Latest Job Vacancies at The International Rescue Committee, 1st June, 2018

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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home We are recruiting to fill the position below:     Job Title: Grants and Communications Coordinator Requisition ID: req1056 Location: Maiduguri, Borno Sector: Grants Employment Category: Fixed Term Employment Type: Full-Time Scope of Work

• The Grants and Communications Coordinator (GCC) will be directly supervised by the Deputy Director for Programs (DDP).
• The position is based in Maiduguri, Borno State with occasional travel to other IRC field sites in the North East. S/he will be central to coordinating all grants and communications matters for the country program and directly supervising the Grants Managers.
• S/he will ensure to increase visibility of both the humanitarian context in the NE as well as IRC Nigeria profiling.
• The GCC will work collaboratively with the IRC’s senior management team, the technical coordinators, operations team, and Monitoring and Evaluation (M&E) team.

Key Responsibilities Proposal Development:

• In coordination with the DDP, oversee the grants unit development of concept note and proposal development (including program design meetings meetings) working with programs and M&E staff and ensuring proper Regional Unit review.
• Ensure that all opportunities under development are aligned to the IRC Theories of Change and that the Outcome Evidence Framework is the main reference for technical proposal development
• Liaise with the Regional Unit, Award Management Unit and Institutional Partnerships and Philanthropic, technical units, and IRC UK to ensure proposals meet internal standards, apply IRC Program Framework principles, are in line with IRC Nigeria’s Strategic Action Plan (SAP), and are donor compliant.
• Liaise with NY grants units, technical units and IRC UK to ensure proposals meet internal standards, apply IRC Program Framework principles, are in line with IRC Nigeria’s Strategic Action Plan (SAP) and are donor compliant
• Conduct final quality control reviews of all proposal packages assembled by the Grants Managers

Reporting:

• Support the Grants Manager in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor.
• Streamline report writing processes to ensure that narrative reports to donors are submitted on time and are coherent and accurately written (quarterly, interim and/or final report) and liaise with finance to ensure finance reports accompany narrative reports, when required.
• Monitor and support the use of management tools such as FM01 and Budget vs. Actual (BvA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.
• Play a key role in Grant Opening and Closing Meetings, as well as monthly/regular grants management meetings, which include representation from each unit (finance, programs, and logistics) and ensure proper follow up of issues raised.

Grants & Compliance:

• Ensure that the Grants Managers are maintaining IRC Nigeria grant portfolio hard and soft files according to procedures.
• Monitor and support the use of grants management tools such as FM01, BvAs, and OTIS to ensure accurate tracking of grants reporting.
• Distribute and share with all IRC staff copies of all documentation (grant proposals, reports, budgets, etc.) related to their specific programs.
• Review donor agreements and coordinate their review with the relevant IRC HQ office.
• Ensure that grants are implemented in compliance with IRC and relevant donor regulations.
• Ensure that partnership and sub-grant related administrative processes and procedures are consistently implemented throughout the program, including pre-award compliance checks, agreements, and disbursements and reporting.

Fundraising & Strategy Action Plan (SAP):

• Lead the development process of a comprehensive and coherent fundraising strategy and help prioritize approaches to donors for the Country program.
• Research and analyze the changing donor environment and strategies and advise on effective influencing of donors, linking in with affiliate HQ (donor leads) as appropriate.
• Oversee the delivery of the Grants and Communications commitments in the IRC Nigeria 2020 SAP implementation plan.

Communication:

• Design a country program communication strategy.
• Work with program sector leads to develop and produce IRC information and communication materials such as brochures, factsheets, emergency situation reports, newsletters, contributions to global IRC news bulletin, and annual and sector reviews.
• Assist in training program staff on communication strategies and facilitate development of success stories, lessons learned, personal experiences (blogs), etc. from field-based program staff
• Provide briefing papers and situational reports as well as support NY and UK communications departments in development of external communication tools for stakeholders both in and out of country on the IRC’s work in Nigeria.
• Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.
• Work with the DDP to coordinate any donor visits and facilitate any reasonable requests from funding affiliates and governing bodies

Management and Capacity Building:

• Supervise Grants Managers and provide on-the-job training. Discuss job expectations, set objectives, and provide appropriate and timely feedback regarding performance.
• Offer training and capacity building to all IRC and local partners’ staff on program reporting and IRC program specific documents.
• Provide training and mentoring to various program and M&E staff on priorities and essential practices necessary to ensure high quality donor reports and proposals

Administrative/Other:

• Act as main point of contact for New York and UK offices, ensuring HQ staff are kept informed of important issues affecting the country program’s portfolio and that IRC business practices are rolled out to Nigeria staff.

