Jobs in Abuja at Infostrategy Technology Nigeria Limited
Infostrategy Technology Nigeria Limited is an Information, Communication
and Software Technology firm incorporated in Nigeria and the United
Kingdom.
Founded in 2000 and reconstituted in 2002, we operate with a
burning passion to transform the technological terrain of Africa by
delivering value to clients through innovative and effective leverage of
cutting-edge technology solutions.
We are currently seeking applications from suitable candidates to fill the position of:
Job Title: Head of Operations
Location: Abuja
Responsible/Reports to: The Managing Director
Job Description
Responsible for:
- Ensuring all aspects of daily operations of the company is run effectively and efficiently.
- Primary role is to provide the support function to the company in order for it to achieve its vision and strategic objectives.
Purpose of Role
- The role of the Head of Operations is to ensure that the
strategic and business objectives as well as the values of the company
are put into practice.
- In conjunction with other members of staff the Head of
Operations will ensure business growth through directing and managing
business operations activities to ensure they are delivered in
accordance with the strategic objectives.
- The Head of Operations will be responsible for overseeing
payroll, managing the HR function, helping and creating organisational
and program budgets in collaboration with the MD and other team members,
and undertaking other miscellaneous tasks as and when they arise.
- The post holder is responsible for ensuring organisational
effectiveness by providing leadership for the organisation's financial
functions.
- The Head of Operations is required to work with the staff team,
and contribute to the development and implementation of organisational
strategies, policies and practices.
- The Head of Operations will plan, direct and manage the
performance of all internal operations, so as to maintain and develop
business growth in accordance with the overall strategy.
Key Responsibilities
These are to:
- Improve the operational systems, processes and policies in
support of the company’s mission - specifically, support better
management reporting, information flow and management, business process
and organisational planning.
- Manage and increase the effectiveness and efficiency of Support
Services (HR, IT and Finance), through improvements to each function as
well as coordination and communication between support and business
functions.
- Play a significant role in long-term planning, with the view to delivering operational excellence.
- Maintain the administration, budgeting, monitoring, reporting, communication and liaison at a level acceptable to the Board.
- Oversee overall financial management, planning, systems and controls.
- Manage the company budget in coordination with the MD.
- Develop individual program budgets.
- Oversee and manage payroll, including tabulation of accrued employee benefits.
- Ensure disbursement of cheques for company expenses.
- Organise fiscal documents as and when required.
- Attend regular meetings with MD around fiscal planning.
- Supervise Finance officer
- Implement, maintain and manage an effective system of controls
throughout the company covering non-financial as well as financial
controls.
- Ensure that operating objectives and standards of performance are owned by staff.
- Ensure that appropriate standards of conduct are established and complied with.
- Implement effective succession planning, people management, development, recruitment, and retention strategies.
- Present a yearly budget in conjunction with the Finance Officer
for Board approval and prudently manage resources within those budget
guidelines.
Responsibilities by Function
Financial Management:
- Direct annual budgeting and planning process for the company’s annual budget with MD.
- Develop, manage and monitor the Operations budget ensuring best value in all expenditure.
- Oversee monthly and quarterly assessments and forecasts of
organisation's financial performance against budget, financial and
operational goals. Oversee short and long-term financial and managerial
reporting.
- Ensure payroll and employee benefits and organisational insurance is administered in conjunction with the Finance Officer.
- Develop long-range forecasts and maintain long-range financial plans.
- Develop, maintain and monitor all accounting systems and
procedures capturing all billings and receipts and for the recording of
all revenue transactions, recommend and implement improvements to
systems in conjunction with the Finance Officer where appropriate.
- Prepare annual audit in conjunction with the Finance Officer.
- Manage day to day processing of accounts receivable and payable,
producing reports as requested in conjunction with the Finance Officer.
- Reconcile monthly activity, generating year-end reports, and
fulfilling tax related requirements in conjunction with the Finance
Officer.
- Assist CEO and Board in creating annual organisational budget and monitoring cash flow in conjunction with the Finance Officer.
- Ensure archival and administrative files are up to date and well maintained.
Organisational Effectiveness:
- Increase the effectiveness and efficiency of Support Services
through improvements to each function (HR, IT, Finance) as well as
coordination and communication between functions.
- Drive initiatives in the the company team organisationally that contribute to long-term operational excellence.
- Deliver all aspects of the HR function including recruitment,
training, review, personal development (if appropriate), performance
monitoring and team building.
- Actively look for ways improvements can be made to the internal
functions of the company, define benefits of making changes and
implement.
Business Development:
- Ensure all business systems are fit for purpose.
- Contribute to short and long-term organisational planning and strategy.
- Develop an environment with systems and processes in place which will enable and encourage business opportunities.
Risk Management:
- Implement and assist in the development, review and maintenance
of various policies including Health and Safety, Security and
Environmental.
- Ensure statutory compliance with active legislation, conducting
risk assessments, monitoring performance and reviewing procedures.
- Oversee organisational insurance policies.
Competencies
- Excellent planning and team management skills, demonstrating mature confidence and integrity
- Excellent interpersonal skills
- Good report writing and documentation skill
- Should be proactive.
- Assertiveness and proven ability to influence cross-functional teams with/without formal authority
- Excellent oral and written communication skills
- Stress tolerant
Job Title: Accountant
Location: Abuja
Responsible/Reports to: The Head of Operations
Key Responsibilities
- Financial analysis of company projects to ascertain profitability
- Keeping company books of accounts to acceptable standards
- Making payments to suppliers, receiving goods from suppliers and cross-checking invoice against supplied goods
- Receiving payments from clients and documenting appropriately
- Handling cash imprest, carrying out bank transactions
- Managing tax related transactions relating to the company
- Overseeing the day-to-day administration of the office and its properties.
Competencies
- Excellent oral and written communication skills
- Stress tolerant
- Excellent interpersonal skills
- Good report writing and documentation skill
- Should be proactive.
How to Apply
Interested and qualified candidates should forward a Personal Statement
stating why they are suitable for the position, on the face of the mail
and their CV's as an attachment to:
[email protected] stating the position applied for in the subject of the mail.
Note: Applicants applying outside Abuja will be doing so at their own cost. Only shortlisted candidates will be contacted.
Application Deadline 25th November, 2015.