Job for a Personal Assistant to Director in a Leading Global Financial Institution
Fosad Consulting - Our
client is a leading global financial institution offering Life
Assurance and Short-Term Insurance services and provides a wide spectrum
of insurance solutions tailored to meet unique individual and corporate
clients' needs.
We have been mandated by a client of ours to source for a phenomenal individual to fill the role of Personal Assistant to Director
Job Title: Personal Assistant to Director
Key Focus
This role provides PA support to a senior Manager and is individually accountable for achieving results through own efforts.
Description
- · In general accountable for the PA support to managers in role size R and senior (exceptions may apply).
- · All responsibilities of the Secretary and PA, as well as the following.
- · Advanced skills in minute taking and developing non-standard reports, minutes, presentations and correspondence.
- ·High level of ownership and independence (able to run the
- office in the absence of the senior for long periods of time).
- · Accountable for completing task of a personal nature on behalf of the senior manager.
- · High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
- · Could be accountable for the management of a budget or significant spending on a budget.
- · Could be accountable for the management of one or more staff members.
- · Accountable for the coordination of other PA's deliveries in the Business Unit.
- ·Strong focus on dealing with escalated queries from clients,
- customers and other stakeholders (with potential for brand damage).
- · Often accountable for the resolution of escalations without the involvement of the senior manager.
- · Strong understanding of the business unit and associated OMSA structure.
- · Act as an ambassador for the Business Unit.
Key Result Areas
Administration & Support:
- · Performs secretarial duties for an executive or senior employee.
- · Accountable for completing task of a personal nature on behalf of the senior manager.
- · Manages queries on behalf of manager and performs delegated tasks.
- functions, venue bookings, making travel arrangements when necessary
- · Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
- · Maintains confidentiality of information
- · Could be accountable for the management of a budget or significant spending on a budget.
- · Ensures senior is equipped with necessary documentation to proceed with meetings.
- · Manages diaries.
- ·Provides department with support in relation to arranging
Personal Effectiveness:
- · Accountable for service delivery through own efforts.
- · Makes increased contributions by broadening individual skills.
- · Collaborates effectively with others to achieve personal results.
- · Accepts and lives the company values.
- ·Individually accountable for managing own time, tasks and
- output quality for periods of 1 day to a maximum of 3 months.
Relationship Building:
- · Maintains professional internal and external relationships, at management level.
- · High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).
- · Builds and maintains relationships with suppliers and venue coordinators.
Qualifications
- · Secretarial / PA knowledge and experience.
- · Strong skills MS Office.
- · minimum of 2 years experience
- . Proficiency in the use of French Language
- . Should be between 28 - 35 year old
- · Strong Presentation (Powerpoint package) preparation.
- · Strong knowledge of Excel.
Additional Informationonly qualified french speaking candidates will be contacted.
How to Apply
Interested and qualified candidates should Click here to Apply