North East Regional Initiative recruitment for an Administrative Officer

⏲ Feb 24, 2021, 9:48 PM
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The North East Regional Initiative (NERI) Nigeria - An International Development Organization is seeking applications from suitably qualified candidates to fill the position below:

Job Title: Administrative Officer

Location: Abuja

Position Summary

The Administrative Officer provides support to various departments and performs a broad range of administrative, clerical, and secretarial duties.
This position will be based at the head office located in Abuja. Limited travel may be required.

Reporting & Supervision:

The Administrative Officer reports to the Operations Manager in Abuja.

Primary Responsibilities and Deliverables
Primary responsibilities include but are not limited to the following:

Provide Administrative support to the office.
Handle general inquiries and requests for information and materials via email, mail and/or phone.
Serve as main office point of contact/front desk by greeting, receiving, and directing office visitors and staff.
Keep records of incoming and out-going call/visitors logs and ensure proper coordination with guards at all times while ensuring security directives/office policy are followed as regards accessing the NLCB Office building
Liaise with service providers, external organizations and STTA’s on behalf of NLCB Operations.
Serve as liaison to the state logistics officers in the field offices on travel plans for all staff on airport pick/drop off and accommodation arrangements.
Serve as point of contact for operational support on land travel logistics/scheduling using NLCB movement planner and accommodation bookings within the State,
Provide operational support (car hire, airport transfers, pickup/drop off arrangements and assignment of communication tools) to HQ staff and other consultants visiting the country.
Assist in organizing events and corporate hospitality functions, using time and resource management skills to achieve smooth implementation.
Support Operations Manager to develop and maintain effective administrative systems and procedures to ensure the smooth running of the unit.
Manage Operational BPA Tracker Monthly, including tracking costs and validity dates plus ensuring renewals of same at appropriate times.
Support Admin with drafting of Official letters and MEMO’s as directed.
Assist with ordering supplies and inventory management, as needed.
Assist staff with mailing projects.
Maintain employee telephone lists and floor map.
Provide assistance with inventory management and trip expenses as needed.
Supervise the office cleaners to ensure tidy facilities and environment.
Support with managing Project Drivers based in Abuja and field offices.
Create, supervise, and monitor Schedules for outsourced contractors under Operational/Admin unit
Support Operations Manager to Coordinate Admin staff leave schedules, travel authorizations.
Log in and update the movement schedule of every staff using the office vehicle or a car hire at any given time.
Process payments by generating goods received notes and payment requests for all office/operational activities, services rendered and completed by vendor.
Maintain, monitor and update electronic filing systems; staff contact list, staff birthdays, photographs and ID numbers as well as hard copy files- Purchase requests, staff travels requests, mails/waybills, payment registers, invoices, budgets, contracts/BPA/CIDS.
Perform other duties, as assigned.

Required Skills & Qualifications

High School Diploma is required while a University degree in business administration, or related field is desired.
Two years’ work experience in an office environment is required.
Attention to detail and ability to follow up on tasks to completion.
Excellent record keeping and documentation skills are required.
Flexibility and ability to work in busy environment.
Experience of working in a conflict environment is a plus.
Written and spoken fluency in English is required.
Multi-tasking with positive attitude is required.
Good communication and interpersonal skills are required.
Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc.
Experience in organizing and filing information is required.