Latest Vacancies at the African Development Bank Group, 23rd October, 2018

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African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. We are recruiting to fill the position below:     Job Title: Protocol Assistant - RDGN Reference: ADB/18/208 Location: Tunisia Grade: GS7 Position N°: 50001405 Complex

• The President plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
• The President supervises several Departments and Divisions including Office of the President; Independent Development Evaluation Department; Integrity and Anti-Corruption Department; Compliance Review and Mediation Department; Secretariat to the Sanctions Appeals Board; Administrative Tribunal; Office of the Auditor General; Group Risk Management Function Directorate; General Counsel and Legal Services Department; Communication and External Relations Department; Ethics Office and Office of the Secretary General & General Secretariat.

The Hiring Department

• The role of the Bank's Office of the Secretary General and General Secretariat (PSEG) is to facilitate the achievement of the objectives set out in the Bank's Ten-Year Strategy, the High 5s and the Development and Business Delivery Model, by streamlining the decision-making process of governance bodies and forging better working relationships with shareholders and host countries of the Bank.
• Office of the Secretary General and the General Secretariat: (i) the Office of the Secretary General, which is also responsible for managing the Records Management and Archives Section, the Corporate Governance Policy and Shareholder Relations Section and the Conferences and Meetings Section; (ii) Board Affairs and Proceedings Division; and (iii) the Protocol, Privileges and Immunities Division.
• The main functions of the Protocol, Privileges and Immunities Division (PSEG.2) are to provide protocol services and manage relations with the Bank Group Headquarters or host Country Offices of the Bank Group and diplomatic missions.

The Position The mission of the Protocol Assistant is as follows:

• Receive, process and carefully verify documents to maintain and strengthen the trust of African Development Bank partners
• Ensure the careful preparation of draft notes verbales addressed to the host country and diplomatic missions in with particular attention to preserving the Bank's good image.
• Prepare administrative correspondence addressed to host country authorities taking into account local specificities.
• Manage day-to-day affairs with host country and diplomatic missions, in accordance with protocol standards and relevant instruments
• Ensure the faithful implementation of Partnership Agreements

Duties and Responsibilities Under the supervision and direction of the Principal Protocol Officer, the Protocol Assistant main tasks are to:

• Receive and process visa applications from staff members of the African Development Bank and their family members;
• Prepare notes verbales for visa applications;
• Send visa requests to diplomatic missions for missions, holidays, children's study trips, medical evacuation and transit stays;
• File visa documents;
• Liaise between PSEG, various ministries and other host country authorities as well as between PSEG and the various Diplomatic Missions;
• Welcome and assist the President, Elected staff, official delegations and guests of the African Development Bank at the Airport;
• Keep monthly statistics on visa activities;
• Process and follow up on visa and residence applications with relevant services;
• Ensure protocol is respected at ceremonies and events organized or co-organized by the Bank;
• Contribute to ensuring that protocol is respected at African Development Bank Group Annual Meetings and other statutory meetings.

Selection Criteria Including desirable skills, knowledge and experience:

• Hold at least a higher Education (Bachelor's or Master's Degree) Diploma in Diplomacy, Law and Administration.
• Possess at least five (5) years of professional experience in the area of Protocol, Public Relations or Public Administration.
• The incumbent should also have work experience in a multicultural environment.
• General knowledge of Protocol and similar experience in an intergovernmental organization
• Private-sector experience would be an added advantage.
• Possess sound knowledge of diplomatic norms and practices.
• Ability to communicate effectively in both written and spoken English or French with a good working knowledge of the other language.
• Proficiency in the use of common Microsoft Office applications (Word, Excel, Access and PowerPoint); knowledge of SAP (or another integrated document management system or quantitative and qualitative data analysis tools) would be an added advantage.

    Job Title: Senior Editor/Writer (French) - PCER.1 Reference: ADB/18/207 Location: Côte d’Ivoire Grade: PL5 Position N°: 50071286 The Complex

• The President plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund.
• The President supervises several Departments and Units including the Office of the President; Independent Development Evaluation Department; Integrity and Anti-Corruption Department; Compliance Review and Mediation Unit; Secretariat to the Sanctions Appeals Board; Administrative Tribunal; Office of the Auditor General; Group Risk Management Directorate; General Counsel and Legal Services Department; Communication and External Relations Department; Staff Integrity and Ethics Office and Office of the Secretary General and General Secretariat.

The Hiring Department/Division

• The purpose of the Communication and External Department is to plan, prepare and implement public relations and institutional communication programs designed to make the Bank better known by its various audiences so as to promote social and economic development in Africa, and to establish and maintain the Bank’s credibility and good reputation as Africa’s leading development finance institution.
• The Department is also responsible for enabling the Bank to understand better, how the institution is perceived both internally and externally.

The Position

• Under the general guidance and supervision of the Division Manager, Communication and External Relations - PCER.1, the incumbent will implement editing guidelines within PCER.1, as well as define an editorial policy for the Bank.

