Nigerian Communications Commission (NCC) recruitment, June 2017
The Nigerian Communications Commission (NCC) in collaboration with the CTO London, United Kingdom, seeks to recruit Commonwealth employees who are committed to the vision and mission of the CTO, and the wider development of the Commonwealth in the capacities below:
The Commonwealth Telecommunications Organisation (CTO) is the oldest and largest Commonwealth intergovernmental organisation in the field of Information and Communication Technologies (ICT). Being fully
involved in the development and use of ICTs for social and economic development, the management of the organisation recognise that it must stay at the cutting edge of ICT developments in order to deliver
significant benefits to its members.
Job Title: Assistant Events Officer
Location: 64 - 66 Glenthorne Road London, W6 0LR
Reporting To: Manager, Events
Department: Operations
Division: Events
Hours of work: 40 hours per week including one unpaid hour for lunch each day.
Job Purpose
- To work as part of the Events division to deliver high-quality events.
Division Purpose
- To deliver international, regional and national events aimed at
raising awareness and building capacity of stakeholders in the use of
information and communication technologies for development
Working Relationships
- Posts that this job manages: None
- This role also requires a close working relationship with the Marketing and Communications team
Note: The incumbent shall work such additional time
beyond the contractual minimum as may reasonably be required to fulfill
the organisation’s work requirements. Staff Handbook #2.5.
Main Responsibilities
- Provide administrative and communication support for CTO events
- Coordinate the production of events by external producers
- Monitor the development of the post-event internal report and rapporteur’s report
- Assist in the organising of events and attend to all matters relating to and/or ancillary to the successful conduct of the event
- Liaise with CTO sales and marketing officers on event marketing, promotion, publicity, sales and related campaigns
- Undertake analysis of feedback of participants after each event
and within 2 weeks after each event including satisfaction rating,
based on feedback from participants.
Other:
- Undertake any other duties in his/her speciality that may be assigned by the Secretary-General.
Deliverable:
- Undertaking administration work relating to events including mailouts
- Contributing to event marketing activities including press releases and promotions through social media
- Coordinating the production of events by external producers
- Preparation of analysis of feedback by participants of events,
within 2 weeks after each event including satisfaction rating, based on
feedback from participants
- Assisting in database development for delegate and sponsorship marketing and of supporting partner
Required Qualifications, Skills and Experience
- A Diploma or an equivalent qualification in Events, Marketing, Communications or a related field
- One year of experience in events, preferably in an event organising firm
- Good written and verbal communication and interpersonal skills
- Proven ability to prioritise workload and to meet tight deadlines
- Ability to lead by example
- Attention to detail and highly resourceful
- Proficiency in MS Office applications (Word, Excel, and PowerPoint)
- Ability to maintain a high degree of responsibility, discretion and confidentiality
- Ability to adopt and work in a multicultural environment
- Willingness to travel internationally
- Good understanding of telecommunications/ICTs
- Experience in an international or regional organisation will be desirable
Remuneration
- Starting salary will range from £17,675 p.a. to £21,690 p.a. depending on the qualifications and experiences.
- Benefits include 25 days holiday per year, contributory pension
scheme, medical insurance, travel season ticket loan, support for
training and development, a performance-based annual bonus, subsidy for
gym membership, provision for flexible working and a great working
environment.
- You must be a national of a CTO Full Member Country
Job Title: Executive Assistant to the Secretary-General
Location: 64-66 Glenthorne Road London, W6 0LR
Division / Department: Office of the Secretary-General
Hours of work: 40 hours per week including one unpaid hour for lunch each day.
Job Description
- Executive Assistant to the Secretary-General is a key position
within the organisation that provides support to the Secretary-General.
- Applications are open to candidates with extensive work
experience, a sound knowledge in providing support for a head of an
organisation, a willingness to take on challenges, have the confidence
and communications skills to deal with high level decision makers, could
prioritise effectively and deliver to high standards.
Job Purpose
- To provide full secretarial and administrative support to the
Secretary-General of the Commonwealth Telecommunications Organisation
(CTO).
Division / Department Purpose
- The Secretary-General provides leadership to the CTO, across all areas of its activities.
Working Relationships
- Reporting to: The Secretary-General
- Posts that this job manages: None
- Other key relationships: This role requires close liaison with
all staff in the organisation and particularly with the Heads of the
Departments.
Note: The incumbent shall work such additional time
beyond the contractual minimum as may reasonably be required to fulfill
the organisation’s work requirements. Staff Handbook #2.5.
Main Responsibilities (by function)
Administrative Responsibilities:
- Manage the Secretary-General’s official and social diary and appointments;
- Manage the Secretary General’s incoming correspondence;
- Assist the Secretary-General in managing output, workflow and office deadlines;
- Take and relay accurate and timely messages from telephone
callers, as well as correspondence via social media and answer queries
where possible;
- Collect and open all hard copy mail addressed to the Secretary-General;
- Organise and take minutes at meetings in which Secretary-General
is involved, as well as at other meetings as may be decided by the
Secretary-General;
- Follow up the implementation of directives given to staff by the
Secretary-General as well as monitor action points and decisions of
management meetings;
- Draft and dispatch correspondence as may be directed by the Secretary-General;
- Coordinate the drafting of speeches and power point presentations for the Secretary-General;
- Draft and distribute reports for the Secretary-General as directed;
- Liaise with relevant individuals and representatives of external
organisations to arrange meetings or facilitate other activities;
- Maintain a comprehensive hard copy and digital filing system;
- Coordinate the Secretary-General’s travel arrangements in
conjunction with in-house logistics and travel staff and representatives
of country or organisation to be visited, including airport reception
and producing briefing notes for each mission for the Secretary-General;
- Prepare and dispatch Notes Verbales and Diplomatic Notes;
- Arrange local transportation for the Secretary-General when necessary;
- Provide administrative support during missions when accompanying the Secretary-General;
- Maintain an up-to-date database of high level contacts - High
Commissioners and other Ambassadors, ICT Ministers and Regulators,
Council and Executive Committee members, other members of the CTO as
well as Chief Executives of operators and other government agencies;
- Coordinate the organisation of the CTO Lecture series in collaboration with the Capacity Development division;
- Coordinate the preparation of the SG’s quarterly reports with inputs from relevant managers;
- Liaise with the Communications Team and IT Officer to provide up-to-date information on the SG’s activities for the CTO website.
Financial Management:
- Tabulate and submit the Secretary-General’s official expenditure and claims;
- Undertake any other activities of a financial nature in respect of the smooth operation of the Secretary-General’s office.
Staff Management:
- This post does not have any managerial responsibilities.
Other:
- Undertake any other duties in his/her specialty that may be assigned by the Secretary-General.
Key Deliverables
- Efficient administrative and secretarial support to the Secretary-General;
- Efficient coordination of all correspondence including emails emanating from/required by the SG’s office;
- Efficient provision of administrative and clerical support for meetings;
- Provision of administrative support during missions that the Executive Assistant accompanies the SG;
- Accurate and timely production of minutes of management and other meetings where the SG is involved;
- Effective coordination and management of the Secretary-General’s
diary, appointments and participation in various events and functions
with external organisations;
- Effective coordination of the Secretary-General’s travel arrangements;
- Productive coordination and liaison with staff members on behalf
of the Secretary-General, as required, especially on effective follow
up of decisions taken at management and other meetings as well as
assignments with deadlines;
- Ensuring that all draft speeches by the Secretary-General are
submitted for the SG’s consideration at least 5 working days before
delivery;
- Effective facilitation of Secretary-General’s communications including speeches;
- Provision of up-to-date information on the SG’s activities on the CTO website;
- Timely preparation of the SG’s quarterly reports;
- Effective coordination of CTO Lecture Series;
- Productive coordination and liaison with staff members on behalf
of the Secretary-General through a culture that inspires
professionalism, achievement, excellence, high ethical values,
diversity, transparency, competence and staff appreciation;
Required Qualifications and Skills
Essential:
- Education up to a Degree level
- Working experience as a personal assistant to the head of an organisation
- Good IT skills, particularly Word, PowerPoint and Excel
- The ability to liaise with a multitude of stakeholders at senior level
- Strong interpersonal skills
- Ability to work effectively in a multi-cultural environment with other team members
- Ability to prioritise and manage conflicting demands
- Multitasking skills
- Experience of working in a regional or intergovernmental organisation will be an added advantage
Remuneration
- Starting salary will range from £21,846 p.a. to £30,425 p.a. depending on the qualifications and experiences.
- Benefits include 25 days holiday per year, contributory pension
scheme, medical insurance, travel season ticket loan, support for
training and development, a performance-based annual bonus, subsidy for
gym membership, provision for flexible working and a great working
environment.
- You must be a national of a CTO Full Member Country
Job Title: Senior Web Development & IT Officer
Location: 64-66 Glenthorne Road London, W6 0LR
Department: Human Resources & Administration
Hours of work: 40 hours per week including one unpaid hour for lunch each day.
