Graduate Administrative Assistant recruitment in an International Energy Services Company in Port Harcourt
Proserv is an international energy services company specialising in the
provision of life-of-field solutions. The company operates worldwide
from 22 sites in five geographical regions: UK, Scandinavia, Middle East
& Africa, Far East & Australasia and North & South America.
We are recruiting to fill the vacant position below:
Job Title: Operations Administrative Assistant - 6 Months Temporary
Job No: PROSERV168
Location: Port Harcout
Role Synopsis
- To primarily assist with the preparation of quotations, customer
service related functions and provide support on administrative
functions within the facility.
Key Accountabilities (includes, but not limited to the following)
- Prepare rental, service and sales quotations prior to issuance to customers.
- Prepare delivery notes for all sales, rental and service items prior to dispatch.
- Day to day communication with customers via email and phone calls to resolve queries and issues.
- Liaise with supply chain as regards parts/pricing information prior to quotation.
- Liaise with HR in management of housekeepers to support housekeeping operations.
- Work with Stores supervisor in preparation of items prior to delivery to clients.
- Liaise with clients and suppliers as required in order to satisfactorily support operations team.
- Visit client facilities to sort our paperwork/customer service related issues.
- Market other Proserv product lines to customers at all given opportunities.
- Attend Daily operations Toolbox meetings and support technicians in resolving operational queries.
- Responsible for all managing Administrative stationeries and consumables after receipt from the store.
- Day to day update of service, sales and rental trackers.
- Day to Day creation, management and documentation of all sales, service and rental jobs packs.
- Photocopying, Scanning, Laminating and other administrative documentation tasks.
- Chasing initial PO ( for all complete jobs)
- Booking of all Jobs on Probity
- Probity and word job completion
- Raising of Purchase requests on AX-12 for Operations, Administrative and Facility requests.
- Archive filling /labelling of documents.
- Act as the First point of contact for all Proserv Nigeria First Aid concerns.
QHSE Responsibilities
- Demonstrate a personal commitment to Quality, Health, Safety and the Environment
- Apply Proserv, and where appropriate Client Company’s, Quality,
Health, Safety & Environment Policies and Safety Management Systems
- Promote a culture of continuous improvement, and lead by example to ensure company goals are achieved and exceeded
Education
Essential:
- HND in Administrative Disciplines
- Good command of written and spoken English
Preferred:
- Degree in Business Administration
Experience
Essential:
- Extensive knowledge in the oil & gas industry
Preferred:
- Experience in filing and labeling documents
- Self-motivates, flexible and well organised
- Ability to work on won initiative as extensive amount of time will be spent working independently due to the nature of the role
- A good working knowledge of MS Office suite and MS Projects
- Good organizational and communication skills
- Flexible and able to support and interface with people at all levels
Compliance Requirements
- Proserv have a Business Ethics Policy (‘the policy’) which
provides guidance to all employees in their day to day roles as well as
helping you and the business comply with the law at all times.
- The incumbent must read, understand and comply with, at all
times, the policy along with all other corresponding policies,
procedures and directives.
How to Apply
Interested and qualified candidates should:
Click here to apply