Graduate Jobs at USAID, Abuja Nigeria, September 2014
USAID/Nigeria
in Abuja is seeking to employ suitable and qualified candidates for the
position of Program Assistant in their HIV/AIDS & TB office.
OPEN TO: All Interested Candidates
POSITION TITLE: Program Assistant (2 Positions), FSN-08
OPENING DATE: September 09, 2014
CLOSING DATE: September 22, 2014
WORK HOURS: Full-time; 40 hours/week
SALARY: FSN: N4,494,OS4.00 p.a (Starting basic salary on FSN-8 Position Grade)
In addition to the basic salary. all allowances will be paid in accordance with the Mission Local Compensation Plan
BASIC FUNCTION:
The
Program Assistant will provide project/program management support to
one or more Divisions within the Office ofHIV/AID & TB team to
ensure programmatic and strategic achievement of USAID NIGERIA's
priorities. Duties include but not limited to financial and performance
monitoring and oversight for assigned partners/initiatives, analytical
and contract duties in support of project management teams. Other
specific assignments will vary, but the Program Assistant position
additional provide' support to project management teams in handling a
variety of administrative and process orientated tasks involved in the
management to the program/project activities within the assigned
Division, including but not limited to, managing Quarterly data
gathering processes, assuring vital records are maintained, and
assisting to monitor activity budgets. Work includes a variety of
research reporting, monitoring and analytics duties, and coordinating
the work with other activity managers, Division chiefs ane
HIV/AIDS
Office Director and Deputy Office Director, Mission Office Directors
and senior Mission management, Government of Nigeria (GoN) officials,
and Implementing Partners (IP) counterparts.
This requires
considerable specialized knowledge of USAID or USG programming policies.
procedures and documentation inaddition to keeping abreast of and
adapting to changing public health, agency and global priorities.
MAJOR DUTIES AND RESPONSIBILTIES
Project Management
The
Program Assistant is responsible for providing project management
support to assigned implementing partners. The Program Assistant
identifies problems that may be encountered in the implementation of
projects. Support includes but not limited the project achievement and
financial monitoring, correspondence and provision of guidance and
recommendations to resolve and issues, and providing written activity
status reports to activity managers and Division Chiefs. The Program
Assistant ensures that performance monitoring systems are in place, and
that measures and indicators of portfolio impact are established. The
Program Assistant contacts IPs to collect and monitor performance data,
and prepares status reports and program/project reports for us:
within
the assigned Division and Office, and provides information on IP
progress in achieving outputs and results for selecter activities, as
needed. The Program Assistant drafts documents related to program
planning, implementation and management including memoranda letters,
performance reports, trip reports, analyses, etc. The Program Assistant
also manages electronic and hard copy filing systems for assigned
implementing partners provides input when coordinating the
administrative aspects of assignee
implementing partner and provides
input into any relevant Division strategy development, specifically
support related to program monitoring and tracking.
Administrative Support for Division:
The
Program Assistant supports other Activity Mangers and the Division
Chief to prepare routine and extraordinary reports, including all
Division specific contributions to program reporting, the Country
Operational Plan and Semi-Annual and Annual Reports, budget and program
analyses, quarterly accrual reports, briefings, presentations, and other
reporting requirements. The Program Assistant further provides support
to Activity Mangers in the day-to-day management, monitoring and
evaluation of program/project implementation; takes minutes at meeting
and conferences and assures that obligations and commitments are upheld
and deadlines are met. The Program Assistant prepares oral and written
reports and briefings for assigned' Division or Office Director/Deputy
Director, on request. The Program Assistant also supports other activity
managers in maintaining project records and status reports, including
quarterly technical and financial reports, accruals and budget tracking
tables; preparing and updating project documentation; and tracking
contractor expenditure and budgets. In addition, the Assistant collects,
analvzes and interprets information from other sources
(IPs, donors,
GoN Ministries. etc.) as needed to identify opportunities to strengthen
assigned Division program/projects. The Program Assistant organizes
field trips, conferences and seminars and ensures maximum participation
by target audiences; and prepares written and oral briefings for
Division Chief and others, on request. Performs other duties as assigned
or required.
MINIMUM REQUIREMENTS:
NOTE: All
applicants MUST address each selection criterion detailed below with
specific and comprehensive information supporting each criterion or the
application will not be considered.
- Education: Bachelor's Degree or its equivalent in Health or Social Sciences is required.
- Knowledge:
A good knowledge of the concepts, principles and practices of public
health within Nigeria is desirable. Sound knowledge of Nigeria's
economic, social, cultural and political characteristics is required. A
general knowledge of USAID programming policy and HIVprogramming is
highly advantageous
- Skills and Abilities: Ability to obtain,
organize, analyze, evaluate and present information and draft clear and
concise reports is required. Ability to work in a fast-paced,
collaborative environment is required. Excellent skills in the operation
of word processing, graphics, office information systems and database.
- Prior
Work Experience: One to three years of progressively responsible
experience in project management or program assistance or related work
is required, preferably in HIV/AIDS, TB or public health areas. Prior
experience in the collection, analysis and presentation of information
is required. Prior experience in budgeting and financial monitoring also
required. Prior USAID or USG experience is highly desirable.
- Language Proficiency: Level IV (Fluent) English language proficiency, speaking and writing is required.
SELECTION PROCESS:
It is essential that the candidate address the required qualifications above in the application.
ADDITIONAL SELECTION CRITERIA:
Management
will consider nepotism/conflict of interest, budget, and residency
status in determining successful candidacy. Current employees serving a
probationary period are not eligible to apply. Current employees who are
qualified will be given preference. Only successful applicants who
meet the minimum requirements will be notified. The Human Resources
Office will NOT accept applications or resume submitted in U.S.
Government official envelopes. The minimum requirements must be
adequately addressed in the cover letter of your application package.
Failure to do so will disqualify your application.
Method of Application
Interested applicants for this position MUST submit the following, or the application will not be considered:
A
type-written application specifically applying for this position, and
addressing the minimum requirements as advertised. Please reference the
job title and announcement number on the application letter. A current
resume or curriculum vitae, listing all job responsibilities; plus Any
other documentation (e.g., essays, certificates, awards, copies of
degrees earned) that addresses the qualification requirements of the
position as listed above. Please indicate position title and vacancy
announcement number on the top right corner of the envelope and also on
the subject line of the application letter
USAID Nigeria
ATTN: Human Resource Office
c/o U.S. Embassy
1075 Diplomatic Drive
Abuja,FCT,
Nigeria
POINT OF CONTACT:
Tel: 09-461-9300 ext. 9319
CLOSING DATE FOR THIS POSITION IS: September 22, 2014. An Equal Opportunity Employer