Duties and Responsibilities Under the overall supervision of the Division Manager, Communication and External Relations - PCER.1, the Senior Editor/Writer (French) has the following responsibilities:

• Research, write, and edit content for online and external publications that reflects current African Development Bank practice and is of the quality and scope that meets the objectives of the Bank’s external and internal stakeholders.
• Edit and substantively re-edit copy from Bank departments, rewrite materials, including web copy for grammatical accuracy, adherence to Bank style and policy, purposeful structure, clarity of ideas and logical, persuasive presentation of content according to subject matter, product plan, and target audience.
• Coordinate multiple contributions by teams/units on major initiatives, obtain clearances, and make other changes, particularly on sensitive issues.
• Interview experts and conduct research as well as write and analyse a diverse and broad range of material.
• Assign editorial and writing tasks and projects as required to meet deadlines.
• Read and approve all content - notices, reports, PR’s etc. to be published on behalf of the Bank in a timely manner.
• Ensure all information is accurate before publishing, whether it is written or visual content, to prevent copyright infringements (e.g. plagiarism and ghostwritten content) and discard any misrepresentation or defamation.
• Crosscheck quotes and examine references.
• Assist with training and supervise new staff.
• Support and mentor colleagues in relation to writing, maintain content and answer questions from stakeholders, including through sub-editing.
• Keep up-to-date with all relevant African Development Bank developments so that all content for which he/she is responsible reflects and takes account of current practice.
• Develop relationships with external sources as required with a view to obtaining contributions for stories and other content or improving content through third party insights.

The staff will equally undertake the following duties:

• Ensure that the quality and accessibility of information on the Bank’s sites is consistent with the image of the Bank as the leading development institution in Africa and its global role as a development organization. In this regard, the incumbent will ensure that the information posted and published is timely, accurate and conforms to the Bank’s information disclosure policy and editorial policy.
• Ensure that all information from organizational units is reviewed, edited and posted on the Internet web platform and other designated channels.
• Proactively seek content creation and information organization in various formats.
• Ensure that French versions of texts are a faithful representation of English original texts and vice-versa.

Selection Criteria Including desirable skills, knowledge and experience:

• Hold at least a Master's degree or equivalent in Journalism, Communications, International Relations, Public Affairs, Marketing, Political Science or other related disciplines.
• Have a minimum of five (5) years of relevant and progressive experience at an international level or multi-dimensional development institution, two (2) of which should be in an editorial role.
• Outstanding writing and verbal skills, particularly the ability to synthesize complex messages and tailor them into simple, clear and non-academic language for different audiences.
• Excellent command of English; ability to write strong copy and produce well-written press releases, feature articles, and publications.
• Experience writing in both non-technical and highly technical styles.
• Experience working with or in developing countries.
• Excellent collaboration skills with an ability to lead without being authoritarian.
• Mind set for learning, innovation and high standards of quality.
• Experience working on entrepreneurship ecosystems and climate change technologies.
• Experience working with corporate, multilateral development institutions or non-profits is preferred.
• Detail oriented and excellent follow-through skills.
• Complete assigned tasks in a timely manner with little supervision.
• Ability to effectively work under pressure on multiple projects simultaneously while meeting tight deadlines.
• Communication - provides clear and concise oral and written communications; presents oral information with clarity and appropriate style, and adapts language and style to suit the requirement of a particular audience.
• Problem Solving - Applies business knowledge to the resolution of problems and identifies solutions to the benefit of the client (internal and external) and the organization.
• Client Orientation - Ensures that the client is considered to be of primary importance in all transactions and interactions. Strives to understand, and when appropriate, anticipates client needs, and ensures that the client receives the best possible service from the Bank.
• Team work and relationship - Works with others to maximize the effectiveness of the team as a whole, shares knowledge and workload. Develops strong working relationships with colleagues and contributes to the creation of a positive team environment.
• Ability to motivate a multicultural team of communications experts (staff or consultants).
• Ability to coordinate the work of several communications experts working on various and sometimes conflictual agendas.
• Proven ability to help find solutions to issues raised by communications experts.
• Strong decision-making skills.
• Excellent project and time management skills.
• Ability to coordinate multiple workflows between in-house communications experts and external service providers, consultants.
• Ability to communicate effectively (written and oral) in English or French, with a working knowledge of the other. Proficiency in both languages is an asset.
• Understanding of and experience with various media software tools.
• Competence in the use of standard Microsoft software (Word, Excel, Access, and PowerPoint).

    Job Title: Conference and Meetings Coordinator - PSEG0 Reference: ADB/18/209 Location: Côte d’Ivoire Grade: PL2 Position N°: 50001438 The Complex

• The President, plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the ADB and the ADF.
• The President supervises several Departments and Units including Office of the President (PRST0); Independent Development Evaluation Department (BDEV); Integrity and Anti-Corruption Department (PIAC); Compliance Review and Mediation Unit (BCRM); Secretariat to the Sanctions Appeals Board (BSAB); Administrative Tribunal (BATR); Office of the Auditor General (PAGL); Group Risk Management Directorate (PGRM);  General Counsel and Legal Services Department (PGCL); Communication and External Relations Department (PCER); Staff Integrity and Ethics Office (PETH) and Office of the Secretary General & General Secretariat(PSEG)