Qualifications

• Master’s degree or equivalent in International Affairs, Communications, Development or related subject
• At least four years of experience working in project and/or grants management and proposal/business development/design
• Excellent oral and written reporting skills and demonstrated ability to write and edit reports and proposals and to meet required deadlines
• Working knowledge of budget development and management
• Experience conducting assessments, preferably using participatory approaches
• Excellent inter-personal, cultural, and diplomatic skills
• Ability to work in unstable security environments
• Prior knowledge of donor regulations (UN, SIDA, USAID/OFDA, Europe Aid, USIAD/FFP, DFID, SV, SDC and ECHO)
• Fluent written and spoken English required
• International experience with preference in Africa
• Previous successful experience developing projects and writing proposals and reports for public donors
• Good communicator with strong organizational, time management, and analytical skills
• Strong capacity to mentor and build capacity of staff
• Ability to juggle competing priorities, meet demanding deadlines, and work under pressure in unstable security environments
• Strong computer skills
• IRC experience is an asset

Specific Security Situation/Housing

• The Grants and Communications Coordinator will be based in Maiduguri, Nigeria with travel throughout the country.
• The security situation in Nigeria continues to be volatile in the NE with the security level at 4 (red).
• The candidate should be prepared to work in insecure environments. This is a non-accompanied position. The Grants and Communications Coordinator will live in shared housing.

Standards For Professional Conduct

• The IRC and IRC workers must adhere to the values and principles outlined in IRC Way Standards for Professional Conduct. These are Integrity, Service, and Accountability.
• In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Interested and qualified candidates should:Click here to apply     Job Title: Grants Manager Requisition ID: req2061 Location: Nigeria Sector: Grants Employment Category: Fixed Term Employment Type: Full-Time Job Overview/Summary

• This position will be part of a pool of three Grants Managers in the country program who provide support in the functions of pre award, award and post award management.
• Directly supervised by the Deputy Director for Programs (DDP), the Grant Manager ensures donor compliance, reporting, proposal packaging for donor submission, conducting grant review meetings, project document filing, preparing donor briefs and visibility.
• The position is based in Mubi, Adamawa State in the NE with frequent travel to Mubi, Maiduguri (Borno state), and Abuja. S/he will work collaboratively with the IRC’s senior management team, regional grants support team, the technical coordinators, operations team, and M&E team.

Major Responsibilities

• Responsible for the development of quality proposals and narrative reports with relevant teams.
• Manage delivery of timely and quality outputs (proposals, quarterly, interim and/or final reports, etc.) to donors and liaise with HQ units (Regional, Award Management Unit, technical units) to ensure proposals meet internal standards, apply IRC’s Outcome and Evidence Framework and are responsive to donor requirements;
• Coordinate grant and budget review meetings and follow-up of action points
• Monitor and support the use of grants management tools such as FM01, BvAs, and OTIS to ensure accurate tracking of opportunities and grants reporting;
• Support the subaward process with local or international partners, including due diligence of potential partners and draft subaward agreement in line with IRC processes and donor requirements;
• Provide training and mentoring to program, operations and M&E staff on compliance with donor regulations to ensure high quality implementation;
• Provide capacity building support to local partner organizations, including report and proposal related mentoring and training;
• Keep the DDP informed of any projected inabilities to meet contractual obligations, report submission and burn rates/significant budget variances
• Maintain hard and soft grant files of the IRC Nigeria’s grant portfolio and share with all IRC staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs.
• Perform other duties related to assignment proposed by his/her supervisor/s

Key Working Relationships:

• Position Reports to:  Deputy Director of Programs
• Position directly supervises:  None
• Indirect Reporting: None
• Other Internal and/or external contacts: Programs and M&E staff, grants staff; finance, HR, supply chain departments and Regional Grants Support staff at HQ

Job Requirements

• Bachelor’s degree in relevant discipline (International affairs, Communications, etc.)
• At least two years international work experience in relief or development programs, preferably in a post-conflict setting
• Demonstrable experience in grants management and business development, including: proposal coordination and writing, report writing, grant monitoring, compliance issues, and budget realignments
• Demonstrable understanding of project planning and project cycle management.
• Demonstrable high-level performance management and team working skills, with experience in managing multiple donors
• Ability to build good working relationships and work effectively with program, field staff and HQ from a distance.
• High-level of knowledge and practice with Word, Excel, Outlook, etc.
• Ability to work well under tight deadlines and high pressure situations
• Professional fluency in spoken and written English; able to communicate concisely and with impact.

