Human Resource Officer at Plan International

⏲ Jun 19, 2020, 2:24 AM
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Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for - and respond to - crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

We are recruiting to fill the position below: Job Title: Human Resource Officer Location: Maiduguri, Borno

Role Purpose Reporting to the Human Resources Manager, the Human Resource Officer will support the Human Resource Department in achieving its core objectives of:

National staff are recruited, developed and managed in a strategic, proactive manner to ensure the mission’s human resource requirements for programs and support positions
National staff benefits, data and information administration are carried out effectively, in close coordination with supervisors/managers and administrators at all bases, to ensure smooth delivery of internal services to employees
The management team is supported with all administrative tasks related to both national and international staff.

Dimension of Role

Human Resource Manager: Line management, exchange of information, reporting, collaboration, coordination
Programme, Logistics and Finance Departments: collaboration, coordination, and exchange of information
Abuja and other field-based Human Resource team: collaboration, coordination, and exchange of information

Key Roles/Responsibilities Support the Humanitarian response recruitment and Onboarding process:

Ensure that all steps of the recruitment process are followed accordingly
Schedule interviews and confirm attendance of candidates.
Manage the posting, advertising and circulation of vacancies and the screening of received applications
Liaise with managers for technical shortlist and to define the interview panel
Ensure interviews and tests are done in a timely manner and proper documentation submitted and filed
Participate in interviews as necessary
Act as the primary contact person with the insurance providers, communicating the start and end of insurance coverage promptly and ensuring the necessary administrative follow up is done
Assist the implementation of a uniform briefing process across the response and ensure that it is provided for all new staff
Facilitate staff trainings on Human Resource policy and procedure, as assigned
Track the performance appraisal due dates for all staff and follow up with managers and to ensure they are reviewed in a timely manner
Extract and track relevant training information from performance appraisals and submit to the Human Resource Coordinator to be followed in the country Training Plan
Participate in the research and identification of training opportunities for staff in the response
Maintain a database of written technical test and interview grids for all existing positions and work with coordination team to develop these tools for new positions
Update and maintain a recruitment tracking database and submit to Human Resource Manager on a monthly basis
Ensure that all information related to payroll is received and filed in a timely manner and that supporting documentation is filed
Prepare and distribute the pay slips to all staff on a monthly basis
Ensure that signed time sheets and pay slips are received, tracked and filed correctly for all staff

Provide overall support to the Human Resource Department:

Ensure the application of the Human Resource policy and provide advice and support to staff and managers
Participate in elaborating projects related to national Human Resource functioning
Draft and circulate Human Resource department communications as necessary
In collaboration with the Human Resource Coordinator, develop and maintain a tracking system for response statistics

Additional responsibilities:

This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
Maintenance of high technical standards.
Conduct all duties in a professional manner following Plan International Nigeria staff regulations, values and codes of conduct.

Technical Expertise, Skills and Knowledge

Bachelor’s degree in fields related to Human Resource, Administration and Management; masters’ degree a plus
3 year plus Years’ of experience working in Human Resource and/or administrative support positions
Computer literacy including all Microsoft office programs (word, excel, PowerPoint, outlook)
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently
Able to maintain confidentiality
Capacity for analysis, synthesis and reporting of large amounts of information
Understanding of national labour law and employment norms and practices
Excellent verbal and written communication skills
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment