Ongoing recruitment at Mediatrix Development Foundation, 20th December 2019

Mediatrix Development Foundation was established in 2014 as a non profit organization with the mandate to provide social support for vulnerable children, youths, women and the elderly in Cross River state, Nigeria, and to advocate for their rights and wellbeing by wife of the Governor Cross River State, Dr Linda Ayade. Ultimately, the foundation supports public delivered services in its five thematic areas (Health, Sustainable livelihood, Education and volunteering, Justice and Rights and cross cutting issues) by building and leveraging partnerships with political Agencies, government organizations and other non-profit organizations and implementing high impact and cost-effective interventions to improve population outcomes.

We are recruiting to fill the positions below:

Job Title: Technical Assistant, Logistics / Distribution of Core Relief Materials Location: Ogoja-Cross River State Job Field: NGO / Non-profit, Administration, Secretarial Duration of contract:  12 Months Work Hour: Full Time Open to: All interested candidate Travel: Some travelling must be expected.

Scope of work

• To ensure success as a Technical Assistant, you should have high-level administrative skills, technical training, and the ability to work in a high-pressure environment. Ultimately, a top-class Technical Assistant provides valuable and reliable support in and out of the office.

Major Duties / Responsibilities

• Assist the Technical Officer in logistics / distribution of core relief items
• Report to the Technical Officer
• Printing and filing documents
• Composing emails
• Typing up reports for the organization manager
• Organizing organization travel arrangements
• Providing technical assistance with equipment operation
• Cleaning of technical equipment
• Setting equipment parameters
• Prepare and develop technical reports as required by management.
• Adhere to MDF policies, tools and handbook and guidelines as well as government rules and regulations.

Required Qualification / Experience

• University Degree / HND / NCE or its equivalent
• At least 2 years’ experience as a Technical Assistant
• Two years’ experience working with international or local organizations.

Knowledge Requirements / Skills:

• Language proficiency in English
• Ability to establish and maintain good relationship with people at different levels and of different Nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel
• Ability to communicate clearly in English language orally and in writing
• Ability to engage in successful interaction, extensive contact with members of government agencies and partners at national, state and local government levels.

Job Title: Technical Officer - Shelter / Building Location:  Ogoja-Cross River State Job Field: Technical Travel: Some travelling must be expected.

Roles & Responsibility

• The purpose of the officer position is day-to-day implementation of shelter projects.

Generic Responsibilities

• Line management of Shelter Assistant.
• Technical supervision of daily workers and incentive labor.
• Contribute to shelter strategy development, concept notes and project proposals, budgets and provide inputs on needs and gaps
• Implement shelter activities according to plan of actions specifically in regards to technical aspects.
• Prepare and develop technical reports as required by management.
• Adhere to MDF policies, tools and handbook and guidelines as well as government rules and regulations.
• Ensure proper filing of technical documents in both hard and soft copies
• Promote and share ideas for technical improvement in relation to shelter programming.
• Participate in organization learning through provision of specific community mobilization and technical analysis, lesson learned and reports.
• Actively participate in developing work plans for technical aspect of shelter activities.
• Promote the rights of refugees in line with the Advocacy strategy and DO NO HARM principle; Ensure that gender, protection, environment, HIV and other crosscutting concern are taken into context during shelter programming and are carried out at the field level by all shelter staff. Ensure that programming reflects specific needs of people.
• Collaborate with other team member to ensure project beneficiaries are provided with full package of service according to their needs.

Specific Responsibilities

• Organize and lead technical needs assessments, focus group discussions, contractor meeting and technical discussions with stakeholders.
• Prepare informational materials for project beneficiaries in regards to BoQs and scope of work. Develop training materials related to proper installation of materials.
• Organize and lead the supervision and monitoring contactor work, works carried out by daily/incentive labor.
• Preparation of completion certificates to facilitate payment of work done by contract/incentive workers.
• Map local host community natural material production capacity and availability.
• Consolidate site level BoQs for inclusion in procurement documents.
• Supervise and/or prepare production of site level construction drawings, BoQs and BoQ amendments by Shelter Technical Assistant.
• Responsible for ensuring the safety of workers is maintained throughout project implementation and that proper measures are taken to address safety concerns immediately.
• Conduct performance management for Shelter Technical Assistant.
• Carryout field coordination with Contractor and/or daily/incentive labor in areas of project implementation.
• Any other task relevant to the position as requested by line manager.

