Graduate Job Vacancies at Lagos Business School, January 2018

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Lagos Business School is committed to creating and transmitting management and business knowledge based on a Christian conception of the human person and of economic activity relevant to Nigeria and Africa at large. We strive to be a world class business school which will have a significant impact on the practice of management. We are recruiting to fill the positions below:   Job Title: Personal Assistant to the Dean Location: Lagos Department:  Dean’s Office Business Unit: Pan-Atlantic University/Lagos Business School Reports To: Dean Position Type: Regular/Permanent/Full Time Directly Supervises: NIL. Purpose of Position

• To provide executive assistance and administrative support to the office of the Dean, to enable him/her work effectively.

Essential Duties/Key Job Roles and Responsibilities These include but not limited to the following:

• Provide secretarial and administrative tasks. Handle correspondence on behalf of the Dean
• Manage the school’s monthly breakfast club meetings while ensuring adequate administrative and secretarial support.
• Manage executive diaries and appointments.
• Provide protocol and travel arrangements for the Dean.
• Meet and receive visitors on behalf of the Dean at all levels
• Take notes, minutes, dictations and summaries for meetings
• Conduct background research and present findings
• Provide effective liaison between the Dean's office and clients and other relevant organizations
• Manage information and data including filling and records tracking
• Maintain database of contacts and be innovative in the use of contact information.
• Manage adhoc and specific projects as assigned by the Dean.

Key Performance Indicators

• Feedback from internal and external Customers
• Reliability and accessibility to information provided to the Dean.
• Excellent prioritizing of the executive's daily activities
• Accuracy in information to Breakfast Club contacts
• Efficient management of Dean’s travel plans.

Qualifications

• Good first degree / HND in a related discipline.

Experience:

• At least 3 years in PA/Administrative position.

Required Competencies

• Working knowledge of calendar management on Google or Microsoft outlook
• Working knowledge of the MS Office Suite.
• Planning skills and initiative
• Good interpersonal skills and customer service skills
• Personal effectiveness and time management skills
• Excellent oral and written communication skills
• High integrity, reliability and confidentiality
• General office management
• Secretarial skills
• Public Relations skills.

Salary Grade Administrative.     Job Title: Protocol & Logistic Officer Location: Lagos Department:  Human Resources Business Unit:   Pan-Atlantic University/Lagos Business School Reports To:Head, Human Resources Directly Supervises: Drivers Purpose of Position

• To manage administrative and support services for the smooth running of the office.
• To provide excellent logistics and protocol services for the School.
• Ensure that resources are efficiently optimized and administrative operational cost reduced

Responsibilities These include but not limited to the following:

• Develop and manage effective system for transport and logistics in the School. Ensure efficient use of drivers and pool vehicles. Responsible for arranging airport pick-ups.
• Develop and manage relationship with service providers to ensure uninterrupted services delivery and value for money (e.g. Courier agencies; Car service and rental stations, etc).
• Responsible for the supervision of drivers and any other staff that may be assigned to the unit.
• Develop and implement proposals for service improvement. Track car millage and motoring costs.
• Develop and implement approved budget for the services. Monitor budget spending and provide reports.
• Responsible for ensuring all the school’s vehicles are in good working condition.
• Monitor the activities of the mailing unit to ensure full compliance with procedures and processes.
• Provide liaison for processing of visas and travelling documents for staff on official trips.
• Responsible for the processing of flight tickets in line with policy.
• Responsible for processing payments and follow-up with Accounts on all payments
• Assist with HR administration – filling, database management, temporary staff letters, letters of introduction and HR score card report.
• Any other relevant duty that will be assigned by the line manager from time to time.

Key Performance Indicators:

• Efficiency in service provided.
• Reduced cost/value for money for services.
• Ratings of Business Process Audit
• Feedback from customers
• New initiatives introduced for service improvement

Qualifications

• At least a university degree or its equivalent in any field
• Minimum of five years of work experience in a similar position or in an administrative position. Experience in managing service providers and travel desk will be an advantage.

Skills:

• Communication skills
• Interpersonal skills
• Organizing and planning skills
• Team leadership
• Flexibility to work schedule
• Proficiency in the use of computer
• Knowledge of business process review
• Customer services skills
• Negotiation skills

Salary Grade Administrative How to Apply Interested and qualified candidates should send their Applications and CV's to: [email protected]   Application Deadline  25th January, 2018.

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