Job Recruitment at Action Against Hunger, 6th June, 2019

⏲ Jun 6, 2019, 6:57 PM
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy. We are recruiting to fill the position below: Job Title: Finance Assistant Location: Monguno, Borno Starting Date: As Soon As Possible Direct Line Manager: Finance Officer Objective 1

Responsible for the base field payment.

Tasks and Responsibilities:

Visit the fields during various program/activities to make payments.
Support the program’s cash transfer implementation.
Make payments and verify the consistency of supporting documents summited in accordance with the AAH procedures, ensuring all invoices are accurate, consistent and signed.
Check the nature of all documents presented for payments. (Photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations etc.)
Handover all unpaid voucher cash balances to Finance Officer.
Ensure that physical cash handed for payment corresponds to total amount on the PVs.

Objective 2

Ensure compliance of the supply chain guidelines and payment mode.

Tasks and Responsibilities:

Respect AAH purchasing procedures as per KLV3 when giving an advance and to report to Finance Officer and Finance Manager if these procedures are not respected.
Ensure that Logistics and PMs comply with the supply chain guidelines.
Liaise with Log department for any discrepancy and missing procedures.
Clear and release cash advances with logistics/programs.
Maintain and handle properly all PVs/other financial documents

Objective 3

File and archive the documents.

Tasks and Responsibilities:

Check that all invoices/supporting documents and their amount corresponds to the cash voucher total value.
Photocopy and file all the invoices/documents (base financial books) according to the monthly base book-keeping before sending to Capital office for archiving.
Check that all the invoices are present and attached to the PVs.
Follow up with programs/Log for supporting documents.

Internal & External Relationship Internal:

Directly reporting to the Finance Officer.
Technically supported by the Finance Manager.
Liaise with Finance Manager.
Liaise with Capital finance team.
Liaise with Log team/PMs

External:

Beneficiaries (daily workers)
Vendors
Suppliers

Position Requirements

Minimum of a Bachelor's Degree/HND in Accounting, Management, Finance or related field; MBA or similar higher Degree will be a plus.
Minimum of 2 years’ experience in a finance and administration-related role.

Skills & Experience Essential:

Professionalism
Organized with time management and planning skills.
Sense of confidentiality.
Strong computer skills, and familiarity with Microsoft Word and Excel.
Ability to manage and follow work plans.
Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Preferred:

Experience in a non-governmental organization is preferred.
Experience with donor-funded programs would be appreciated.

Gross Basic Salary

NGN156,995 - NGN252,100 per month.

Interested and qualified candidates should: Click here to apply Job Title: Grants and Reporting Manager Location: Maiduguri (responsible for entire Borno interventions) Start Date: As soon as possible Direct Line Manager: Area Coordinator Objective 1

Support Grants management & Compliance of ongoing program implementation

Tasks and Responsibilities:

Support Field Coordinator in Project development; including making inputs in the area of risk management, quality of implementation, analysis of challenges faced during implementation and working with various program teams and key-stakeholders to resolve problems in a timely, cost-efficient and effective manner
In coordination with the grant coordinator, monitor implementation of programs to ensure they are in accordance with donor and AAH internal requirements. Must develop extensive understanding of donor rules for the project under implementation and guide project manager in the reading of the relevant donor rules.
Ensure that reports (internal and external) are submitted on time and are coherent and accurately written (Biweekly, APRs, quarterly, interim and/or final report)
Support the field coordinator for the collection and dissemination of various contributions from the Project Managers, review and validation by Abuja technical team, dissemination and filing of the validated report
Maintain hard and soft files of AAH Nigeria grant portfolio documents (from inception to closure)
Play a key role in Grant Opening and Closing meetings preparation and implementation, as well as monthly/regular grants management meetings which include representation from each unit (Admin, programs, logistics, security and M&E), compile action points and ensure proper follow up of issues raised
Monitor and support the use of grants management tools such as the detailed implementation tool, M&E plan, PFU and Budget Follow Up amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles

Objective 2

Information management/data collection and implementation of quality controls

Tasks and Responsibilities:

