Job Vacancies at Development Alternatives Incorporated (DAI)

Development Alternatives Incorporated (DAI) is an international development company. For more than 45 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. Currently, DAI is delivering results that matter in some 80 countries. Our development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

We are recruiting to fill the positions below:  

Job Title: Project Accountant Location: Lagos Project Title: Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being program Reports to: Finance & Administration Director Project Duration: 5 years Level of Effort: Full Time

Programme Overview

• The Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being activity is a five-year USAID funded programme in Nigeria, beginning in May 2020. The program, in partnership with select local NGOs will foster, develop and support an ecosystem of safe spaces for youth to gain life-skills, access sexual, reproductive health and rights (SRHR) information as well as referrals to local facilities.
• The primary goal of the programme is to improve the health and well-being of urban, poor adolescents; ages 15–19, by increasing voluntary family planning (FP) uptake and continued use—from a holistic, human capital perspective.

Job Summary

• The Accountant's primary responsibility is to review and evaluate the consistency and soundness of projects' financial transactions, and to interpret the financial data and create useful information that supports managerial decisions for both project offices (Lagos and Kano) when needed.

Other key responsibilities include;

• Ensure complete and accurate accounting records for all project transactions are maintained, accounting software is updated and reviewed in a timely manner.
• Support with the preparation of the office monthly, quarterly & annual budgets with the Finance & Administration Director, ensuring that daily variances are monitored and reported promptly.
• Assist with year-end accounts preparation and any external audits
• Assist with the monthly cash flow forecast for program activities.
• Assist with banking operations, including setting up accounts, updating mandates/signatories, making payments, and reconciling accounts.
• Maintain an efficient and transparent financial filing system of all documents relating to Finance
• Manage the account payable ledger, and ensure prompt and correct payments to third parties
• Supervise and ensure proper recording of project assets, including proper tagging of same
• Maintain cost-share records with implementing partners
• Assist with detailed financial reporting, accounting, and budgeting of program funds through the full accounting cycle across both project offices
• Review payment terms for completeness and pay special attention in reviewing advance provisions.
• Follow-up and take actions on outstanding reconciliation items and advances until cleared and/or liquidated.
• Produce special project accounting reports to assist Project Team in monitoring budgetary needs of projects.

Requirements

• A Bachelors’ degree or equivalent qualification in Accounting, Economics, Business Administration or similar discipline. Possession of an accounting certification; ACA, ACCA, CIMA is required
• 5 - 7 years of relevant experience in accounting & financial management on a donor-funded project. USAID experience involving accounting and budgeting duties is highly desirable
• Strong knowledge of accounting, budgeting techniques, financial control practices and reporting
• Excellent knowledge of Microsoft Excel and the ability to work with modern accounting software (e.g. SAGE, QuickBooks, Peachtree, etc)
• Excellent written and verbal communication skills
• Strong analytical and problem-solving skills
• Ability to keep confidential accounting/financial information

Job Title: Administrative Officer Location: Lagos Project Title:  Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being program Reports to: Finance & Administration Director Technical Director Project Duration: 5 years Level of Effort: Full Time

Programme Overview

• The Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being activity is a five-year USAID funded programme in Nigeria, beginning in May 2020.
• The program, in partnership with select local NGOs will foster, develop and support an ecosystem of safe spaces for youth to gain life-skills, access sexual, reproductive health and rights (SRHR) information as well as referrals to local facilities.
• The primary goal of the programme is to improve the health and well-being of urban, poor adolescents; ages 15 - 19, by increasing voluntary family planning (FP) uptake and continued use from a holistic, human capital perspective.

Job Summary

• Under the supervision of the Finance & Administration Director, the Administrative Officer will provide administrative and operations support to the programme.
• S/he will be responsible for the day-to-day management of administrative functions for the UAH programme. Including office management, travels, and file maintenance.
• Ensure that project records are maintained in accordance with the approved records management procedures (Record Map Policy) and keep the project records map current.
• Manage daily administrative and clerical services for the program team. Organize, manage, and process all official program correspondence.

Other duties and responsibilities include:

• Serve as the administrative officer to the UAH project lead and provide administrative support to the project office.
• Receive, review, and control all incoming and outgoing correspondence, and distribute mails and messages for the project.
• Screen calls and visitors and handle routine matters independently, using tact and discretion in the handling of sensitive programmatic/financial matters and issues directed to the unit leads.
• Receive, review, record, and distribute all incoming vouchers and other payment claims.
• Scan and file all processed vouchers.
• Manage and maintain the central financial filing system of the office.
• Maintain a system of inventory management that will prevent both stock-outs as well as pile-ups of office consumables (stationery, beverages, water, etc.)
• Manage the UAH’s calendar, scheduling of appointments, training, and other gatherings.
• Act as the official contact in the handling of courier/postal services and responding to all inquiries, requests, and complaints from external parties.
• Provide support to all programme activities for the state offices.
• Support project Accountant with financial transactions from state programme offices
• Assist in the Project Procurement process.