Working Environment

• This position is unaccompanied and accommodation will be in shared housing

Interested and qualified candidates should:Click here to apply     Job Title: Deputy Director of Programs Requisition ID: req2056 Location: Abuja, Nigeria Sector: Program Administration Employment Category: Fixed Term Employment Type: Full-Time Background/IRC Summary The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict reconstruction support to victims of natural disaster, oppression and violent conflict in over 40 countries. The IRC is committed to bold leadership, innovation and creative partnerships. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home. IRC entered Nigeria in October 2012 in response to a widespread flood disaster. Since then, the IRC has expanded its scope and size of the programs as new areas became accessible after prolonged conflict and insecurity, in Adamawa, Borno and Yobe States. The IRC’s response to the humanitarian situation includes integrated health and nutrition services, reproductive health care and women protection services, Environmental Health, Child Protection, Economic Recovery and Development, Education and General Protection. The country program has a five year strategy action plan, 2015 to 2020, that is reviewed on an annual basis. IRC’s programming in Northeast Nigeria is supported by a team of more than 600 staff. Job Overview/Summary

• Through her/his leadership the IRC Nigeria country program will develop and implement high quality programs based on the principles of results, data-driven analysis, problem identification and problem solving.
• The DDP will also be the focal point for strategy development, review and monitoring.
• The position is based in Abuja with frequent travel to all field locations.
• The Deputy Director of Programs (DDP) is a member of the senior management team (SMT) (along with the Deputy Director of Operations (DDO), Deputy Director of Field Management (DDFM) and Financial Controller (FC)).
• She/he is responsible for leading and managing the program/sector, grant management and M&E teams in the Country Program.
• The DDP is expected to contribute to high levels of teamwork and inter-departmental and cross-sectoral collaboration.

Major Responsibilities Ethics and Integrity:

• Adhere to and act in accordance with the IRC Way (code of conduct) and other Global HR Policies and Procedures, and communicate through word and example a high standard of compliance with all applicable policies and regulations.

Security:

• Contribute to the highest possible standard of security management through SMT level security and risk analysis and planning and the integration of security principles in program design and implementation, grant management and M&E.

Management and Strategy:

• Actively contribute to and participate in management and leadership platforms such as the senior management team, the country leadership team and the country management team.
• Be a champion and focal point for the development, periodic review and implementation of the Nigeria Strategic Action Plan and ensure quality and meaningful participation of programs, grants and M&E teams in strategy and research related activities and initiatives.

Program Design and Implementation:

• Ensure the highest level of quality in program design through robust and in-depth context analysis, development of theories of change and sector level strategies. Through rigorous M&E processes and results-based management ensure periodic and systematic learning is informing program design and adaptation.
• In partnership with the DDFM ensure efficient and effective delivery of program commitments through overseeing the development and implementation of tools such as procurements plans, budget versus actual reports, work plans etc.
• Oversee appropriate technical assistance for all sectors ensuring that programs are reaching a high quality through use of best practice, evidence base and up-to-the-minute learning.

Business Development and Grant Management:

• In conjunction with SMT colleagues, lead the development, implementation and review of IRC’s country program business development strategy to ensure that individual sector programs, overall strategy and operations are adequately funded.
• Lead the grant management team to ensure IRC Nigeria are meeting all institutional donor and internal reporting and compliance requirement.

Representation and Communication:

• In conjunction with the CD and DDFM, ensure that the IRC is effectively represented in relevant coordination fora and networks. This representation should aim to bring to bear IRC’s learning and experience to improve the overall humanitarian and development response in Nigeria.
• Ensure that the IRC has an appropriate range of communication products to highlight the work of the country program to various audiences.

Human Resources Management:

• Provide leadership to the human resources and administration team and ensuring the application of best practices and adherence to national and state level NGO and other relevant compliance regulations.
• Ensure proper functioning of the HR department and necessary support to all sectors and teams.
• Oversee the development/review of HR policies, guidelines and processes.
• Ensure recruitment, staff planning, training needs assessments and plans are carried out to meet the needs of all departments.
• Oversee the administration functions especially as they relate to rental agreements, visas and registration.

Key Working Relationships

• Position Reports to: Country Director
• Position directly supervises: M&E Coordinator, Grants and Communications Coordinator, Consortium Coordinator
• Through a “management in partnership approach” the Deputy Director of Programs will jointly supervise two Senior Program Coordinators in collaboration with the Deputy Director for Field Management.
• Management in Partnership is a type of matrix management used at the IRC. Management in Partnership aims to ensure effective and efficient management and supervision of multi-facing and cross-departmental roles.

Other key contacts:

• Country Program:  Senior Management Team members, Security Coordinator, Field Coordinators, Compliance Coordinator, Supply Chain Coordinator, HR Coordinator
• Organizationally: Regional Director, Deputy Regional Director, technical advisors and the Award Management Unit.

Requirements

• At least seven years of international experience with two years of experience in the management of emergency, post-conflict and development programs.
• Demonstrated skills and experience in program design and delivery, including proposal development
• Proven capacity in staff management, multi-tasking, time management and diplomacy.
• Excellent communication and presentation skills
• Must be an innovative and creative problem solver, and a team player, with experience working with multi-cultural teams.
• Fluent in English

Working Environment:

• This position is fully accompanied based in Abuja and accommodation will be in individual house.

Interested and qualified candidates should:Click here to apply   Application Deadline 29th June, 2018.

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