Job Summary
- As Senior Web Development & IT Officer, 80% of your role
will be focused on implementing all web development requirements and
support all other online presence efforts, in liaison with the
communications team.
- The remainder of your time will be focused on providing internal IT support.
Department and Job Puspose
- The Human Resource and Administration Department of the CTO plays a central role in the organisation.
- Among others, the department ensures that the CTO’s web presence is appealing, informative and dynamic.
- In addition the department ensures that the necessary IT
equipment and services are available to the CTO. It is the
responsibility of the post holder to find creative and optimum ways of
undertaking these tasks.
- Being an international organisation, with an extensive
membership base, the web-presence plays a key role in staff and
stakeholder engagement.
Main Responsibilities
Responsible and accountable for all aspects of the CTO website and other
web-related services and limited IT. Specific duties include:
- Develop and manage the CTO website and undertaking all aspects of the site
- management including content uploading/editing, day-to-day site maintenance and managing 3rd party content;
- Design web content including banners, buttons, pages and mini-sites within the site;
- Liaise with the hosting agent and ensuring minimum down time and access from anywhere in the world;
- Improve the site using feedback from staff, users and associates;
- Act as the first line of contact between 3rd party vendors including web developers to
- maintain the website, databases and IT systems;
- Provide general IT support to the organization.
Working Relationship
- Reporting to: Manager - Human Resources & Administraiton
- Posts that this job manages: None
- Other key relationships: Liaise closely with the Membership and
Communication department as well as other divisions and departments.
Note: The incumbent shall work such additional time
beyond the contractual minimum as may reasonably be required to fulfil
the organisation’s work requirements.Staff Handbook #2.5
Key Deliverables:
- Maintain the CTO website with upto date information ensuring all necessary functionalities are available
- Create web-content including banners, buttons, pages and mini-sites within the site
- Ensure 99% uptime of the website in liaison with hosting agent
- Ensure the CTO’s IT networks including databases are working properly with minimum downtime
Required Qualifcations and Skills
- University degree or equivalent experience in a similar role.
- Web design skills, including CSS, HTML, PHP, MySQLand SQL, as well as mainstream CMS systems
- Network administration and software installation.
- Good team working skills
- Good interpersonal skills
- Ability to think logically;
- Ability to work well in a team;
- Problem solving skills;
- A strong customer focus;
- Ability to prioritise workload;
- Attention to detail.
Remuneration
- Starting salary will range from £26,008 p.a. to £30,425 p.a. depending on the qualifications and experiences.
- Benefits include 25 days holiday per year, contributory pension
scheme, medical insurance, travel season ticket loan, support for
training and development, a performance-based annual bonus, subsidy for
gym membership, provision for flexible working and a great working
environment.
- You must be a national of a CTO Full Member Country
Job Title: Manager - Human Resources and Administration
Location: 64-66 Glenthorne Road London, W6 0LR
Division: Human Resource and Administration
Reporting to: Secretary-General (SG)
Hours of work: 40 hours per week including one unpaid hour for lunch each day.
Job Description
- The Human Resource and Administration Department, headed by the
Manager - Human Resources and Administration, plays a central role in
the organisation by ensuring that the organisation is adequately
resourced with skills and the support services are provided timely.
Job Purpose
- To manage human resources and provide support services of the CTO
Department/Job Purpose
- The Human Resource and Administration Department of the CTO plays a central role in the organisation.
- The department ensures the organisation is adequately resourced
to deliver on its strategic plan through planning, recruiting and
continuous development of the staff. Services provided by the CTO call
for a range of specific skills.
- It is the responsibility of the post holder to make available
this skill pool, by a combination of internal and external resources. In
addition, the department provides logistical, IT and facilities
management services. Being an international organisation, with an
extensive membership base, IT plays a key role in staff and stakeholder
engagement.
- The widespread stakeholder network requires constant travel by
staff for various activities. The post holder will deliver these
services efficiently and cost effectively.
Key Performance Areas
- Perform HR Administrative functions in respect of vacancies, new
appointments, exits, leave, medical insurance, disability claims, death
claims, and general administration.
- Perform Payroll Administration functions.
- Keep Personnel Records and filing up to date.
- Lead on Performance Management System.
- Provide assistance with Ad-hoc tasks as assigned to from time to time.