The Hiring Department The role of the Office of the Secretary General and the General Secretariat (PSEG) is to facilitate the delivery of the objectives of the Bank’s Ten Year Strategy, High 5s, and Development and Business Delivery Model (DBDM) by enhancing the decision-making process of the governance organs and forging better working relationships with the shareholders and host countries of the Bank. PSEG is comprised of:

• The Immediate Office of the Secretary General (PSEG.0) which has the additional responsibility of managing the Records Management and Archives Section and a Conferences and Meetings Section;
• A Board Affairs and Proceedings Division (PSEG.1);
• A Protocol, Immunities and Privileges Division (PSEG.2)

The Position

• The Conference and Meetings Coordinator reports to the Secretary General and supervises the Conference and Meetings Section whose main functions is to: (i) strategically plan and efficiently organize internal and external conferences, meetings and events; (ii) install and manage conference infrastructure and information technology in the board rooms, meeting rooms and specific areas at the Bank’s Headquarters, Temporary Relocation A (TRA), regional hubs and country offices; and (iii) Assess and manage conference facilities in the member countries hosting the Annual Meetings

The Coordinator’s responsibilities include, but are not limited to:

• Assisting the Secretary General to lead and coordinate the planning and organization of all conferences and meetings of the Bank both at Headquarters and beyond, including coordinating and ensuring logistics for the Annual Meetings liaising with all relevant stakeholders within and outside the Bank;
• Elaborating, updating and implementing the Bank’s Guidelines on Conferences and Meetings ;
• Revamping and stabilizing the  Bank’s calendar of Meetings, conferences and events and ensuring its publication on the Bank’s Intranet and public website;
• Overseeing the management of  conferences and meetings infrastructure and technology;
• Working with the various stakeholder units of the Bank to oversee and manage registration for the Annual Meetings of the Bank;  and
• Contributing to the drafting of all meetings-related agreements and memoranda of understanding as well as aide memoires for preparatory and assessment missions and leading related negotiations.

Duties and responsibilities

• Specific accountabilities of the function: Manage a section that leads, supervises and coordinates the strategic, operational and logistical activities necessary for the organisation of internal and external conferences and meetings of the Bank.
• Plan and manage all conferences and meetings organized or co-organized by the Bank;
• Lead negotiations of all conferences and meetings-related agreements and memoranda of understanding as well as aide memoires for preparatory and assessment missions;
• Set objectives, formulate policies, establish priorities, define and monitor the key performance indicators of the section;
• Ensure that the section produces high-quality outputs within available resources, by making the best use of its human, financial and technological assets, and by monitoring and enforcing efficiency targets;
• Work together with the Protocol Division to provide logistical support for ceremonies and events in a seamless manner;
• Supervise budget preparation in relation to conference and meetings and follow its execution, and advise the Secretary General on the budgetary and financial impacts of the section’s functions;
• Monitor best practice and, as appropriate, liaise with counterparts in other organizations;
• Promote the sharing of best practice across the Bank;
• Represent the department, as needed, in bank-wide working groups;
• Propose the appropriate organizational structure of the section, assigning staff and material resources based on priorities and workload, and provide guidance on work-related matters;
• Assess the training needs of staff in the section, monitor and evaluate their performance, and recommend personnel actions to the Secretary General;
• Perform such other duties as may be assigned by the Secretary General.

Selection Criteria Including desirable skills, knowledge and experience:

• Hold at least a Master’s degree in Conference and Events Management, Logistics Management, International Relations, Public Administration, Business Administration or related disciplines.
• A minimum of eight (8) years of extensive and progressive experience in a similar organization, with managerial level experience in conference management.
• Innovation and creativity
• Communication
• Problem Solving
• Client Orientation
• Team working and relations
• Solid experience in planning and organizing meetings and conferences and implementing technology strategies in international organizations.
• Demonstrated strong leadership qualities, diplomacy and technical excellence and an established operational track record of excellence in achieving results;
• Ability to anticipate problems proactively deal with them (able to predict potential problems and provide appropriate solutions, i.e. manage contingencies) by supervising and monitoring the performance of staff before, during and after an event.
• Knowledge of the relevant rules and procedures of the Bank.
• Uses industry/business trends knowledge to develop and drive improvements which give competitive advantage and contribute to client’s satisfaction;
• Proactively proposes value-added operational solutions to clients based on understanding of business requirement and current market trends;
• Takes initiative to improve policies/programmes and products in order to maximise efficiency;
• Engages, supports and motivates the team to implement efficient ways of doing things;
• Communicates and shares information with external (e.g.: service providers, etc.) and internal conference and meetings team, clients, Bank technical services, etc.;
• Ability to deliver quality initiatives in order to enhance team's performance;
• Train and motivate the conference and meetings team.
• Fluency in English or French (Spoken, Written). A good working knowledge of the other language is desirable.
• Competence in the use of standard Bank software (Word, Excel, Access, PowerPoint and SAP).
• Familiar IT with Conference Infrastructure systems and electronic systems set up and operations.

    How To Apply Interested and qualified candidates should: Click here to apply   Application Deadline 21st November, 2018.

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