Requirements

• A Bachelors’ degree or equivalent qualification in any of the social sciences
• Minimum of 3 years work experience on a donor-funded project
• Familiarity with USAID and US Government rules and regulations is an added advantage.
• The employee needs to be able to work independently, to establish priorities, and to deal comfortably with all Chief of Party’s counterparts, project partners, relevant stakeholders and clientele.
• Strong skills in office administration and organization are needed.
• Good knowledge of administrative procedures.
• Excellent listening and interpersonal skills to interact with diplomacy and tact, and follow up on requests in a timely and efficient manner
• Fluency in English and effective communication skills are required
• Good operational knowledge of Microsoft Office packages i.e. MS Word and Excel.  Thorough knowledge of office management, secretarial, time keeping and travel procedures.
• Knowledge of relevant Government of Nigeria administration regulations is also useful.

Job Title: Project Officer Location: Lagos Project Title:  Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being program Reports to: Technical Director Project Duration: 5 years Level of Effort: Full Time

Programme Overview

• The Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being activity is a five-year USAID funded programme in Nigeria, beginning in May 2020. The program, in partnership with select local NGOs will foster, develop and support an ecosystem of safe spaces for youth to gain life-skills, access sexual, reproductive health and rights (SRHR) information, as well as referrals to local facilities.
• The primary goal of the programme is to improve the health and well-being of urban, poor adolescents; ages 15–19, by increasing voluntary family planning (FP) uptake and continued use—from a holistic, human capital perspective.

Job Summary

• The Program Officer will provide technical support and assist in the implementation and coordination of program activities, particularly for multi-sectoral partnerships, capacity development to local partners, and M&E activities in the target cities.
• S/he will assist in the development of work plans, support the team and management to ensure adherence to proposed budgets as well as to build and maintain relationships with local communities.

Other duties and responsibilities include:

• Working closely with the Technical Director, build and maintain partnerships and relationships with program partners, such as non-profits, federal agencies and community organizations, in order to expand resources, raise funding and educate the public about the work of the project.
• Under the supervision of the Technical Director, provide technical assistance and oversight functions to sub-recipients in the implementation and overall management of the project.
• With supervision from the Technical Director, work closely with other program management team e.g. Youth Advocacy Officer, Outreach Officer, Project Coordinator etc. to support and oversee capacity building, advocacy, community-based sensitization and engagement, appropriate linkage and referral activities to health facilities, and support for retention in adolescent SRHR/FP/ services in accordance with project work plan, targets, national policy, guidelines, and program SOPs.
• Participate in the development of project Implementation Plan, training manual/curricula and other various standard operational procedures (SoP)
• Assist in developing and monitoring annual work plans, program initiatives and budget development including coordination and operationalization of Urban Adolescent Health project result framework.
• Support effective project management, coordination and provide support to partners on the project implementation procedure, data management and effective financial management.
• Provide support as needed, the preparation and timely submission of detailed reports by the partners on project activities on a quarterly and annual basis in compliance with project requirements.
• Support the development of annual, quarterly donor and government report writing including management and updates.
• Participate in project monitoring and supportive supervision to partners, project sites and communities
• Provide support to government and key stakeholders to ensure community buy in and sustainability of the UAH activities
• Work closely with the Private Sector Partnerships Lead to mobilize private partners’ support and other team members to create an interconnected system that promotes holistic care for our target group.
• Assist in collection of data to inform and support Monitoring, Evaluation, Learning and Research related activities.
• Represent the Urban Adolescent Health project at various meetings, technical working groups and relevant forums
• In collaboration with DAI Nigeria’s Strategic Communications team, manage and produce program content for program website and activities as required.
• Provide support to all programme activities for the state office.

Requirements

• Bachelor's Degree in Social Sciences or related field
• Minimum of 5 years’ professional work experience on a U.S Government funded project will be preferred and an added advantage
• Demonstrated project management experience including budget development, event planning, coordinating multiple partners and stakeholders
• Demonstrated strength and experience in writing technical reports
• Excellent written and oral communications skills; fluency in English language is essential
• Exceptional attention to detail and strong organizational skills
• Strong   critical thinking skills, ability to solve problems and resourcefulness
• Demonstrated   ability to work   within a team environment
• Strong computer skill in MS Office packages is required
• Fluency in local language will be an added advantage
• Understand cultural, gender, religion, race, nationality, and age sensitivity and adaptability of states (Lagos and Kano).

