Management Sciences for Health Vacancy for a Finance and Administration Director

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. We are recruiting to fill the position below:     Job Title: Finance and Administration Director Job ID: 13-10363 Location: Abuja Grade: K Reports To: Project Director Group/Office: PDG (Program Delivery Group) Dept/Unit: PDGGEN - Program Delivery Group Project/Program: A000 - None Specified Overview

• The Finance and Administration Director is responsible for safeguarding the assets (financial and physical) of MSH and ultimately Global Fund RSSH project against fraud, loss or misuse.
• S/he is responsible for ensuring that any money expended is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor.
• S/he will establish and maintain sound financial management practices and ensure the project’s compliance with MSH and Global Fund procedures, rules and regulations.

• Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Project Director.
• Provide leadership to finance and operations aspects of the project, including general administrative processes, financial management and logistics management.
• Ensure compliance of financial and operations systems with MSH policies and procedures and Global Fund rules and regulation and award requirements
• Prepare and submit annual and quarterly financial and accrual reports.
• Review, from a financial perspective, all agreements and contractual documents and provide guidance/solutions to reduce the potential for financial loss and risk management
• Liaise with MSH Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits
• Implement standard MSH procedures to manage and monitor the financial resources of the project office. This includes ensuring that all payments comply with MSH rules and regulations and are supported by adequate documentation
• Enhance and maintain internal control systems to safeguard the organization’s financial assets and ensure all staff in country understand MSH’s code of conduct and MSH’s zero tolerance practice.
• Enter transactions in accounting system (QuickBooks), assuring detailed memos, proper charge codes, account codes and job tracking.
• Assure payment of per diem and transport to participants and other expenses paid at field activities is properly managed, documented and follows project policy.
• Ensure that systems are in place in the project to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Oversee property and asset management.
• Manage purchase of commercial goods and services in accordance with the delegation from the Corporate Contract Office in HQ. This may include purchase order approvals
• Oversee insurance, inspection, registration and operations for all Project vehicles
• Manage and plan vehicle maintenance
• Hire and train drivers and monitor performance
• Provide technical assistance, as needed, to local partners on financial compliance and reporting
• Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award and operations aspects of project
• Develop, analyze and monitor program budgets; monitor and track obligations and expenditures against budgets
• Build and train staff on financial policies and procedures to achieve GF and organizational goals
• Develop tools to use to train staff in proper financial record keeping procedures and procurement integrity.
• Supervise finance personnel, including routine quality assurance checks for all financial analysis and reports
• Develop and implement new or revised financial policies and procedures to ensure the project is continually in line with standards for donor funds management
• Analyze and monitor vehicle and fuel usage and standards and report on any issues
• Manage travel advances to staff, assuring proper documentation and timely clearing of all advances.
• Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.
• Estimate upcoming cash needs and accrue expenditures as appropriate.
• Reconcile bank accounts and prepare field expenses.
• Ensure that all costs have adequate prior authorization and approval.
• Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
• Provide an audit interface between MSH Corporate Accounting, MSH external audit firms and donor auditors.
• Train, manage, supervise and support accounting office staff
• Assist Project to conduct regular and thorough risk assessments in country, and to monitor success of risk mitigation and risk control activities.
• Ensure appropriate segregation of duties in all procurement and payment activities.

• Masters' degree or its equivalent in Accounting, Finance, Business Administration or related field and ACCA, ICAN or any other relevant professional certification/qualification is required.
• Minimum of 10 years’ experience in financial management, including overseeing the finance and operations of a Global Fund grant.
• 5 years’ managerial experience.
• Experience coordinating audit activities and managing reporting, budget development and analysis, accounting and administrative processes for an international NGO.
• Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
• Commitment to accuracy and attention to detail
• Collaboration skills
• Financial management
• Good ethical conduct
• Monitoring/assessing performance to make improvements or take corrective action
• Commitment to accuracy and attention to detail
• Ability to relate to people at all levels internally and externally
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines
• Relevant skills in automated accounting software systems and database spreadsheets.
• Experience building the capacity of individuals in financial management of implementing partners
• Demonstrated ability to create and maintain effective working relations with implementing partners and other stakeholders.
• Demonstrated leadership qualities and strong interpersonal skills.
• Proven proactive skills in identifying cost savings, cost avoidance and efficiency opportunities.
• Demonstrate good judgment and sound financial "common sense"
• Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Written and verbal proficiency in English including business terminology
• Proficiency in Microsoft Office programs, especially Excel spreadsheets.
• A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with MSH’s values