Provide briefing papers and support development of external communication tools as relevant for donor and relevant stakeholders’ visits/meetings on AAH Nigeria programs in Borno
Attend inter sector/coordination as when Field Coordinator is not available to collect and share information on program work and security information in Borno State.
To distribute and share with all AAH staff copies of all documentation (grant proposals, Donor rules, AAH relevant guidelines, reports, budget etc) related to their specific programs
Ensure comprehensive grant files are maintained up to date and are available for use (same docs than above)
To act as an information resource on Borno. In connection with the Field Coordinator, be able to provide informative and varied articles from several sources regarding the current political, socio-economic, security situation in the country. Build a dedicated file to centralize all relevant information on Borno context evolution and development (including Gov and LGA policies, strategies and development plans, resources produced by academics in or on Yobe State…)

Objective 3

Support the field coordinator in the ongoing context analysis and scenario planning, risk analysis and advocacy initiatives

Tasks and Responsibilities:

Participate in all internal program strategy meetings with senior management team
Support project proposals development for the AAH Nigeria Borno Program under the supervision of the Field Coordinator
Develop stakeholders mapping for each project and notes on advocacy primary and secondary targets (organogram of various institutions and influential members) and develop and follow up implementation of engagement strategies (reports to external stakeholders, advocacy initiatives…)
Support the Field Coordinator to produce bi-annual context review document, scenario planning and Contingency plan review/building
Support the Field Coordinator in the regular review of the risk analysis and update of relevant security management document in collaboration with the SSCo and SSMan.

Objective 4

Support AAH external representation and lead partnership development opportunities

Tasks and Responsibilities:

Support the Field Coordinator in the external representation of AAH and the coordination with government authorities at local, national and state levels (NEMA and SEMA), NGOs and UN agencies; give regular updates to the main stakeholders as necessary
Ensure that relevant stakeholders have a clear understanding of Action Against Hunger charter, background, program objectives and activities in the field.
Defend humanitarian principles.
Develop and manage the relationship with local NGOs, CBOs, CSOs and academia to support the development of new programming. Act as focal person for those partnership development and management (from selection process to supervision).

Internal & External Relationship Internal:

Others Project Managers: exchange of information and coordination (integrated approach) ;
Technical Coordinators: exchange of information and collaboration on program issues;
Field Coordinator: hierarchical relationship – reporting, exchange of information and collaboration on program, operational and security issues;
Operations Support Coordinator: Collaboration and exchange of information on relations with Government Institutions at the district level, operational and security issues;
Logistics HOD: exchange of information and collaboration on procurement planning, purchasing and follow-up and other logistics matters;
Finance HOD: exchange of information and collaboration on budget design, cash forecast, budget follow-up and other financial matters;
HR HOD: exchange of information and collaboration on recruitment, training plans, appraisals and team management issues;
Deputy Country Directors: exchange of information and collaboration on strategic issues;
Country Director: exchange of information and collaboration on strategic issues.

External:

Local governmental and non-governmental partners: exchange of information, coordination, training, supervision, influence on the choice of technical options;
Local representatives of international aid organizations: exchange of information;
Donor representatives: hosting field visits, exchange of information cluster and other coordination forums.

Reporting Responsibilities:

Coordination of Monthly reports (narrative, market price and APR) building, validation process and filing;
Contribution to bi-Weekly base situation reports;
Contribution to Monthly Sitrep mission;
Project notes, briefing papers and support development of external communication;
Ad-hoc reports (Stakeholders Mapping, newsletter).

Qualifications

Bachelor of Arts or Science in International Development, Economics, Humanitarian Assistance, Rural Development, Geography, Agriculture, Livestock or related studies.
Minimum 4 years of humanitarian work experience in a similar setting and responsibility.

Skills & Experience Essential:

Good communication, writing and analytical skills;
Good team management and representation competencies;
Knowledge of programming in humanitarian settings;
Experience in assessment, monitoring or evaluation;
Familiarity with Action Against Hunger principles.

Preferred:

Knowledge of local languages (Hausa and Kanuri);
A resident of North East Nigeria.
Experience with major institutional and UN donors and donor procedures (ECHO/EC, OFDA/USAID, DFID, SIDA, WFP, etc.);
Experience of similar programs in an urban setting and highly volatile contexts;
Experience in the area of operation;

Gross Basic Salary

NGN424,310 - NGN681,350 per month.

Interested and qualified candidates should: Click here to apply Application Deadline 14th June, 2019. Note: Qualified women are strongly encouraged to apply.

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Borno State and 2 other locations