Heartland Alliance International recruitment in Abuja, Nigeria - October 2016

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Heartland Alliance International, one of the world’s leading anti-poverty organizations, works in communities in the U.S. and abroad to serve those who are homeless, living in poverty, or seeking safety.

Heartland Alliance International - Nigeria, is currently recruiting to fill the position listed below:


Job Title: Logistics Assistant
Locations: Abuja x2, Akwa-Ibom, Benue, Cross River, Lagos, Nasarawa, Rivers
Job Description

• In Conjunction with the Logistics Officer, serve as point of contact for logistical needs in the office
• Maintain and update the list of assets for the organization for asset insurance purposes
• Assist the Logistics Officer to plan, support and implement an efficient logistics and supply chain management system for HAI in accordance with donor requirements and stipulated guidelines of the Federal Government of Nigeria
• This position will assist in procurement of commodities, from market research and supplier identification to logistics and post-procurement support, warehousing, distribution, utilization and reporting
• Assist with ensuring the adequate security of HA offices buildings at all times Manage the materials for trainings

Minimum Qualifications

• HND/ Bachelor Degree
• Minimum of 2 years work experience preferably in logistics and store keeping function in an NGO setting
• Excellent computing skills a Strong attention to detail. a Experience in Supply chain management system is highly desired.

Job Title: Finance & Administrative Assistant
Locations: Abuja, Akwa-Ibom, Benue, Cross-River, Nasarawa and Rivers
Job Description

• The incumbent will assist the Accounts Advisor with handling the day-to-day Finance and administration related issues in the field office, review of documentations, raising vouchers and cheques upon approvals
• Ensures that all financial transactions are properly documented
• The incumbent is responsible for implementing administrative processes in the field offices in line with organizational requirement.
• Keep proper office records/filings as appropriate
• Record minutes of staff meetings and circulates same amongst the staff In the field office
• Assist in organizing and coordinating meetings, workshops and trainings, both on-site and off-site: making travel and hotel arrangements for staff and consultants, identifying and booking venues
• Assist in generating activity budgets and maintaining office cash float.

Minimum Qualifications

• A degree or equivalent qualification in Accounting or relevant field
• 2 years relevant experience in a similar role preferably in an International NGO setting. Excellent interpersonal and communication skills.
• Ability to work with minimal supervision.
• Fluency in oral and written English and should have a good knowledge of the use of QuickBooks
• Fluency in speaking, reading, and writing English a Strong attention to detail
• Strong organizational and prioritization skills

Job Title: Accounts Officer
Location: Abuja
Job Description

• Under the direction of the Finance Manager, the accountants Officer shall assist the finance team with the responsibility for accounting in the Country office
• Assist the unit with the role of ensuring compliance with the contractual financial requirements of the project
• The incumbent assists the Finance Manager to ensure the accurate keeping of all books of account for the project, including checking account, equipment and supply registers and all accounting records
• H/she will support the broader role of the National Accountant and assist in the preparation of budgets and assist in applicable day to day finance duties.

Minimum Qualifications

• University degree in Accounting, Finance and Business Administration or its recognized equivalent.
• Minimum of 3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility
• Familiarity with USAID-funded programs and nongovernmental organizations in Nigeria
• Ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.

Job Title: Operations Manager
Location: Abuja
Job Description

• H/she will provide leadership in HAI’s efforts to develop, strengthen, and implement effective operational systems positioning it to fulfill its vision and mission
• The Operations Manager will play a key role in coordinating and managing HAI-Nigeria’s organizational systems and functions including Logistics, IT, and administration, and as such, is responsible for ensuring the smooth day-to-day operations of HAI-Nigeria
• He/she is also responsible for ensuring that our processes and systems adapt and improve as the organization evolves and matures
• He/she ensures that the operations are conducted according to HAI regulations, standard operating procedures and good business practice.
• Directly supervise the logistics officer, receptionist, administrative assistant. Serve as primary liaison to legal counsel in addressing legal issues e.g. copyright, antitrust, governing instruments, partnerships, licensing etc. Oversee organizational insurance policies.

