Greatview Nigeria Limited Vacancy for an Executive Administrative Assistant

Greatview Nigeria Limited specialises in providing good quality and cost effective services in Civil Engineering, Infrastructural Design, Environmental Impact Assessment Services, Construction and
Construction management, Marine Construction, Renewable Energy and Solar technology as well as Consultancy Services in relation to these different fields. This is achieved by the application and mixture of synergies of our various alliances and the best blend of available engineering business, social or developmental needs.

We provide a wide range of environmental impact assessment services required in the different stages of Integrated Environmental Management (IEM); from Research and Assessment, to Planning, and Implementation.

Greatview Nigeria Limited is recruiting to fill the position of:

Job Title: Executive Administrative Assistant
Location: Lagos
Duties/Responsibilities

• Reads and analyzes incoming emails and memos determining which ones to handle and which ones to funnel to executives.
• Files important documents, reports and records.
• Attends meetings and transcribes and distributes minutes from meetings.
• Assists executives by coordinating office services like budget preparation, housekeeping services and personnel evaluations.
• Meets with special interest groups, charitable groups, trade organizations, media representatives and other individuals on behalf of the executives.
• Oversees administrative policies and procedures to ensure all are followed correctly.
• Looks for ways to improve work flows, expenditures and office procedures.
• Trains and supervises clerical staff.
• Handles logistics for special office parties, awards banquets and other celebrations.
• Attends meetings and transcribes and distributes minutes from meetings.
• Assists executives by coordinating office services like budget preparation, housekeeping services and personnel evaluations.
• Meets with special interest groups, charitable groups, trade organizations, media representatives and other individuals on behalf of the executives.
• Oversees administrative policies and procedures to ensure all are followed correctly.
• Looks for ways to improve work flows, expenditures and office procedures.
• Trains and supervises clerical staff.
• Handles logistics for special office parties, awards banquets and other celebrations.
• Greets visitors and escorts them to their meetings with executives.
• Schedules appointments for executives and maintains their calendars.
• Responds to correspondence.
• Performs routine office work such as ordering supplies, performing bookkeeping tasks, maintaining records and databases and managing computer systems.
• Prepares agendas and makes arrangements for various meetings.
• Makes travel arrangements for executives.
• Conducts research and compiles data to prepare analysis reports for presentation to executives and boards of directors.

• HND/Bachelor's Degree in Office Administration, Business Information Systems or Business Administration.

• Demonstrates strong active listening and public speaking abilities.
• Has excellent reading comprehension skills.
• Has exceptional customer service skills.
• Displays the ability to pay close attention to details.
• Possesses strong computer and technology skills.
• Demonstrates excellent leadership and management skills.
• Possesses superior written and verbal communication skills.
• Displays strong critical thinking, analytical and problem solving skills as well as good time management and multi-tasking abilities.