Logistics Supervisor at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Logistics Supervisor

Location: Abuja
Project: Abuja Coordination
Line Manager: Logistics Manager / Logistics Coordinator

ALIMA in Nigeria

• The humanitarian crisis in Nigeria’s northeast and the Lake Chad region is one of the most severe ongoing crises in the world, now entering in its ninth year and shows no sign of abating.
• In 2021, at least 8.7 million people are in need of urgent humanitarian assistance in the worst affected states of Borno, Adamawa and Yobe. Up to 5.1 million people risk being critically food insecure during the next lean season (June - August 2021), a level similar to 2016-2017 when famine was looming over Borno State
• Nigeria is now facing a second wave of COVID-19 infections. Borno, Adamawa, Yobe states have recorded new cases. Aid actors are intensifying actions and prevention measures
• Despite challenges including humanitarian space reduction, aid workers had already provided around 5 million people with life-saving assistance in Borno, Adamawa and Yobe states in 2020.
• Conflict, explosive remnants of war and insecurity have cut people off from their main means of livelihoods-farming and fishing. This causes major food insecurity in north-east Nigeria, which COVID-19’s effects on incomes have exacerbated: despite good crop yields, food insecurity is rising.
• Findings of the October 2020 Cadre Harmonize (CH) analysis projected that about 5.1 million people in the three states will be food-insecure in the lean season between June and August 2021 – a 19% and 34% increase on the 2020 (after COVID-19 June CH Update) and 2019 figures respectively. According to the Nutrition and Food Security Surveillance Round 9, conducted in October 2020, the level of acute malnutrition increased in all the three states compared to 2019. Global acute malnutrition (GAM) rates of 10.7% were recorded in Borno, 7.5% in Adamawa and 13.6% in Yobe.
• According to the survey, several LGAs had high pockets of global acute malnutrition of above the 15% threshold (emergency phase), including Gubio, Magumeri, Mobbar and Bayo in Borno State and all LGAs in northern Yobe.
• Movement restrictions and insecurity continue to hamper the ability of IDPs, returnees and the host communities to access basic services, livelihoods, and land for farming and grazing. This means that more people will rely on humanitarian aid to survive in 2021.
• In 2017, ALIMA continued to implement projects in Muna Garage in Jere LGA, where ALIMA performs general consultations for children under 5 and provides Sexual and Reproductive Health (SRH) to pregnant and lactating women (antenatal and postnatal consultations).
• An Outpatient Therapeutic Feeding Program (OTP) is also available for children under 5 suffering from severe acute malnutrition (SAM) in the clinic, where women and caretakers are trained to screen their children for malnutrition using the MUAC tape.
• In Maiduguri MC, where ALIMA is working in partnership with the University of Maiduguri Teaching Hospital (UMTH), the Inpatient Therapeutic Feeding Center (ITFC) manages children under 5 suffering from SAM with medical complications in a 50-bed capacity building.
• In December 2020, ALIMA conducted a needs assessment survey in the north of Yobe where a high level of acute malnutrition was recorded by nutrition sector. The results of this survey prompted ALIMA to open a nutrition and health project covering the Kasasuwa LGA, one of the most affected LGAs and where there was a gap.
• This project started in May 2021 and fund by ECHO aim to support Karasuwa health facilities and improve access to nutrition and health services including pediatrics healthcare and reproductive health.
• ALIMA also support COVID-19 vaccination in Borno and Yobe with focus on most vulnerable. In parallel, ALIMA is opening an emergency nutrition project in Katsina state and is present is Owo state since 2018 for Lassa fever response and research.

Mission and Main Activities

• Supervise the daily logistics activities and provide maintenance to the ALIMA equipments, facilities and infrastructures, according to ALIMA protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Function & Responsibilities

• Monitor maintenance activities of infrastructures, management of non-medical stocks and equipment according to ALIMA standards.
• Ensure the check and follow-up of facilities under the line manager supervision.
• Carrying out daily visits to the facilities, reporting any anomalies or problems to the line manager.
• Evaluating rehabilitation needs and following up minor building rehabilitation work in accordance with instructions given by his supervisor, and accounting to him/her on progress
• Checking that premises observe security norms (fire extinguishers present, electrical installations earthed, etc.).
• Monitoring the consumption of mechanical and electrical vehicles / machines / devices
• Planning together with the line manager required checks and maintenance activities of energy systems/set-up according to ALIMA standards
• Coordinate and lead the logistics team under his/her responsibility, in particular:
• Defining each person’s tasks, supervising them on a daily basis and checking the quality of their work (punctuality, rigour, quality, etc.).
• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.
• Drawing up working schedules for logistics teams for each department or facility.
• Organising and leading meetings of the team under his supervision. 
• Attending logistics meetings and accounting for his activities.
• Manage and follow up orders, namely
• Collect logistics orders coming from health facilities,
• Draw up and follow up orders according to the procedures in force.
• Provide technical support to the specialized technician, watchman
• Ensure reception conditions of freight or arriving material as well as the organization and setting up of material before its shipment.
• Implementation of prevention measures against abuse of power, gender-based and sexual violence:

Requirements
You meet the following qualifications:

• Degree in related study and formal technical training
• NGO experience desirable or at least two (2) years experience in a similar post
• Ability to react quick and manage stress to stay calm in all situations
• Reliability, service-oriented, respect of confidentiality and capacity to work in a team.
• English spoken and written and local language desirable
• Essential computer literacy (word, excel)

How to Apply
Interested and qualified candidates should send their Cover Letter, CV with a coloured picture, qualifications with contact details all in the same file to: [email protected] using the Job Title as the subject of the mail.

Note

• Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful.
• Only full applications will be taken into account.
• Only accepted applications will be contacted.
• Female candidates are strongly encouraged to apply.
• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process

Application Deadline  30th January, 2022.