NERI Nigeria recruitment for Procurement Officers
NERI Nigeria - An International Development Organization is currently
seeking suitably qualified Nigerian for the vacant position below:
Job Title: Procurement Officer
Locations: Adamawa (2), Borno (2) and Yobe (2) State respectively
Position Start Date: Immediately
Position Summary
- The Procurement Officer will support the procurement of goods
and services required for a busy office under the project task order.
Job Responsibilities
S/He will be responsible for:
- Ensuring that procurements and logistics operations are carried
out strictly in accordance with the organization policies, regulations
and local law;
- Maintaining the complete documentation and filing system for all
procurement including the proposal, evaluation reports, negotiation
memorandums, award documents, relevant correspondence etc.;
- Serving as the point person related to any procurement of goods
and services for the program either for direct use under the project
task order, or as part of the in-kind grant of Direct Distribution of
Goods and Services (DDGS) activity; and
- Coordinating procurement actions with the program’s technical
lead in order to ensure timely and satisfactory delivery of goods and
services. This position will be based in Adamawa, Borno and Yobe.
Limited travel may be required.
Reporting & Supervision:
- For Adamawa, Borno and Yobe, the procurement officer
administratively reports to the State Program Manager but technically to
the Procurement Director based in Abuja.
Primary Responsibilities
The primary responsibilities include but are not limited to the following:
- Ensure that the procurement process strictly follows the Organization rules and regulations.
- Maintain a file system for procurements to allow for efficient
documentation and process audits and maintain the privacy of grantees
and vendors.
- Maintain files, including: proposal, evaluation, award
documents, official contracts and correspondence of all procurements,
following policy and local law.
- Assist with preparation of Terms of Reference and/or technical
specifications for materials, goods, and services, for contracts,
acquisitions, and procurements, in collaboration with the program team.
Ensure presentation of sufficient selection that meets requirements of
quality assurance, delivery, and transparency.
- Coordinate delivery logistics with program team and/or grantees
to obtain the required permits including, such as delivery receipts.
- Coordinate transportation, permits, authorizations, insurance,
loading and unloading of goods/materials, and financial allocation of
related expenses under grants.
- Prepare requests for quotations, negotiate, conduct analysis,
and recommend vendors for delivery of goods and materials to grantees.
- Communicate all delivery schedules corresponding to grant and
operations procurements, including the projection of related expenses.
- Verify deliveries are complete and timely.
- Work with vendors of goods and services to ensure quality.
- Assist with invitations to potential vendors to compete offers
for the purchase of goods or services including under grants, either
through direct, bid invitation, or other mechanism that ensures high
standards of transparency.
- Participate in evaluation committees for proposals submitted by
the various vendors, according to the solicited terms of reference and
regulations.
- Process procurements according to rules and regulations.
- Maintain strict control of budgets, and financial expenditures.
- Perform other tasks, as assigned.
Required Skills & Qualifications
- University degree in related field is required
- Minimum of 4 years of relevant work experience.
- Strong communication skills.
- Proficiency at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc. is required.
- Ability to work under pressure and efficiently handle multiple tasks
- Ability to work under own initiative or as a part of a team
- Experience of working in a conflict environment is a plus.
- Fluency in oral and written English is required.
- Fluency in Hausa language is desirable
- Experience working in development funded programs
- Strong knowledge of donor procurement rules and regulations.
- Demonstrated ability to solve challenging and complicated procurement issues.
- Experience with budgeting and cost analysis.
- Strong ability to use and develop management and tracking systems.
How to Apply
Interested and qualified candidates should submit a current Resume or
Curriculum Vitae (CV) listing all job responsibilities; and a cover
letter to:
[email protected]
Note
- Candidate should reference the job title and location on the subject line, their cover letter and Resume/CV.
- Only short-listed candidates will be contacted.