Generic professional competencies:

• Experience working as a Project Officer – Technical (or Equivalent) in a humanitarian/recovery context.
• Previous experience from working in complex contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Fluency in written and spoken English.
• Sound understanding of humanitarian principles, SPHERE standards, Build Back Better, DRR

Context/ Specific skills, knowledge and experience

• Masters / degree in Architecture.
• At least two years’ experience in a technical responsible position in an NGO (preferred), or in a construction company
• Proven experience in developing and following through on technical implementation of construction project.
• Experience in management of technical teams carry out activities at multiple sites concurrently
• Experience in documenting progress of construction related shelter activities
• Experience in monitoring construction activities/contractors ensuring that technical standards are adhered to during implementation
• Strong experience in process driven sheltering activities with a focus on owner/HH/community driven
• Experience in developing BoQs, BoQ Amendments, Scope of Work, Technical specifications of materials and construction activities
• Ability to prioritize needs and carry out multiple tasks simultaneously
• Experience in coordinating the technical aspects of implementation activities carried out by contractors and Daily/Incentive labor teams
• Strong communication, interpersonal, analytical and negotiation skills including the ability to explain and present technical information.
• Basic understanding of concept note, proposal and report writing
• Advanced computer skills, especially in Word, Excel and CAD. Knowledge of Microsoft Project and other design programs is a plus.

Behavioral competencies

• Managing resources to optimize results
• Empowering and building trust
• Managing performance and development
• Planning and delivering results
• Flexible and creative
• Initiating action and change
• Pro-active, goal-oriented and results drive

Job Title: Administrative Assistant Location: Ogoja-Cross River State Job Field: NGO / Non-profit, Administration, Secretarial Duration of contract:  12 Months Work Hour: Full Time Open to: All interested candidate Travel: Some travelling must be expected.

Scope of Work

• Administrative Assistants will support the day-to-day operations of the project.
• This includes financial planning and management, supporting field deployments, administrative coordination of training, financial management and reconciliation of accounts and management of office activities and logistics

Major Duties / Responsibilities

• Provide logistics support for program training and field activities
• Support the Administrator in compiling periodic program reports and updates.
• Support the program office in a variety of administrative, financial and operational duties
• Performs a variety of routine to moderately skilled clerical support functions, including word processing, data entry, financial management, and other related duties as assigned
• Prepare and reconcile travel and operational expenses for program staff
• Ensure payments are made timely and vouchers for reimbursement are accurate
• Coordinate travel plans for program staff
• Support maintaining field reports from project staff and others participating in the project
• Keep appointment book accurately filled in with name, phone number and exact procedures
• Any other duties that may be assigned
• Prepare and develop reports as required by management.
• Adhere to MDF policies, tools and handbook and guidelines as well as government rules and regulations.

Required qualification / Experience

• Degree / Diploma certificate
• At least 2 years’ experience in office administration
• Two years’ experience working with international and / or organizations
• Two years’ experience in administration of project and managing project operations

Knowledge requirements / Skills:

• Language proficiency in English
• Ability to establish and maintain good relationship with people at different levels and of different Nationalities
• Proven knowledge of modern office procedures
• Proficiency in Microsoft Office, especially the use of MS Excel
• Ability to communicate clearly in English language orally and in writing
• Ability to engage in successful interaction, extensive contact with members of government agencies and partners at national, state and local government levels.

Job Title: Human Resource Officer Location: Ogoja-Cross River State Job Field: NGO/Non-profit, Administration, Secretarial Duration of contract: 12 Months Work Hour: Full Time Open to: All interested candidate Travel: Some travelling must be expected.

Scope of work

• We are looking for a skilled HR Officer who will recruit, support and develop talent through developing policies and managing procedures.
• You will be responsible for administrative tasks and you’ll contribute to making the organization a better place to work.

Major Duties/Responsibilities

• Support the development and implementation of HR initiatives and systems
• Provide counseling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective on boarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, staff book, visitor book, etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Prepare and develop reports as required by management.
• Adhere to MDF policies, tools and handbook and guidelines as well as government rules and regulations.

Knowledge Requirements/Skills

• Proven experience as HR officer, administrator or other HR position
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labor laws and disciplinary procedures
• Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability
• BSc / BA / HND / NCE in Business Administration, Social Studies or relevant field; further training will be a plus.

Job Title: Finance Assistant Location: Ogoja-Cross River State Job Field: Technical

Roles & Responsibility

• Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports as required. Ensure accurate keeping of account books (electronic and paper).
• Help ensure that timely and accurate information is generated and disseminated accordingly to the project team to inform activity planning and forecasts.
• Process all banking activities of the office, ensuring that bank account records are accurately maintained, and that bank statements are obtained on a timely basis.
• Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with Mediatrix policies.  Ensure all financial transactions of the organization are appropriately approved, authorized and administered, in line with SC & EU policies.
• Maintain the office cash box and disburse cash payments. Ensure weekly cash counts are done and properly documented by non-finance staff.
• Conduct state level finance induction for all new staff on finance policies, systems and procedure
• Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with Mediatrix policies, project agreements and donor guidelines.
• In collaboration with the Finance Officer support the training in financial management in accordance with  financial management policies

Skills and Behaviours (our Values in Practice)