Working Relationships
- Posts that this job manages: Logistics officer, IT officer and Admin officer
- Other key relationships: This role requires close liaison with
rhea SG and other departmental/divisional heads who are the main
internal customers for the services delivered by the Department
Note: The post holder may be required to work such
additional time beyond the contractual minimum as may reasonably be
required to fulfil the organisation’s work requirements as per clause
2.5 of the CTO Staff Handbook.
Main Responsibilities
Human Resource Management:
- Prepare, keep updated and implement HR policies, while taking note of applicable legal and Constitutional compliances
- Plan human resourcing of the Organisation according to the approved Organisational structure
- Acquire the required human resources in a timely manner
- Prepare and implement staff training plans
- Prepare and implement the compensation structure
- Prepare and implement the performance evaluation scheme
- Prepare and implement employee benefit plans
- Maintain HR records
- Ensure a positive working environment
- Provide guidance and advice to managers on staff related matters.
- Ensure compliance with occupational health and safety requirements.
Administration:
- Oversee the provision of logistical assistance including booking travel and sourcing venues for activities
- Oversee the provision of IT services
- Oversee the provision of facilities management
Other:
- Undertake any other duties in his/her speciality that may be assigned by the Secretary-General
Deliverables
- HR policies, strategies and records
- Staff recruitment, training, evaluation and continuous development
- Staff compensation structure and implementation
- Timely and cost effective logistical support
- Dependable and efficient IT infrastructure
- Well maintained building facilities
Qualifications
- A degree in Human Resource Management, General Management or a related field
- 10 years of experience in hands-on human resource management
- Proficiency in Microsoft Office
- Experience in an international or regional organisation will be desirable
- Expertise in change management will be desirable
Remuneration
- Starting salary will range from £36,360 p.a. to £42,536 p.a. depending on the qualifications and experiences.
- Benefits include 25 days holiday per year, contributory pension
scheme, medical insurance, travel season ticket loan, support for
training and development, a performance-based annual bonus, subsidy for
gym membership, provision for flexible working and a great working
environment.
- You must be a national of a CTO Full Member Country
Job Title: Manager - Fianance & Pensions
Location: 64-66 Glenthorne Road London, W6 0LR
Department: Finance and Pensions
Reporting to: Secretary-General (SG)
Hours of work: 40 hours per week including one unpaid hour for lunch each day.
Job Purpose
- As part of the senior management team, the Manager - Finance and
Pensions will be responsible for the management of overall finance
systems and the administration of Pensions
- Manager – Finance and Pensions, heads the Finance and Pensions
department which is a key position within the organisation. In addition
to managing all finance related activities, the post holder will also be
required to manage the pension schemes of the CTO
- Applications are open to candidates with extensive work
experience, a sound knowledge of finance management, a willingness to
take on new challenges, have the confidence and communications skills to
deal with high level decision makers, could prioritise effectively and
deliver to high standards.
Department Purpose
- The Manager - Finance and Pensions has specific responsibilities
to ensure that the organisation’s financial resources are managed to a
high level and with the utmost propriety.
- He/she will also be responsible for developing and coordinating
the strategic financial direction of the organisation together with
providing the strategic leadership, management and coordination for
CTO’s Finance affairs and Pensions in order to deliver the
organisation’s strategic plan.
- The Department’s main objectives are managing and coordinating
the CTO’s financial activities including budgets and financial analysis,
cash flow management, application of financial regulations, revenue
generation, accounting records, salary payments, assets management,
relations with external auditors, manage the CTO’s pension schemes,
liaise with the fund managers and the Pension Administrators and attend
to the compliances with the Pension Regulator
Working Relationships
- Posts that this job manages: all staff of the Finance and Pensions Department
- Other Key Relationships: Must have regular coordination meetings
with the Heads of all Departments and Divisions in order to ensure a
smooth working relationship between all Departments and the requirements
of the organisation
Note: The incumbent shall work such additional time
beyond the contractual minimum as may reasonably be required to fulfil
the organisation’s work requirements.
Remuneration will not apply for such additional work.
Main Responsibilities (by Function)
Finance:
- Coordinate the strategic financial direction of the organisation in order to deliver the organisation’s strategic plan;
- Ensure that the CTO budget supports the Strategic Plan;
- Develop and maintain effective systems of budgeting and financial management for CTO’s activities;
- Develop and maintain effective systems and procedures to manage financial and business risks and safeguard CTO’s assets;
- Ensure full compliance with the CTO’s Financial Regulations;
- Drive organisational performance against budgets, KPIs and strategic aims;
- Oversee management reporting to budget-holders & financial returns;
- Prepare monthly and quarterly assessment of budget performance – actual versus budget;
- Manage the finance team to ensure effective financial control,
accurate and timely processing, and full compliance with the CTO
financial regulations and best practice in respect of VAT, payroll, tax
and statutory returns;
- Take overall responsibility for the preparation of draft and
final annual accounts and of the audit process for the CTO accounts;
- Advise the organisation on new and emerging financial issues;
- Ensure timely submission of VAT returns;
- Monitor and interpret cash flows and predict future trends;
- Ensure timely invoicing and follow-up;
- Ensure timely payments of Pensions and Salaries;
- Actively seek out and promote initiatives that improve and maximise efficiency and make best use of resources.
