Latest Vacancies at the Agency for Technical Cooperation and Development (ACTED), 12th June, 2019

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Agency for Technical Cooperation and Development (ACTED) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. We are recruiting to fill the position below:     Job Title: Project Manager, Distribution Location: Maiduguri, Borno Job Type: Fixed term Duration: 6 months You will be in charge of Project Planning:

• Develop overall project implementation strategy, systems, approaches, tools, and materials
• Organize project kick-off and close-out meetings
• Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

Project Implementation Follow-up:

• Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation
• Organize regular project coordination meetings with project team
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan
• Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts
• Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards
• Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation
• Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

Administration and Operational Management of Project Implementation:

• Finance:
  • Review the BFU(s) and provide accurate forecasts with BOQs
  • Forecast monthly cash requirements of the project and submit to AC
• Logistics:
  • Contribute to the development of Procurement plans
  • Send accurate and precise order forms in a timely manner
  • Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario
  • Confirm quality of material selection if and when applicable
  • Ensure a proper management and use of the project assets and stocks
  • Plan team movements based on available fleet and applicable policies
• Administration/HR:
  • Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)
  • Ensure that project staff understand and are able to perform their roles and responsibilities
  • Follow-up the work plans and day-to-day activities of the project staff
  • Manage the project staff in cooperation with Area Coordinators
  • Ensure a positive working environment and good team dynamics
  • Undertake regular appraisals of staff and follow career management
  • Manage interpersonal conflicts
  • Ensure capacity building among staff in relevant sectors
• Transparency:
  • Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures
  • Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures
• Security:
  • Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly
  • In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;
  • Contribute to the updating of the security guidelines in the project area of intervention;

External Relations:

• Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
• Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings
• Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
• Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication
• Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon – rather than replicate – the work of others

Quality Control:

• Assess the activities undertaken and ensure efficient use of resources;
• Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities
• Ensure lessons learned are documented, shared and reflected in project planning and decision making
• Advise on, and assist with, project reviews conducted by AMEU
• Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development
• Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

Reporting:

• Provide regular and timely updates on progress and challenges to supervisors and other team members
• Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.
• Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided.

Expected skills and qualifications

• Master Level education in a relevant field such as International Relations or Development
• Extensive project management experience in emergency and/or development
• Proven capabilities in leadership and management required (large team)
• Perfect verbal and written communication skills in English
• Knowledge of local language and/or regional experience an asset
• Ability to work well and punctually under pressure

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances.

Interested and qualified candidates should: Click here to apply       Job Title: Country Security Manager Location: Maiduguri, Borno Job Ref: CSM/NIA Objectives

• Ensure the safety, security and integrity of ACTED staff, assets, premises and programs in country, in particular by constantly monitoring and anticipating security risk, by designing and enforcing context specific risk mitigation rules and procedures, by ensuring MOSS compliance in all ACTED premises, by preparing and updating contingency and evacuation plans and by providing all ACTED staff with appropriate security training.

Duties and Responsibilities Department management:

• Oversee the recruitment and selection of qualified national security field staff, recommend promotions, disciplinary action and termination of staff in consultation with the Country Director
• Supervise and mentor national security officers, focal points, guards and drivers
• Make frequent site visits to ACTED premises to carry out performance assessments and provide constant support to the security team
• Maintain open lines of communications with all field staff

Context & Risk analysis:

• Develop and regularly update the country security profile (with regards to the socio-economic, political and/or military situation in country, the country criminality profile, the nature of ongoing conflicts or crises climatic & seismic hazards and health risks, )
• Follow-up on major country events and developments
• Analyse and locate key local stakeholders
• Develop security trend analysis
• Ensure internal incident tracking system is utilized properly: create an security incident database and perform incident mapping and analysis
• Fill in and regularly update the Risk Analysis Matrix (threat, likelihood, impact, level of vulnerability, level of risk)
• Carry out security assessments of new ACTED areas of intervention or areas under Phase C3. Develop and update Country Security Plans, SOPs and Contingency Plans
• Draft and regularly update the Country Security Plan (CSP) for validation by the Country Director and endorsement by HQ
• Recommend changes in the Country Security Plan to Country Director and HQ Security department
• Draft Standard Operating Procedures (SOPs) adapted to the local context
• Draft and regularly update evacuation and contingency plans in capital and support Area Coordinators in developing Area evacuation and contingency plans.
• Ensure preparedness to evacuation and contingencies (check contingency kits, first aid kits etc.).
• Design and drill a security communication tree (warden system), emergency radio network, and provisioning of emergency supplies for field personnel

Daily Security Management:

• Coordinate and monitor security activities to ensure that safety and security policies and procedures are implemented
• Ensure that all field staff are fully cognizant of prevailing security threats and fully advised on means to reduce their vulnerability to those threats
• Monitor the security preparedness of country staff and enforce staff compliance with internal security rules and SOPs, ensuring they are communicated to all staff and understood
• Set up and control the implementation of mitigation measures and security rules according to the local context
• Ensure compliance with Minimum Operating Security Standards (MOSS) and develop action plans for security upgrade
• Carry out security assessments of new ACTED facilities, ensure a standard level of facilities protection, and supervise guards.
• Ensure missions have adapted communication means, and ensure maintenance to support the Logistic team in Country. Ensure constant update of the emergency contact list and timely issuance of ID cards.
• Ensure a proper level of preparation before movement on the field, ensure transportation means are adapted, ensure a good fleet maintenance, and set movement rules which are adapted to the local context to support the Logistic team in Country. Ensure operational follow-up of movements.
• Ensure logistics follow a servicing and maintenance schedule for vehicles
• Spearhead security assessment missions prior to ACTED staff deployment to a new area and ensure minimum security standards are in place before their installation.
• Support and participate to assessment mission in phase C or D area

Crisis management:

• Adapt crisis management protocols to the local situation
• Act as a key member of the Crisis Management Team so that safety policies and procedures are implemented

Reporting:

• Ensure weekly/monthly security reports are completed and sent to HQ, providing timely updates of all situational and security developments including investigation of security incidents
• Produce real-time incidents report (using Form SEC-03)
• Send updated TITANIC on a monthly basis to the Country Director and HQ Security Department.

Training and briefing:

• Conduct security briefing for each new international staff arriving in country.
• Design security training modules for Country Director’s approval and HQ endorsement.
• Determine training needs for the security staff
• Train national staff to increase their awareness and sense of responsibilities
• Conduct any staff security training that is warranted (HEAT, training to drivers and guards, evacuation drills, fire safety etc.).
• Carry out investigations and capture lessons learned to be incorporated into future staff trainings
• Develop and maintain a security network
• Actively participate in Weekly and Monthly Coordination Meetings
• Create an information network in the country, identifying key informants
• Build strong professional relationships with UN agencies, local authorities, other NGO’s (local and international), and all relevant stakeholders

Ensure external representation:

• Attend security coordination meetings and update Country Director and HQ on current security issues
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the ACTED Code of Conduct, values and policies with regard to internal and external stakeholders

Expected skills and qualifications

• At least 2-3 years of working experience in insecure environments; preferably in Africa, Asia, or the Middle East;
• Extensive experience in security management and procedures;
• Demonstrated communication and organizational skills;
• Ability to train, mobilize, and manage both international and national staff
• Flexibility and ability to multi-task under pressure;
• Ability to work well in unstable and frequently changing security environments;
• Willingness to work and live in often remote areas under basic conditions;
• Proven ability to work creatively and independently both in the field and in the office;
• Advanced proficiency in written and spoken English
• Knowledge of local language and/or regional experience highly desirable

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances

Interested and qualified candidates should send their Application by email to: [email protected] using Job Ref as the subject of the mail   Application Deadline 11th July, 2019.

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