• Accuracy and timeliness in all areas of responsibility
• High level of accuracy in work, and ability to analyze complex sets of relationships and situations
• Holds self and others accountable
• Future-orientated, thinks pro-actively
• Working effectively with stakeholders to achieve common goals
• Excellent communication and interpersonal skills
• Builds and maintains effective relationships, with their team, colleagues, members and external partners
• Approachable, good listener, easy to talk to
• Designing more effective admin systems
• Honest, encourages openness and transparency, demonstrates highest levels of integrity.
• Administrative & General Skills

Essential Criteria

• Level of Education – B.Sc. / HND or equivalent
• Specified Study Area – Finance / Accounts
• Minimum 2 years post NYSC experience
• Experience in working with partners accountable for grants and other financial support provided to implement project activities, particularly at community level.
• Excellent verbal communication and listening skills.
• Language Requirements: Spoken English-Excellent; Written English-Excellent
• Level of IT Expertise: Excellent (Word, Excel, PowerPoint, etc.)

Desirable Criteria:

• Good training and facilitation skills (for financial training/support to partners).
• Ability to multi-task, engage in long-term planning, meet deadlines, and handles last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive health service improvement is essential.
• Understanding of local language(s)

Job Title: Community Mobilization Assistant Location: Ogoja-Cross River State Job Field: Community Mobilization

Position Summary

• The Community Mobiliser is responsible to mobilize communities to participate in meetings, visits, dialogues and other programme activities and work with the community on a day-to-day basis.
• The community mobilizer is responsible for community engagement within the site of project implementation.

Roles & Responsibilities

• Map community leaders, groups and individuals and provide input and guidance on the choice of community leaders, groups and individuals to engage with.
• Schedule meetings with the identified relevant stakeholders and guide the project staff to the various meeting points within the LGA as required.
• Support in taking meeting notes and collecting relevant data.
• Frequently update the project team on all engagement activities with the identified stakeholders from the meetings. This includes all meetings, one-on-one interviews, phone calls, email exchanges and any additional public activities.
• Conduct him/herself professionally as a representative of Mediatrix to the community.
• Carry out any other duties as assigned or required

Knowledge and Experience

• Educational qualification in relevant field required (Sociology, Psychology, Economics, Guidance & Counseling, and Business Administration, etc.)
• 2 years of experience working on the development, implementation, administration and compliance of a field-based international development or humanitarian programs required.
• Ability to prepare concise reports.
• Strong interpersonal and communication skills.
• Experience working with multiple stakeholders to identify beneficiaries according to criteria.
• Experience representing the organization and its interests to a diverse range of local stakeholders.
• Excellent oral, written and computer skills.

Job Title: Technical Assistant - Shelter / Building Location: Ogoja, Cross River Job Field: Engineering / Technical Travel: Some travelling must be expected.

Roles and Responsibilities

• Adhere to Mediatrix policies, tools, handbooks and guidelines
• Support in the implementation of shelter construction
• Distribution of beneficiary handover certificate and other shelter related documents to beneficiaries
• Pre-evaluation of habitability training needs of the community and support with modules for appropriate training materials (training modules and ToR)
• Support the community base support workers in the implementation of shelter activities and provide report to the shelter officer.
• Conduct community sensitization, awareness and mobilization to encourage beneficiary commitment to shelter activities
• Assist in encouraging the participation of female community based workers in the construction / rehabilitation of community infrastructures and other shelter activities.
• Assist in the formation of beneficiary selection committee and village committee
• Assist in Routine monitoring of project activities and report feedback from the community and stakeholders to shelter officer
• Establish and maintain good working relationships with local authorities, communities and stakeholders in Mediatrix area of intervention
• Performs any other duties as requested by the shelter Program Development Manager or Shelter Officer

Qualifications

• At least 1 year experience in similar positions
• University Degree in Social Science or its equivalent
• Knowledge of the context in Ogoja LGA.
• Experience on implementation of emergency shelter activities
• Experience in household sensitization and training in shelter and infrastructure maintenance
• High level English language proficiency (speaking, reading, writing)
• Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access)
• Knowledge of the context in Cross River State
• Knowledge in Community Mobilization or related field.
• Knowledge of the Local languages is an advantage.

Personal Qualities:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Ability to work under pressure, independently and with limited supervision
• All employees of Mediatrix Development Foundation should be able to adhere to our Code of Conduct and the four organizational values

How to Apply Interested and qualified candidates should send their Cover Letter and CV in one document in word or pdf format to: [email protected] and copy: [email protected] Note

• Kindly indicate position and location applied for as the subject of your mail. E.g.: "Shelter Technical Assistant – Ogoja".
• Approved health certificate will be requested before contract start.
• We do not offer transport nor accommodation reimbursement for applicants coming from distant locations.
• Successful candidates are required to resume immediately.
• MDF is an equal opportunity employer and gender sensitive. Consequently, females are strongly advice to apply