Pensions:
- Oversee the organisation’s pension responsibilities and ensure that all statutory requirements are fulfilled;
- Manage Pension Liability;
- Liaise with the Manager Human Resource & Admin in respect of Pension entitlements;
- Supervise the overall administration of the CTO’s pension schemes;
- Develop pension policies as well as pension and benefit packages;
- Ensure that the Pension schemes operate effectively and meet
performance, quality and customer care targets as well as complying with
industry standards;
- Monitor pension scheme deficits and prepare relevant reports;
- Liaise with pension administrators, fund managers and other external parties;
- Inform the Pension scheme trustees of the latest developments in pension regulation;
- Raise organisation-wide awareness of pension-related matters.
Staff Management:
- Manage the Finance & Pensions Department, consisting of day to day staff management;
- Leading and motivating the Finance & Pensions Department
team through a culture that inspires achievement, excellence, high
ethical values, diversity, transparency and competence;
- Ensuring that staff within the Department respond effectively to
the service level agreements with other Departments that are necessary
for the delivery of the organization’s activities.
- Facilitate a working environment that inspires and motivates
through professionalism, transparency, competence, skills development,
and staff appreciation.
Risk Management:
- Serve as primary contact in addressing financial issues, pensions and relations with external auditors.
Other:
- Undertake any other duties in his/her speciality that may be assigned by the Secretary-General.
Key Deliverables
- Provision of a clear strategic direction for the CTO’s Financial
and Pension schemes and effective delivery of departmental outputs in
the context of the Strategic Plan for 2016-20;
- Timely Preparation of Profit and Loss (P&L) and Assets and
Liability (A&L) statements, monthly reconciliation reports,
including debtors accounts;
- Proper maintenance of financial records and timely preparation of accurate accounts for internal and external purposes;
- Effective budget management including timely preparation of
4-year operational budget and regular assessments of budget
performances;
- Prudent management of CTO finances and operating with a positive cashflow;
- Prudent management of CTO finances and continuous introduction of cost saving measures;
- Full compliance with CTO Financial Regulations and budget approval process;
- Effective management of CTO assets including building insurance;
- Prompt payment of salaries, pensions, National Insurance contributions and other liabilities owed by the CTO;
- Prompt submission of invoices due to the CTO including VAT returns;
- Recovery of debts including timely resolution of disputes;
- Effective management of the Pension Funds and resolution of pension liabilities;
- Timely preparation of audited accounts including final accounts for the Executive Committee and the Council;
- Leading and motivating the Finance and Pensions Department team
through a culture that inspires professionalism, achievement,
excellence, high ethical vales, diversity, transparency, competence and
staff appreciation;
- Ensuring that the staff within the Department respond
effectively to the service level agreements with other Departments
required for the delivery of the organisation’s activities;
- Raise the profile of the CTO.
Essential Requirements
- ACA or ACCA Qualified or equivalent
- Minimum 3 years post qualification experience
- Experience in Sage 100 or 200
- Broad knowledge of finance and accounting and, in particular, IFRS standards
- Good IT skills, particularly Excel
- The ability to manage staff and contracted parties and suppliers
- High degree of commercial awareness and business acumen
- Experience of preparing financial reports and presentations
- Strong interpersonal skills
- Ability to work effectively in a multi-cultural environment with other team members
- Ability to prioritise and manage conflicting demands
- Multitasking skills
- Experience of working in a membership organisation will be an added qualification
Remuneration
- Starting salary will range from £36,360 p.a. to £42,536 p.a. depending on the qualifications and experiences.
- Benefits include 25 days holiday per year, contributory pension
scheme, medical insurance, travel season ticket loan, support for
training and development, a performance-based annual bonus, subsidy for
gym membership, provision for flexible working and a great working
environment.
- You must be a national of a CTO Full Member Country
How to Apply
Interested and qualified candidates should submit their Curriculum Vitae and attach this
Application Form to
[email protected]
Application Deadline 20th June, 2017.