Minimum Qualifications

• Four-year degree or a minimum of six years leadership experience in Finance. Business Administration, and/or Social Sciences or related field
• Demonstrated experience and success managing and leading technical and administrative teams in the implementation of large, multi-country, development and health programs in developing country settings
• Must have in-depth knowledge of USAID rules and regulations as they pertain to technical and administrative project functions
• Minimum of two to four years of senior management experience in a nonprofit organization. Excellent interpersonal skills and a collaborative management style.
• Commitment to social justice and the mission.
• Ability to challenge arid debate issues of importance to the organization

Job Title: Human Resources Assistant
Location: Abuja
Job Description

• Assist the HR Manager with the initial shortlist of applicants received from advert placements, developing a arid of all applications received
• General Filing: Assist with filing HR administrative documents in their appropriate files.
• Assist in ensuring all information required in each staff personnel folders are complete and updated a Preparation of interview materials, reminders to interview panelist etc
• Assist with the administration of the day-to-day operations of the human resources.
• Contributes to team effort by accomplishing related results as needed.

Minimum Qualifications

• A Degree in Business Administration, Humanities, HR Management, or relevant field.
• 1 year post NYSC experience in Human Resources Administration
• Strong interpersonal Relations and Communication Skills.
• Ability to exercise judgment and discretion in sensitive and or confidential personnel and organizational matters
• Strong attention to detail
• Strong organizational and prioritization skills’
• Strong computer spreadsheet and word processing skills.

Job Title: Administrative Assistant
Location: Lagos
Job Description

• The incumbent is responsible for implementing administrative processes in the field offices in line with organizational requirement
• Keep proper office records/filings as appropriate
• Record minutes of staff meetings and circulates same amongst the staff in the field office e Assist in organizing and coordinating meetings, workshops and trainings, both on-site and off-site: making travel and hotel arrangements for staff and consultants, identifying and booking venues
• Performing other administrative functions
• Contributes to team effort by accomplishing related results as needed.

Minimum Qualifications

• University degree in a relevant field
• Minimum 2 year post NYSC experience in office administration and operations
• Fluency in speaking, reading, and writing English
• Strong attention to detail
• Strong organizational and prioritization skills

Job Title: Finance Assistant
Location: Lagos
Job Description

• The incumbent will assist the Accounts Advisor with handling the day-to-day Finance related issues in the field office, raising vouchers and cheques upon approvals
• H/She ensures that all financial transactions are properly documented
• Be responsible for petty cash management
• Assists in overall financial matters including timely retirements of expenses and completion of reports for the office
• Assist in generating activity budgets and maintaining office cash float.

Minimum Qualifications

• A degree or equivalent qualification in Accounting and 2 years relevant experience in an accounting role preferably in an International NGO setting.
• Excellent interpersonal and communication skills.
• Ability to work with minimal supervision. Fluency in oral and written English.
• Good knowledge in the use of QuickBooks

Job Title: Associate Finance Manager
Location: Abuja
Job Description

• The primary responsibility of the position will be to assist the Finance Manage to administer HAI’s multi- million dollar Nigeria program in coordination with the senior management team
• The associate finance manager plans for the arrangement and disbursement of funds according to the requirements of organization.
• The incumbent will work with the Finance Manager to manage the financial operations in the country office, monitor field expenses against the budget for the grant, share information with the program and financial management teams in Nigeria to ensure compliance with U.S. government financial/programmatic reporting requirements and organizational policies and procedures,
• Interact with financial staff and ensure the audit spreadsheets are maintained every month/year.
• Interact with financial staff and ensure the audit spreadsheets are maintained every month/year.
• Handle the day to day job performance of the staff members and manage the payroll activities in approval of the manager.
• Provide solutions on risk management.
• He/she will assist the Finance manager to obtain financial data from several sources such as expenses incurred in the month, day. etc.
• In case of providing the reports to the financial manager; he will have to ensure to meet deadlines through the staff.

