Job For an Administrative Officer at Peen Nigeria Limited

Peen Nigeria Limited, is licensed to provide Stevedoring services in Nigeria, and we are presently recruiting suitably qualified candidates to fill the position below:     Job Title: Administrative Officer Location: Lagos Duties and Responsibilities

• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
• Creating, updating, and maintaining personnel records, financial records, and other records and databases
• Updating office policies and procedures
• Scheduling company calendar and updating as needed
• Preparing reports on expenses, office budgets, and other expenditures
• Supporting department managers, staff, and CEO
• Organizing conference room scheduling, equipment, and cleaning
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
• Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
• Organizing special functions and social events
• Purchasing computers, printers, supplies, and other equipment
• Monitoring incoming and outgoing mail; signing for packages from USPS, FedEx or UPS; receiving mail and packages from couriers and delivering to proper recipient
• Preparing correspondence, documentation, or presentation materials
• Assisting other departments (such as financial department or HR) with administrative or clerical support

• Excellent written and verbal communication skills
• Excellent time management skills; able to prioritize
• Answers phone inquiries, directs calls for executive team
• Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed
• High school diploma; associate’s degree, or bachelor degree in business, administration, or related field preferred
• Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
• Highly organized multitasker who works well in a fast-paced environment
• Willingness to learn and to grow with the company
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must
• Applicants should reside around Magodo, Ikeja, Ketu and Ojota Axis
• Motivated to take on additional projects and solve problems
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed