Jobs in Lagos for an Administrative Manager in a global real estate company

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Hamilton Lloyd and Associates - Our client is a global real estate company with presence in Nigeria. As part of their expansion process, they have decided to hire an Administrative Manager.

Job Title: Administrative Manager

Location: Lagos
General Role: Business Operations Unit
Reporting to: MD/CEO
Responsible for: Company operations, HR and Administrative functions.

Key Functions & Responsibilities

As Practice Manager:

• Provide advice to the company's management and staff on administration, human resource, and finance and communication matters.
• Responsible for training new hires, explaining compensation benefits and evaluating job performance.
• Ensuring the delivery of excellent customer service relations.
• Ensuring a proper filing system(staff & client) is in place and maintained at all times to aid easy accessibility.
• Ensuring the office is in excellent, admirable and welcoming conditions at all times.
• Overseeing the maintenance of the facility and equipment including but not limited to the generators, computing products, rest room etc
• Ensure all company licenses, permits, insurance and others are in compliance.
• Oversee procurement of company and office materials.
• Organize/coordinate internal and external training, workshops and other events; and ensure such meetings add value to the company.
• Liaise with regulatory authorities, partners, clients and other organizations for the administration of company business.
• Prepare, update and drive relevant company policies, processes and procedures.
• Implementation of quality control.
• Drive company culture in line with core values
• Responsible for dispersing information and supervising staff, which may include receptionists, and other staff employees.
• Coordinate recruitment and induction of new company personnel.

As Human Resources:

• Drive the design and implementation of an integrated HRM system with
• standard HR subsystems.
• Ensure that the company has adequate allocation of human resources
• needed for effective operations
• Conduct periodic reviews of existing HRM policies, practices and procedures in the organisation vis a vis the computer software industry ,to evaluate their effectiveness.
• Conduct formal appraisal of subordinates’ performance and assessment of their skills to determine their proficiency level
• Set and monitor performance indicators of the company to ensure that
• employee service delivery meets company’s requirements
• Recommend /approve for implementation, a system of transfer, promotion,
• redeployment, staff welfare benefits and redeployment.
• Ensure staffs are provided with effective and beneficial training to upgrade
• their competence and develop career plans in line with individual and
• corporate objectives.

As Administrative:

• Develop & implement The company's procurement policy
• Vendor Management - overseeing negotiations with contractors and suppliers
• Building relationship with Embassies, Airlines, Hotels etc
• Ensure that Admin is compliant with all Admin policy e.g. Travel Policy etc
• Responsible for logistics planning, project implementation including reviewing
• MOU's
• Coordinating and managing all external and internal events.
• General Office coordination and management
• Other duties as expected.

Job Scope & Accountability
Relational:

• Must be a bridge builder who will manage relationships across departments and functions towards corporate goals.
• Technology savvy and ability to deploy technology into business processes.
• Must be detail oriented
• Good personal brand and ability to project corporate brand.
• Should command the respect of the staff through leadership and example
• Stay professionally detached and objective in dealings.
• Must be able to work effectively under pressure; must be calm, resilient and tenacious.
• Coordinate branch activities
• Weekly reports to the MD.

Education/Qualification

• 8 years sound theoretical and practical knowledge of the administrative mix for real estate, gained through a relevant managerial degree or equivalent experience.

Competences & Skills:

• Core Skills
• General Management
• Human Resource Management
• General Administration
• Leadership
• Negotiating
• Interpersonal Relations
• People Management
• PC/Personal Productivity tools (MS Word ,Excel, Power Point)
• Working Knowledge of Nigerian Labour Law

Generic Skills:

• Effective Communication
• Organizing
• Proactive
• Integrity
• Detailed
• Fun & Vibrancy

Key Interfaces:

• Private Clients, Corporate Clients, and General Clients
• Marketing consultants
• Finance
• Legal
• Brands Communications
• Branches

Key Performance Goals/ Targets:

• All functional Heads for direction, compliance with HR policy and delivering
• business results
• MD for strategy, leadership, consultation & decision-making
• All staff (Permanent, Temps & Auxicillary) for communication, information,consultation & problem-solving
• Colleagues for ideas, teamwork, feedback & support
• Clients/Customers for attraction, feedback, monitoring & evaluation, market share & programme enrichment
• Sponsors for programme support & revenue
• Service Providers, vendors, suppliers

How to Apply
Apply only if you meet the stated requirements.
Qualified candidates should forward their CV's to: [email protected]
Please indicate job title as subject of the mail and only qualified candidates should apply.

Note: That only shortlisted candidates will be contacted if you have not been contacted within 2 weeks of the closing date, please consider your application unsuccessful. Please read carefully.

Application Deadline 23rd May, 2014.

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