolve relevant outstanding audit findings to improve overall compliance with organisational and donor policies.
  • Ensure that the Plan International procurement guideline and processes are complied with, including in relation to procurement, inventory and warehouse management, anti-fraud, anti-bribery and anti-corruption and conflicts of interest.

Key Relationships

  • This position reports to the Medical Logistics Coordinator at the Niger office.

Technical Expertise, Skills and Knowledge
Essential:

  • Extensive experience in Procurement
  • Educated at a Bachelor's level in relevant discipline or equivalent professional experience
  • Supply Chain and/or Procurement Qualification
  • Demonstrated success as a procurement officer within field and national environment.
  • Demonstrating a high level of transparency and application of the principles of procurement
  • Working knowledge in contract negotiation and management.
  • Hands-on leader who is a strong motivator.
  • Strong proficiency with using MS Excel and data analytics
  • Up to date knowledge of best practice using advanced inventory management tools.

Desirable:

  • Good communication skills. Comfortable working with colleagues from different cultures and various internal departments;
  • Good writing skills in English.
  • Preference for team work and a collaborative working environment
  • Great availability;
  • Great listening skills, discreet and tactful.
  • Sensitive to cultural and social conditions.
  • Commitment to continuous learning; willing to update knowledge in logistics field.
  • Ability to respond/manage multiple demands from various sites/departments
  • Work experience in an INGO

Physical Environment:

  • Typical office environment. May have to travel on the field

Level of contact with children:

  • Occasional interaction with children.

Interested and qualified candidates should:Click here to apply

 

 

Job Title: Finance Officer

Location: Niger

Role Purpose

  • The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements. The role’s support is to the World Bank ANRIN project in Niger state.

Dimensions of the Role

  • Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members. The post holder will also contribute towards the organisational development of Plan International Niger project implementing partners
  • Budgets – Monitor the budget of the World Bank ANRIN project in Niger state
  • Reporting – Support financial reporting on the World Bank ANRIN project in Niger state
  • Area of Responsibility – World Bank ANRIN project in Niger state

Accountabilities
Grants Administration:

  • Assist with the grants set-up in SAP.
  • Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
  • Track grantee contractual obligations, e.g., pre-award conditions
  • Support the Finance Coordinator to prepare the annual grants budgets for the project.
  • Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

  • Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
  • Support the assessments of partner/grantee organizations as directed by the Finance Coordinator.
  • Review partner budget and provide assistance and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
  • Support train staff and partners on donor policies, rules and regulations.
  • Facilitate timely partner advance request and liquidation in SAP.
  • Review Partners/grantee liquidation and recommend for approval.
  • Conduct and document regular partner visits to ensure compliance with grant agreement.
  • Ensure receipt of timely and accurate accounting and financial reports from partners.
  • Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
  • Monitor and track grants related performance measurement indicators and liaise with Finance & Grants Coordinator to implement strategies to improve performance.
  • Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
  • Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
  • Support the preparation of financial reports based on donor requirements.
  • Ensure proper filing (electronic and hard copy) of grants financial reports.
  • Periodically update the financial reporting matrix.
  • Ensure that partners used the standard reporting templates and formats for their reports.
  • Prepare the monthly Project burn rate - expenditure traffic tracker.
  • Prepare the monthly Project cost recovery tracker.
  • Support the preparation of the Project funding/grant tracker.
  • Prepare the Projects expenditure tracker.
  • Support the CO in recharging costs to the Project
  • Fulfill Plan’s Child Safeguarding and other Policies at all times.

Travel Advances:

  • Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
  • Ensure that all travel and purchase advances are liquidated on time.

Others:

  • Perform any other project related duties as specified by the Finance Coordinator and/or the Finance Manager-Development.

Human Resource Development:

  • Supports and builds capacity of programmes staff to ensure a high level of quality finance and grants management.
  • Supports the orientation, on-going development/training and builds capacity of partner staff when required in line with Organizational requirements.

Learning and knowledge management:

  • Shares relevant grant and financial information within the Programme team supporting the proper documentation of all grant and financial aspects of the programmes.

Resource Mobilization:

  • Support resource mobilization efforts through contribution to budget preparation for proposal writing and related engagements.

Dealing with Problems:

  • Ability to manage competing priorities and expectations from internal and external stakeholders and remain calm and resilient in the face of pressure.
  • Manage multiple and work with distant colleagues to form a virtual efficient grants and finance team
  • Use Plan procedures to settle conflicts among colleagues;
  • Refer, whenever necessary, any case to the Finance Coordinator or Finance Manager Development.

Communications and Working Relationships:

  • Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
  • Prepare and submit relevant financial reports for domestic and international consumption using SAP.
  • Provide timely responses concerning queries linked with the Project.
  • Provide support to Plan International Nigeria’s development programme delivery and resource mobilization.
  • Work with other members of the Finance and programme units to ensure effective and efficient programme delivery.

Technical expertise, skills and knowledge
Essential:

  • Degree in Accounting or equivalent.
  • Minimum of 3 years’ experience in donor funds grants administration.
  • Experience working with sub-grantees required.
  • Fluency in local language and English required.
  • Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
  • Experience providing capacity development assistance to sub-grantees strongly preferred.

Desirable
Skills & Knowledge:

  • Excellent and demonstrable experience in grant and financial management.
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
  • Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism/integrity.
  • Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Strategic thinking and effective contribution to own work and Organizational development.
  • Sound judgement and decision-making in complex situations.
  • Strong emotional intelligence including self-awareness.
  • Leads by example to motivate high performance of others.
  • Very strong commitment to continuous learning.

Physical Environment:

  • Travel to field offices and Country Office to support grants and finance functions where necessary.

Level of contact with children:

  • Low contact: No contact or very low frequency of interaction. The job responsibilities of this position require the post holder to have very infrequent

Interested and qualified candidates should:Click here to apply

 

Application Deadline 30th March, 2021.

 

Note: Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.

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