Office Administrator at Mediflex Industries PVT Limited

⏲ Jan 5, 2024, 9:00 AM
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Mediflex Industries PVT Limited is a Manufacturing Company that is involved in the manufacturing of quality medical consumables like medical hand-gloves, face masks and other supplies used in hospitals, laboratories and medical outfits. We are driven by a passion to provide high-quality medical supplies and equipment to healthcare providers and consumers. Our commitment is to improve patient outcomes by ensuring that our products meet the highest standards of safety, quality, and effectiveness.

We are recruiting to fill the position below:

Job Title: Office Administrator

Location: Jabi, Abuja (FCT)
Employment Type: Full-time

Job Description

The Office Administrator shall be responsible for the effective and smooth running and administration of the office.
The incumbent is to ensure the smooth and efficient operation of the administrative functions within the factory.
You must provide essential support to the Human Resource / Administrative Executive and perform all duties assigned to you for the factory's administrative operations, ensuring compliance, efficiency, effective communication, accurate record keeping, biddingetc.

Responsibilities

Ensure the efficient and effective day-to-day administration and management of the office and provide all necessary administrative support to ensure the efficient operation of the office.Maintain administrative efficiency by overseeing office processes, managing paperwork, and streamlining communication. This includes managing records related to production, quality control, inventory, and shipments of medical gloves and consumables.
Organize and maintain all necessary documentation and records required for compliance with regulatory agencies, such as CAC, National Agency for Food and Drug Administration NAFDAC) or relevant industry standards.
Keep track of inventory levels of medical gloves and consumables is crucial to ensure that production continues smoothlyand participate in bid /quotation.
Handle internal communication, scheduling meetings, and disseminating important information to different departments. Additionally, communicate with suppliers, customers, and regulatory bodies as needed.
Assist in financial management tasks such as budgeting, tracking expenses, and managing invoices related to office operations. This helps ensure cost-effectiveness in administrative functions.
Track and replace office supplies as necessary to avoid interruptions in standard front office procedures.
Submit reports and prepare proposals and presentations as needed
Process internal arrangements such as travel, training sessions, and team-building events.
Maintain all internal records, which may include preparing, issuing and filing company and employee documentation.
Act as the first point of contact for personnel queriesetc.
Assist in HR-related tasks, such as coordinating employee schedules, maintaining personnel records, and facilitating communication between factory workers and HR personnel.
Responsible for resolving day-to-day administrative challenges that may arise, whether related to documentation, communication, or coordination between different departments.
Produce and summarize weekly reports from all departments.
Manage emails, letters, packages, phone calls and other forms of correspondence
Perform other duties as assigned by the operations manager, HR and MD.

Requirements
Education:

A Bachelor's Degree in Public Administration, Business Administration, or related fields
Minimum of 1 year cognate post NYSC experience in similar ADMIN role.
Preferably, the candidate should be male.

Skills:
The incumbent must demonstrate the following skills:

Excellent organizational skills and attention to detail.
Managing records, inventory, schedules, and communication etc.
Excellent time management skills with a proven ability to meet deadlines.
Excellent teamwork, written & verbal communication skills.
Inventory Management skills.
Maintaining the confidentiality of sensitive information, such as product formulations, quality control processes, and employee records, is essential for compliance and ethical reasons.
Customer Service Skills to help to effectively communicate and interact with clients or customers.
Multitasking skills, Managing multiple tasks and responsibilities.
Computer Proficiency in using office software, such as Microsoft Office (Word, Excel, PowerPoint) etc.
Problem-Solving Abilities.
Financial Management skills