Minimum Qualifications

• Bachelors’ Degree in Finance, Accounting, or Business Administration and/or a related field
• Minimum of ten years in financial management, accounting, and administration, preferably for an international NGO working with USAID funding
• Working knowledge of budgeting, budget oversight, generally accepted accounting principles and the practical application of financial systems
• Ability to analyze and interpret governmental and organizational rules and regulations
• Experience with database creation and management;

Job Title: Subaward Assistant
Location: Abuja
Job Description

• This position provides support to the sub award team of HAI-Nigeria
• He/she will assists the Sub award Manager in verifying regulatory compliance, drafting grant agreements and completing other administrative work
• Support operations for the day-to-day activities of the sub award contracts unit, including ensuring consistency of work product and quality
• Work with the sub award manager in establishing, monitoring, and reinforcing organizational policies and procedures to minimize risk to the organization, particularly relating to contract, grant, sub award agreements administration and management
• In Conjunction with the Subaward Manager, carry out periodic site visits to partners to review their financial records and internal control systems
• Support the Subaward manager and the program unit to carry out assessment for nascent organization and subawardees.

Minimum Qualifications

• University degree or certificate in Business Management, Finance, or other related and relevant fields preferred
• 2-4 years’ relevant experience required. Experience with USAID rules and regulations required
• Strong analytical ability; accuracy with numbers; and extreme attention to detail. Reliability and thoroughness are important
• Flexibility to respond to some periods of high pressure is required
• Communication skills must be effective and courteous, requiring high integrity when dealing with restricted and/or highly confidential information.

 
Job Title: Driver
Location: Abuja
Job Description

• Incumbent provides reliable and secure driving services to the project team
• Ensures proper use of vehicle and ensure day-to-day maintenance of the assigned vehicle
• Transports program items with due regard to time schedules.
• Assist passengers to load and unload baggage, parcels, documents, goods or supplies.
• Logs official trips, daily mileage, fuel consumption, oil changes, greasing, etc.
• Maintain assigned office vehicle. checks oils, water, battery, brakes, tires, etc., performs minor repairs and arranges for other repairs and ensures that vehicles are kept clean
• Takes suitable precautions, for the security of vehicle and its contents when left unattended.
• Ensures that vehicle is properly kept (in the garage or on the secured car park) during non-working hours
• Ensures that all rules, regulations and local requirements are adhered to
• Projects a professional company image through interaction, appearance and attitude
• Performs other related duties as required.

Minimum Qualifications

• WASC / GCE "O" Level certificate
• Valid Driver’s license
• Minimum 3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair
• Experience in driving various makes of cars and transmission type an asset.
• Ability to read and understand the essential meaning of a wide variety of written material including program guidelines, manuals and instructions;
• Knowledge of security issues, vehicle safety and control Systems.
• Ability to prepare internal notes and complete necessary forms;
• Excellent interpersonal and oral communication skills
• Remains calm, in control and good humored even under pressure
• Must satisfactorily pass an alcohol test (if required)
• Ability to write and communicate in English

Job Title: Operation Officer
Location: Lagos
Job Description

• H/she will support the Operations Manager to develop, strengthen, and implement effective operational systems for HAl in Nigeria
• The Operations Officer will coordinating and supervise HAI Lagos office Logistics, IT, and administration systems
• Incumbent is responsible for ensuring the smooth day-to-day operations of the field office
• He/she is also responsible for implementing processes and systems adapted by management as the organization evolves and matures
• H/She will ensure that appropriate control and structures are maintained in accordance with HAl and donor rules and regulations at the field office
• Support in drawing up project document

Minimum Qualifications

• Three year degree in Finance, Business Administration, and/or Social Sciences or related field
• Must have in-depth knowledge of USAID rules and regulations as they pertain to technical and administrative project functions
• Ability to interact with all levels with comprehensive consultative, partnering, facilitating, and influencing/negotiating skills.

