Job For Agency Document Controller In A Leading Offshore Logistics Company


Busy Minds Consult - Our client, a leading Offshore Logistics company with an exponential growth plan is recruiting qualified candidates to fill the position below:     Job Title: Agency Document Controller Location: Lagos Island, Lagos Responsibilities

  • Record and monitor employee information/records of enterprises within the Free Zone.
  • Access card approval for enterprises operating with the zone.
  • Drafting of mail, letter and all correspondences between the Free Zone and enterprises within the Free Zone.
  • Develop a monthly and quarterly activity report for line manager.
  • Forward planning for approvals and expansion of agency services offered in with the Free Zone
  • Liaise with all government agencies (e.g. NEPZA, NPA, NIMASA, Nigerian Immigration, Customs,
  • Immigration, NPA, NEPZA, Police etc...) and clients on services, procedures and maintain good relations with them.
  • Ensure that activities are carried out in keeping with the laws of the Federal Republic and the procedures of the Free Zone
  • Ensure that all Agency activities and services provided to clients are captured in a formal document process control system and are initiated with the FZMC service request form.
  • Assist in the supervision, control and update all material and document control relating to Agency activities.
  • Develop and train employees on agency and client procedures and needs.
  • Actively market the services of the Company
  • Any other responsibility that may be assigned by your line manager.
  • Maintenance of statistics and records for all activities in own section.
  • Any other responsibility that may be assigned by your line manager.
  • Provide support to the free zone management in the daily operation of the free zone.
  • Develop and maintain the free Zone database.
  • Documentation and recording of all free zone. Ensure all records are uploaded to the agency software application.
  • Follow up on enterprise registration, licensing and renewals.
  • Disciplinary action fair hearing committee set up and review.
  • Monitor inward, outwards and within movement of people and goods as well as various services rendered.
  • Liaison with the revenue team to ensure appropriate billing for services provided to registered enterprises in the Free Zone.
Requirements Education and Qualifications
  • Minimum of a Bachelor's degree in relevant course
  • Advanced Computer Literate
Experience:
  • 5 years of experience in a clearing and forwarding company including warehouse and logistics management
  • Industry knowledge is preferred.
Knowledge, Skills and Abilities:
  • Ability to work flexibly and under own initiative to achieve objectives;
  • The resilience to deal with periods of work pressure and diplomacy to deal with difficult employees, customers, contactors and others while carrying out their duties;
  • Reliable, with the ability to maintain high levels of service and confidentiality;
  • Motivated with the ability to effectively work on own initiative.
  • Verbal and written communication skill;
  • Proficient use of MS Office Suite and ERP systems;
  • Knowledge of administration best practices;
  • Must be proficient in Microsoft office (Word, Excel, Power-point etc.)
  • Sound organizational skills, with the ability to prioritize and react at short notice;
  • Ability to ensure that the highest standards of quality and customer care are achieved;
  • Ability to form successful relationships, working with all levels of the organization;
Proposed Salary N150,000/Month.     How to Apply Interested and qualified candidates should send their CV to: [email protected]   Application Deadline 20th May, 2019.