Job Title: Sub - Award Manager Location: Lagos Project Title: Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being program Reports to: Finance & Administration Director Project Duration: 5 years Level of Effort: Full Time

Programme Overview

• The Youth-powered Ecosystem to Advance Urban Adolescent Health and Well-being activity is a five-year USAID funded programme in Nigeria, beginning in May 2020.
• The program, in partnership with select local NGOs will foster, develop and support an ecosystem of safe spaces for youth to gain life-skills, access sexual, reproductive health and rights (SRHR) information as well as referrals to local facilities.
• The primary goal of the programme is to improve the health and well-being of urban, poor adolescents; ages 15–19, by increasing voluntary family planning (FP) uptake and continued use—from a holistic, human capital perspective.

Job Summary

• Under the supervision of the Finance & Administration Director, the Sub-Award Manager will be responsible for the management of sub-awards and procurement processes for the program.
• The position holder will lead the sub-award management and procurement processes from; managing purchase requisitions, issuance of solicitations, review of proposals/quotes, development of the sub-award agreements to initiating and tracking subaward payments.
• The processes must be managed strictly in compliance with DAI Field Operations Manual. The position will also support sub-awardees to understand the solicitation and post-award requirements.

Responsibilities Other duties and responsibilities include:

• Work with the project team to ensure purchase requisitions are complete, providing training accordingly. Assist if necessary, with understanding of the submission process of completed scopes of work and/or technical specifications for materials, goods, and services. Also ensuring presentation of sufficient information to enable selection that meets requirements of quality assurance, delivery and transparency
• Develop and issue appropriate solicitation types for quotes or proposals and initiate procurement processes in compliance with the procurement policies and procedures.
• Participate in pre-award assessments, selection of purchase award type and administration of sub-awards such as negotiations, compliance, post award management of deliverables, scopes or technical specifications.
• Ensure approvals for subawards are in compliance with the project schedule of authorities
• Prepare and retain project contract documentation (subcontracts, sub-agreements, purchase orders, and Memoranda of Understanding) as required in the procedures and records retention checklists.
• Ensure that sub-awards are in compliance with prime award conditions and provide ongoing budget and expense analysis, invoice processing, financial reporting, and re-budgeting.  Ensure that all activities conducted by sub-awardees are in accordance with terms of the sub-award agreement with DAI and applicable USAID guidelines; ensure that sub-awardees comply with all DAI and USAID reporting requirements; conduct regular site visits, draft summary findings and memos; including corrective action plans.
• Alongside the Finance & Admin Director, manage the award financial obligations, ensuring sufficient information flows to be able to track budget commitments.  Evaluate, verify and provide feedback on sub-awardees monthly financial reports to ensure accuracy, completeness and timeliness
• Monitor the closeout of sub-agreements to help Implementation and Finance teams complete the closeout of prime awards.
• Serve as the point of contact for all sub-award compliance related issues, working closely with the technical team to monitor performance and quality of work, goods, or services.  Works closely with the technical and management staff of UAH Project in Lagos and Kano to share information about sub-awardees and ensure efforts and communication to sub-awardees occur in coordination
• Work with the Inventory Manager to ensure sufficient documentation is available to successfully receive, inspect, and inventory project assets.
• Ensure the procurement process strictly follows DAI policies and procedures, and any relevant award-specific additional terms and conditions.
• Maintain an electronic file system for procurement-related documents; (proposal, evaluation, award documents, official contracts and correspondence of all procurement – in accordance with procurement checklist) to allow for efficient and compliant documentation, succeed in audits and maintain the privacy of vendors. Ensure a management system is in place for sub-award management using DAI tools and systems.
• Assist in the conduct of periodic capacity assessments of the sub-awardee management and operations structures.
• Provide technical assistance and backstopping to field offices for sub- agreement closeout activities

Requirements

• A Bachelor’s degree or its equivalent in a related field.
• 6 - 8 years of relevant work experience on donor-funded projects; experience with USAID/US Government project(s) is preferred
• Strong knowledge of USAID/US Government rules and regulations is essential
• Demonstrated ability to solve challenging and complicated logistical issues
• Experience with budgeting and cost analysis
• Strong analytical skills
• Fluency in English and effective communication skills are required.
• Demonstrated ability to work within a team environment
• Strong computer skill in MS Office packages is required.

How to Apply Interested and qualified candidates should send their CV by email to: [email protected] using the position title as subject of the mail, Note: DAI will only contact candidates that are successful at this pre-qualification stage

Application Deadline  4th June, 2020.