Job Title: Laboratory Advisor
Location: Abuja
Job Description

• The Incumbent will provide leadership and technical expertise and coordination of services needed in implementing high quality clinical laboratory services.
• H/She will coordinate the design, planning and implementation of laboratory services according to national and international standards.
• The incumbent will be responsible for overall laboratory management, which includes managing professional, support staff and large budgets and ensuring compliance with all applicable local, state, and federal regulations related to laboratory procedures and the reporting and maintenance of records; and work collaboratively with other managers to establish and maintain laboratory services to support HAI’s HIV prevention. care and treatment programs in the community.
• Duties in this position will include, but are not limited to: planning, directing, and evaluating the work of laboratory personnel; ensuring that test results are recorded and accurateJ reported: preparing the budget and monitoring expenditures and revenues.

Minimum Qualifications

• Degree in Medical Technology, Biology, Chemistry or related science from an accredited school
• Valid Certificate to practice as Medical Laboratory Scientist mandatory
• Minimum of five years of successful senior-level laboratory management experience and ability to demonstrate thorough knowledge of the current principles and techniques surrounding the management of laboratory services
• In addition, the post holder must possess experience of running/implementing public health programs preferably in the NGO context.
• Familiarity with standards and federal/state regulations affecting the laboratory and laboratory practices within a hospital environment
• A very good understanding and working knowledge of the health and HIV program priorities; Substantial experience and knowledge of effective financial and budgetary control and securing and managing grants (eg., USAID, CDC/PEPFAR and other grant funders).

Job Title: Pharmacy Advisor
Location: Abuja
Job Description

• Pharmacy Advisor will plan and support the delivery of high quality pharmaceutical care services and the implementation of an efficient health commodity logistics system for the organization in accordance with donor requirements and stipulated guidelines of the Federal Government of Nigeria.
• S/he will manage the pharmaceutical care aspects of the HIV prevention, care and treatment program
• Develop work plans and activities in concordance with the Government of Nigeria’s stipulated guidelines/standards
• Tracking, monitoring and inventory analysis of all pharmacy stock employing the use of monitoring tools, spread sheets and data bases
• Establish a viable system to ensure a constant supply of high quality, affordable, safe and effective essential drugs and medical supplies to the One Stop Shops
• The key task of the Pharmacy Advisor is to strengthen systems for warehousing and distribution as well as quality assurance and increase the capacity of the field staff
• The incumbent will assist and advise HAl Nigeria management in all pharmaceutical related matters including annual planning, budgeting and reporting.

Minimum Qualifications

• Bachelor’s degree in relevant science or management field
• Registration with the Pharmacy Council of Nigeria
• At least 5 years’ experience working as a pharmacist
• Must have knowledge of and experience with HIV care and treatment medication
• Must have previous experience working in a multidisciplinary team in a clinical setting
• Proven experience in pharmaceutical quality assurance
• Proven ability to design and implement procedures
• Must have a broad based knowledge of and experience with computerized systems in pharmaceutical warehousing and QA.

Job Title: Clinical Advisor
Location: Abuja
Job Description

• The incumbent would provide technical support for multidisciplinary HIV/AIDS prevention, care and treatment, working with organization Clinical Officers and One Stop Shop based teams to implement care and treatment services especially in adult treatment for Key population
• As part of a team, review existing models of care to be applied to improving patient care, patient flow, medical records, etc.
• Initiate, mentor and enhance care and treatment services at sites
• Participate in the development and review of training curricula in specified areas for site staff on clinical management of HIV/AIDS
• Provide on-going mentoring and hands-on supervision to site clinicians, serve as a resource for service delivery evaluation
• Develop and refine program materials such as clinical guidelines, protocols, algorithms, drug formularies and training materials
• Represent the organization and liaise with Federal and State Government officials and partner organizations as assigned.

Minimum Qualifications

• Medical Degree
• At least 5 years’ post NYSC clinical experience in HIV/AIDS care and treatment especially in adult treatment; At least 2 years in management experience
• Excellent knowledge of clinical issues and current literature in HIV/AIDS treatment
• Experience in developing project specific ART delivery plan.

