Job Recruitment at Solidarites International (SI)

⏲ Mar 2, 2017, 11:22 AM
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Solidarites International - For over 35 years, the humanitarian aid organization Solidarites International has been committed to providing aid in the event of conflict and natural disasters. Our mission is to provide aid as quickly and as efficiently as possible to endangered populations by meeting their vital needs: drinking water, food and shelter. We are recruiting to fill the position of: Job Title: Watchman Location: Dikwa, Borno Job Description

This position will be based in the following program: Develop and carryout aid programs I the field of water,sanitation,hygiene as well as essential domains of food security and reconstruction.

Responsabilites and Tasks

Ensure security and safety of buildings, goods and staff within Solidarites International Premises.
Register any visitor motorized or on foot
Write a service report after being relieved and a situation report whenever assuming duty
Ensure a constant monitoring the entrance door and patrol the specified zone.
Record in the log book all vehicles that enter or leave the premises.

Profile Required

Training: Ordinary National Diploma
Languages: English spoken and written is mandatory ; Hausa is an asset
Skills: Ability to work in team, good communication
Professional experience: Previous security experience is an asset
Personal qualities: Reactivity, Vigilant, Sociable

Job Title: Administrative Assistant Location: Dikwa, Borno Responsibilities and Tasks

Administrative Management of Personnel:
Welcome and participate in administrative briefing of new personnel
Assist the administrator for the administrative management of recruitment and hiring
Participate in the organization of training
Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
Ensure the confidentiality of all HR datas
Keep an organization chart up to date for the base
Assist the administrative in the organization and conduct of meetings with personnel representatives
Participate in the application of policies relating to salaries and benefits for Solidarités International
Participate in the monitoring of work contracts on the base
Collect payment details and integrate them into the Human resources management software (Homère)
Issue pay slips and supervise payment of salaries after approval by the administrator
Calculate taxes and duties and create pay records for the relevant organizations
Monitor changes in the cost of living

Team Management:

Train and support team members under his or her supervision
Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)

Treasury / Accounting / Management:

Supervise the physical maintenance and safety of cash boxes
Prepare monthly closing, revision and integrity of accounts for the base
Issue vouchers, supervise archiving of records
Verify, before recording, that records conform to regulations and procedures of Solidarités International
Translate accounting documents if necessary
Exchange currencies at request of superiors
Verify cash balances daily and report any discrepancies to superior
Participate in audits or any checks issued by partners or head office, at the base level
Participate in the consolidation of budget follow ups and cash forecasts at the base level
Monitor due dates for payments of contracts managed by the administrative coordinator
List liquidity needs in concert with the admin coordinator
Carry out pay-outs and advances, within established guidelines
Keep the registry of cash pay-outs and the cashier’s register
Record budgetary transfers and keep accounting codes
Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information

Reporting / Communication:

Participate in supervision of regulations in effect
Aid admin coordinator in relations with administrative authorities
Any other tasks as assigned

Profile Required

Training: Degree in Business Administration, Economics, Human Resources, Accountancy or any related discipline.
Languages: English, Kanuri and/or Hausa
Professional experience: Previous experience in relevant jobs will be appreciated.
IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
Excellent organizational skills and ability to be flexible.
Personal qualities: Ability to work under stressful situation and under specific security context, Strong interpersonal and intercultural skills.

Job Title: Logistic Base Assistant Location: Dikwa, Borno Responsibilities and Tasks

Management of supplies
Update price lists and vendor databases
Implement purchases, monitoring adherence to validation regulations and procedures
Negotiate prices, deadlines and methods of delivery
Ensure that relationships with suppliers are monitored
Control Solidarités International purchase procedures
Verify and process quote requests and IOFs
Compose and archive purchase folders

Management of Vehicle Fleet:

Assist in the planning and execution of maintenance and repair work on mission vehicles
Draw up the vehicle schedule
Ensure that a complete breakdown kit is available on board all vehicles
Check that vehicle log books are in place and are used correctly
Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
Prevent misappropriation of petrol and spare parts
Monitor the administrative documents for all vehicles

Management of Equipment/Telecommunications:

Assist in installing and securing materials
Assist in monitoring and maintaining materials
Organize training sessions in the use of means of communication

Management and Monitoring of IT Equipment:

Update antivirus software
Provide teams with adequate means for data backup
Ensure the maintenance and correct use of IT equipment

Management of Supplies:

Supervise the maintenance and securing of warehouses
Support the logistics officer in carrying out stock checks and physical inventories

Human Resource Management:

Assist in the recruitment process and in evaluating the members of the logistical team
Establish team schedules in conjunction with the logistics officer
Ensure or assist with logistical training
Any other tasks as assigned

Profile Required

Training: Certificate in Logistics Management or any related discipline.
Languages: English, Kanuri and/or Hausa
Excellent organizational skills and ability to be flexible
Personal qualities: Ability to work under stressful situation and under specific security context, Strong interpersonal and intercultural skills
Professional experience: Previous experience in relevant jobs will be appreciated.
IT skills: Strong knowledge of MS Office tool pack (Word, Excel)

Job Title: Logistic Administrative Assistant Location: Dikwa, Borno Responsibilities and Tasks

Team management
Train and support team members under his or her supervision
Ensure the minimal replacement of members of the admin/log services in case of absence
Assist in the recruitment process
Prepare shift planning for watchmen

Reporting / Communication:

Participate in supervision of regulations in effect
Support his/her line-manager in relations with local administrative authorities

Activities related to Administration Administrative management of personnel:

Follow-up of visa and air ticket of expatriate team and apply on time for extension
Organize national and international travels
Welcome and participate in administrative briefing of new personnel
Assist the administrator for the administrative management of recruitment and hiring
Participate in the organization of training
Collect payment details and integrate them into the Human resources management software
Issue pay slips and supervise payment of salaries after approval by the administrator
Assist the administrative in the organization and conduct of meetings with personnel representatives

Treasury / Accounting / Management:

Supervise the physical maintenance and safety of cash boxes
Participate in the consolidation of budget follow ups and cash forecasts at the base level
Monitor due dates for payments of contracts managed by the administrative coordinator
Carry out pay-outs and advances, within established guidelines
Record budgetary transfers and keep accounting codes Guarantee security of the cash and confidentiality of information
Guarantee security of the cash and confidentiality of information

Activities related to Logistics:

Management of supplies
Update price lists and supplier databases , negotiate prices, deadlines and methods of delivery
Control Solidarités International purchase procedures
Verify and process quote requests and IOFs
Prepare and archive purchase folders
Implement purchases, monitoring adherence to validation regulations and procedures
Organize and supervise all logistic aspects and documentation for good/supplies transport: way-bills, packing lists, final delivery/distribution records

Management of Vehicle Fleet:

Assist in the planning and execution of service work on vehicles
Organize the weekly movement of vehicles
Ensure that a tool box and emergency kit are available on board all vehicles and ensure drivers check the kit is always complete

Management of Equipment/Telecommunications:

Assist in installing and securing materials
Assist in monitoring and maintaining materials
Assist in the planning and execution of service work on generators/motor pumps
Organize training sessions in the use of means of communication

Management and Monitoring of IT Equipment:

Update antivirus software
Provide teams with adequate means for data backup
Ensure the maintenance and correct use of IT equipment

Management of Stock:

Supervise the maintenance and securing of warehouses
Carry out regular stock checks and physical inventories
Ensure/Supervise the basic maintenance of premises (office and guesthouse)

Profile Required

Training: Certificate in Business Administration, Logistics Management or any related discipline.
Languages: English, Kanuri and/or Hausa
Professional experience: Previous experience in relevant jobs will be appreciated.
IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
Excellent organizational skills and ability to be flexible.

Job Title: Cook Location: Dikwa, Borno Responsibilities and Tasks

Prepare and clean the dining area before and after meals
Buy the produce required for meal preparation, within the fixed budget
Keep a log recording all expenditure and regularly settle advances relating to the purchase of food
Respect the essential hygiene regulations and maintain exemplary conditions of hygiene in the kitchen and storage areas
Monitor the provision of filtered water to living and working areas, ensuring that water filters are disinfected regularly
Evaluate fuel needs and monitor fuel consumption
Manage food and commodity stocks for expatriate accommodation
Prepare meals according to the fixed number of people and definite planning, checking that the food is healthy and the menus varied
Any other tasks as assigned

Profile Required

Training : Able to read and write
Languages: English, Kanuri and/or Hausa
Professional experience: A minimum of 1 year professional experience in a similar position.
Personal qualities: Versatility, knowledgeable and willing to explore new ideas

How to Apply Interested and qualified candidates should send their application (CV, cover letter, photocopies of diplomas, certificates of employment etc) to: [email protected] Or Solidarités International Office, For the attention of Samuel KERFF, Support Logistician, 8, Manasa Street, Maiduguri, Borno State. Application Deadline: 3rd April, 2017.

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