Job Title: Monitoring and Evaluation Assistant
Location: Abuja
Job Description

• The position will assist the senior M&E Officer with the design, implementation, monitoring, evaluation and reporting of all HAl- Nigeria activities
• Assist with collation and processing of monthly summary forms from the One Stop Shop (OSS) and health facilities and field staff
• Assist the Senior M and E Officer with the monthly data quality assessment, understand the recommendations for remedial action, and comply with those recommendations

Minimum Qualifications

• Degree in Medical records, Statistics or any discipline in the Social Sciences
• Minimum one (1) post NYSC working experience in the implementation and management of health Strategic Information systems (HIV/AIDS programming preferred)
• High- level computer skills using MS Excel, MS Access, SPSS and/or SAS and Epi-Info Windows a Basic data management and analysis skills.
• Knowledge of electronic medical records systems and deployment of database systems for patient monitoring an asset
• Excellent interpersonal skills a Effective written and verbal communication and presentation skills.

Job Title: Capacity Advisor
Location: Lagos
Job Description

• The Capacity Advisor serves as the focal point for the capacity building of local partners and organizational development.
• Providing support to the HAl and local partners program staff through trainings, program coordination and management and effective communication in a right based environment.
• Nascent (greenhouse) organizations may be co-located with HAl programming.
• He/She is responsible for the full implementation of HAl programming at the field level.
• Capacity Building Support: Implement the capacity development plan of local partner’s program staff through conducting on-site, formal and informal trainings, including training-of-trainers sessions and advising step-down trainings to meet program objectives.

Minimum Qualifications

• First Degree in Medical Science, Management; Social Science or related field; Advanced Degree in Public Health or Social Science preferred.
• At least four years’ experience working with a NGO, must include Project Implementation; Supervisory and Capacity building experience in public health or social science program management.
• Previous experience working in Lagos and knowledge of local language is essential
• Experience working with in collaboration with local partners, NGOs and CBOs
• Experience in capacity building, HIV/AIDS Advocacy, prevention, treatment and care, STI management and or care.

Job Title: Prevention Manager
Location: Abuja
Job Description

• Incumbent will provide technical support for comprehensive HIV/ AIDS programming for Key population
• Responsible for strengthening the leadership and the capacity of target populations and CBOs in coordination with state teams on HIV Sexual Transmission Prevention (HIV STP).
• To ensure the integration of HIV Sexual Transmission Prevention services into the existing services provided by HAI to key population.
• Contribute to the design and implementation of approaches in Prevention services, the prevention of and treatment of sexually transmitted diseases
• Supports collaboration among partners involved in HIV STP programs and promotes use of internationally recognized best practices and evidence-informed HIV STP interventions/services for key populations
• Supports the process of developing/reviewing and adapting HIV STP training curricula and other documents to meet appropriate international standards, regional protocols, and local realities

Minimum Qualifications

• Degree in Medicine, Nursing, Public Health or a related field; or a Master’s degree or equivalent in Public Health or related fields
• At least 5 years’ post NYSC experience in developing country health care programs or program support function 2 years of which must be at a management level within an international NGO or agency
• Knowledge of the policies, regulations, reporting formats, and cultures of principal donors, including USAID, EC, DFID, CDC/PEPFAR, and others a Experience in coordinating HIV/AIDS program implementation
• Ability to work independently with strong problem-solving skills including the ability to foresee problems and initiate appropriate action
• Ability to handle confidential information with discretion and make reasoned judgments in a timely fashion.
• Experience of dealing with difficult and sensitive situations in a diplomatic and professional manner

 

How to Apply
Interested and qualified candidates who are passionate and committed to working with vulnerable and marginalized groups should kindly submit a one-page cover letter, CV (not exceeding 3 pages) with 3 professional references (name, company, email and phone number) to: N[email protected]

Note:

• The subject of the email "MUST" be the Position Title and Location applied for.
• Candidates must meet the minimum requirements listed and should be committed to the promotion of human rights, regardless of age, ethnicity, class or gender.
• Candidates must be willing to work with diverse population in a supportive and accepting manner.
• Please do NOT contact the listed email address with other enquiries.
• Only shortlisted candidates will be contacted.

Application Deadline  5:00pm, 31st October, 2016.

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